Personal Assistant Office

Ms Shirley May Tilley

Windsor House Academy Finishing School for Girls, Matric 1986 (Johannesburg)

ICC: Professional Office Assistant Course

Creative Minds MS Office, Excel Trained

Inhouse Training: BCEA, Competency Based Interviewing, Targeted Recruitment and Selection CURRICULUM VITAE

1. Personal Details

Profession: Personal Assistant / Secretary

Experience: 32 Years

Date of Birth: 4 November 1968

Marital Status: Widow

Nationality: South African

Address: Townhouse: Cherry Lane, Number 10, Smythland Road, Easy London, Eastern Cape, SA Contact Details:

Cell: +27-60-522-****

Email: *************@*****.***

3. Career Development Courses

• ICC: Professional Office Assistant Course

• Creative Minds MS Office, Excel Trained

• Inhouse Training: BCEA, Competency Based Interviewing, Targeted Recruitment and Selection 4. Career Objective

• To provide professional and quality workmanship in support to Mr. Nhawu’s career objectives which is focused on the growth and development of the Eastern Cape Province including the expansion of the business operations by providing infrastructure in the sustainable growth and delivery of basic services to society and the communities.

5. Key Competency Areas

• Planning and assisting Director with Diary Management, booking of meetings, flight bookings, accommodation and conferencing.

• Assisting Director with Personal and business-related projects

• Monthly reporting

• Written and spoken communication at all levels

• Maintaining a high level of confidentiality at all times

• Minutes of meetings

• Designing of templates

• Letter writing and formatting of documentation

• Designing company brochures, letter heads, monthly internal Sky News magazine

• Debtors – maintaining an updated debtor’s journal, age analysis and receipts journal

• Creditors – maintaining that payments are made timeously in conjunction with instruction from Director, capturing creditors and submitting for payment to our Tzaneen office.

• Training staff in administration, reception and office etiquette

• MS Word

• MS Publisher

• MS Excel

6. Current Employment Details

Date : Oct 2017 to July 2020

Employer : Sky High Consulting Engineers

Address : 1 A Stockton Road

Berea,

EAST LONDON

5241

Telephone : +27-43-721****

Email : *******@************.**.**

Designation : Personal Assistant to Director

Duties

Personal Assistant:

• Managing Director’s diary, booking flights and accommodation. Maintaining a high level of confidentiality and accuracy at all times, ensuring communication is accurately relayed to staff via emails on Directors behalf. Taking minutes of meetings and transcribing the same. Managing and implementation of new systems for the office where applicable or required. Assisting the company with the implementation of the new QMS system. Keeping the Director well informed of all office dynamics. Sourcing of suppliers i.e. Information Technology and Office Furniture. Designing of company profiles and brochures, monthly internal publication “Sky News”. Ensuring that Director is assisted at all times where ever possible.

Debtors:

• Creating and maintaining our debtors journal entry book, submission of letters to our debtors who have not paid in time, sending them statements of accounts, maintaining accurate records of income balances of accounts, creating and updating debtors’ worksheets. Submission of weekly debtor’s journal to Tzaneen office. Maintaining the Age Analysis and maintaining the receipts journal. Creditors:

• Creating and maintain a creditors entry journal, ensuring that all creditors invoices are inserted into the creditors journal and submitting these creditors to our Tzaneen office for payment. Creating a creditors journal that reflects accurate balances to ensure we know what money is required for spent in any given month. Creating and forecasting in the journal what our forecast amounts are for the entire financial year.

Petty Cash:

• Reconciliation of petty cash. Maintaining spreadsheet with itemised spent. Ensuring that the Draws for the month balance with the slips and that the cash in the petty cash box is accurate in accordance with slips spend. Keeping record of general office expenditure and keeping Director informed of exorbitant amounts

Reason for Leaving: Resignation

Past Employer

Dates : Oct 2008 – February 2017

Employer : Bosch Projects (Pty) Ltd, formerly, Stemele Bosch (Pty) Ltd Address : 57 Western Avenue

Vincent

EAST LONDON

5241

Designation : Personal Assistant to Regional Director Duties

• Management of Directors diary

• Arrangement of meetings and setting up appointments

• Arrangement of lunch, catering for meetings

• Directors Management Reports

• Arrangement of annual SAICE annual golf day, with a full field of over 130 players, participants and sponsors. Arranging all T-Off times with a 10 min interval only, liaison with sponsors and obtaining sponsorships.

• Corporate Clothing arrangement of the local office staff, liaison with Head Office

• Compilation of letters, ensuring all communication to clients is grammatically correct

• Attending briefing sessions on an ad hoc basic in the absence of project managers.

• Compilation of methodologies for tender submission, ensuring relevant project team was selected dependant on discipline of tender.

• Drawing up Excel spreadsheets for the Director to do tender pricing, obtaining relevant previous projects of similar work experience meet the tender min requirements.

• Compilation of articles for our company Engenuity magazine including photographs, submission twice annually for external national publication.

• Compilation of company Firm Friends internal magazine for the entire company on a rotational basis and for local articles on a monthly basis.

• Signing of documents as the Commissioner of Oaths

• Ensuring contract staff and site staff timesheets and expenses were captured twice monthly on internal company Agresso System.

• Maintaining staff training register and updating all courses and seminars on Excel, including course information and costs

• Maintaining staff confidential files, including performance appraisals, and all HR related information such as letter of appointments, etc. keeping the information in hard copy and electronically

• Ensuring that all Staff profiles and CVs are updated for tender purposes and submission to Head Office

• Monthly QMS Reports

• Managing Measurement of client satisfaction reports on an annual basis

• Compilation of various reports, letters and communication to clients and other stakeholders

• Minutes of Project Meetings and transcribing the same.

• Ensuring that all communication sent out of the office in the form of letters, reports, documents have been edited for grammatical accuracy and eligibility

• Communication with clients on behalf of project managers and Director when necessary

• Assist Director with staff appraisals and documentation

• Assist project managers with tender adjudication procedure when necessary Past Employer

Date : March 1991– September 2008

Employer : PAG (Professional Assignments Group (A division of the Kelly Group), East London SA Address : Vincent Road

Vincent

EAST LONDON

5241

Designation : Engineering Recruitment Consultant

Duties

Development and maintain client base (candidates and clients). Recruitment and selection of candidates for client job specification orders. Achievement of targets and exceeding targets, reporting to head office in Johannesburg. Awards for over achievement of targets and budgets which I won were trips to the following destinations for myself and my husband it included all flights, hotel accommodation, meals and all expenses paid:

• Egypt, travelled by luxury boat “Sonesta” on the Nile for 5 days, then spend 5 days in Ciro at the Ciro Hilton Hotel

• Mauritius, 10-day holiday at the Melville Beach Hotel, included excursions around the Island and visit to Port Louis the Capital of the Island.

• Madikwe Private Game Lodge “5 Star” in Madikwe Game Reserve, 5-day excursion doing game drives, night drives in this reserve

• Phinda Forest Lodge in the Phinda Game Reserve, 5 days, set in sand and forest Past Employer

Company Name : Dunlop Industrial Products, Benoni, SA Period of Employment : 1986 - 1990

Position : Engineering Secretary

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