Administrative Assistant Executive Secretary

PRISCILLA GOMEZ

****Amherst Home: 619-***-****

San Diego, CA 92115 **********@*****.***

OBJECTIVE

To secure a permanent position that provides the opportunity to utilize the

experience gained from many years of service in the administrative field as well

as an opportunity to grow personally and professionally.

EXPERIENCE

01/15 – 0/7/15 San Diego, CA

Communications Department: PBX Operator) Temporary/Per diem position.

• Primary responsibility to answer, triage and transfer all incoming calls to Alvarado Hospital. Including but not limited to: Using discretion and adhering to HIPPA policy to advise callers as well as walk in visitors of the location of patients, visiting hours and visitation policies.

• Direct “same day” patients to the appropriate location for appointments and/or procedures.

• Responsible for calling all “codes” at the direction of qualified medical personnel.

• Maintain “Key Log” for several hospital areas including: Operating Room, Cafeteria, Distribution (Supplies), and Gift shop.

•Work closely with security personnel to ensure a safe employee, patient and guest environment.

•Maintain “call (on call) schedules” for key departments.

3/04 – 5/07 Select Temporary Agency San Diego, CA

Receptionist / Mail Room Clerk at the Sempra Energy

• Responsible for answering main telephone line for SDG&E, Sempra Energy and Eco gas ( located in Mexico), all of which are entities under the Sempra Energy umbrella, and directing them to the correct departments or contacts.

• Responsible for reserving all conference rooms in the Sempra energy building for meetings or events which included scheduling the catering and audio visual aspects of these meetings or events.

• Scheduling teleconference meetings either on line or by phone using both the inter-company audio visual department and an outside teleconference company.

• Responsible for receiving, sorting and delivering mail and packages for 9 floors in the Sempra Energy building. This included interoffice, U.S. and accountable mail i.e.: FEDEX, Airborne, UPS, and various florists and messenger services that require signature accountability.

08/99-10/01 UCSD Medical Center San Diego, CA

Administrative Assistant II – Division of Gastroenterology,

Department of Medicine

• Provided administrative support to five practicing physicians.

• Responsible for insuring adequate procedure and clinical scheduling for

four hospitals in San Diego and one in Orange County.

• Actively involved in the planning process of promotional and educational aspects/lectures of the University, including outside venues, and any necessary travel, transportation and accommodation arrangements.

08/89-10/98 UCSD Medical Center San Diego, CA

Executive Secretary/Administrative Assistant for the Chief of the Division of

Cardiothoracic Surgery, Department of Surgery

• Responsible for coordination of surgery, clinical and academic calendars for a rapidly growing practice, supporting five surgeons at two locations.

• Preparation of clinical and academic correspondence.

• Preparation of medical abstracts and articles for publication.

• Answered multi-line telephone system, screening calls for surgeons and taking appropriate actions.

• Received and opened/reviewed internal and external mail and other correspondence for appropriate action and/or distribution.

Clinical Coordinator-Division of Cardiothoracic Surgery

• Responsible for scheduling all surgeries, consults, pre and post operative appointments for eight surgeons at five hospitals for most highly acclaimed heart, lung and heart/lung transplant program in the Western US.

• Obtained all insurance authorization required for prospective patients. Review of patient charts and physician notes to insure proper coding for follow up and billing purposes.

• Reviewed operative reports for billing process; maintained an ongoing knowledge of insurance coding.

10/88 – 04/89 UCSD Medical Center San Diego, CA

• Clerk/Secretary – Division of Rheumatology, Department of Medicine

Answered multi-line telephone system, screening calls and scheduling appointments for private and clinical research study patients for at locations.

• Responsible for preparing and proofreading all research and academic correspondence.

• Scheduled and attended clinical research record audits.

• Review of patient charts (both private and research) and physician notes to insure proper coding for follow up and billing purposes.

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