EXPERIENCE SUMMARY

Experience in Complete, Office

Administration, Site Management, Facilities

Management, Security & Global Travel

Management, including develop, review

and improve policies, systems, and

procedures and generally ensuring the

office operate smoothly and efficiently.

Assist in tracking progress on projects and

organizing calendar of events, including

meetings, conferences, interviews and

training sessions.

Always working on companywide

initiatives to help to drive effectiveness and

impact to organizational cost goals.

Optimizing negotiations for the company's

path to profitability with efficient supplier

relationship management, Asset

Management.

Passport No.:

Z2865609

Pan Card No.:

AFPPB3747R

Aadhaar Card No.:

805*-****-****

KEY STRENGTHS

• Strong organizational skills and multi-

tasking along with excellent verbal and

written communication skills

• Stakeholder Management

• Client Management

• Office Administration

• Facility Management

• Housekeeping

• Procurement

• Canteen/Pantry Management

• Security Management

• Property Management

• Lease Agreement

• People Management

• Office Purchases

• Inventory / Asset Management

• Material / Stock Management

• Travel Management

• Contract Management

• Vendor Management

• Event Management

• Office Transport Management

• Liaising work (Govt. Sector)

• MIS Reporting

WORK EXPERIENCE

Micromax Technologies Pvt. Ltd. – Consultant-Admin & Facility Operations, Space Utilization, Monitoring costs and expenses, helping in preparing budget, Property Management

Jan 2020 – Feb 2022

AF CONSULT INDIA Pvt. Ltd.-DGM-Admin

Oct 2007– Oct 2019

LAHMEYER INTERNATIONAL PVT. LTD - Manager

April 2007–Sept. 2007

Jaiprakash Industries Ltd. - Assistant Manager

January 1998–March 2007

RELEVANT EXPERIENCE:

General Management

• Act as a first point of contact and oversee office operations on multiple floors/ site locations and step-in for the Services Lead as and when required

• Plan, develop and establish policies and procedures for administrative functions in accordance with objectives of the organization.

• Provide supervision and direction related to administrative functions, strategic planning, human resources management and overall support.

• Set and drive the office agenda working closely with the Office Leader on space management, infrastructure, culture, affiliation and budgets

• Design, Development and Governance of relevant office Policy and Budgets

• Provides input and forecasts for cost of operation of all premises within the assigned scope.

• Manage and monitor day-to-day canteen operations

• Under BSP governance structure, conducting Fire safety drills, Communicate Evacuation routes at the time of Disaster/Emergency to the office staff

• Managing administrative activities in coordinating with internal & external departments for seamless business operations.

• Managing the housekeeping team to provide a safe and hygienic environment for employees, clients and suppliers.

• Oversee Day-to-day Operations, Material inward and outwards and Prepare Regular Reports for Heads

• Detailing with Clients/Expats from Germany, Sweden, Switzerland, Stockholm, Nigeria, Bhutan, Laos, Nepal, Afghanistan

Administration

• Complete Office Admin. cum Facility Operations (Managing General Office Administration i.e. Employee Services, Canteen/Pantry, Transportation, Housekeeping, Maintenance, Security (i.e. Deployment of Security persons), Event Management, Facility Management (which includes design, development and renovation of property, negotiation with contractors and suppliers), Inventory Management, Procurement, Pest Control activities, Complete Travel Management (Air/Road), Internal Publications, Property Management i.e. Taking care of lease agreements, Rent Payments, Maintenance-as per needs.

• Handling the Transportation, Housekeeping, Office Supplies, Attendance, Monthly bill payments (i.e. Telephone, Electricity), Handling the petty cash

• (Purchase tracking and internal distribution), Travel arrangement for officials, pantry, courier, purchase and handling employees attendance, Plan, coordinate and manage all administrative procedures and systems.

• Responsible for procurement and installation of Fire Protection systems, CCTV’s, Access Control Devices, Alarm systems.

• Promoting workplace safety by performing regular inspection, risk reports, timely safety related corrections and conduct a regular safety review meeting

• Maintaining and ensuring the health, safety, cleanliness of the work environment.

• Maintaining the Complete KYC data of all employees and their families. Taking care of their medical Insurance, Annual Medical Tests ANAND BHATIA

Experience : 20+ years

adqhpj@r.postjobfree.com

Gurgaon, India

+91-981*******

adqhpj@r.postjobfree.com & adqhpj@r.postjobfree.com

Relevant Experience Administration

• Sourcing and overseeing contracts and service providers for functions such as catering, cleaning, parking, security, and technology

• Expert in negotiation skills and vendor management, negotiating supplier agreements and managing supplier and vendor contracts

• Developing procurement strategies that are inventive and cost-effective.

• AMC Renewals / Contracts Compliance. Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.

• Making arrangements (beginning to end) for large scale meeting (global business meetings, Companies Annual Meetings/events, booking Venue, setting arrangements, catering, transportation, video recording

• Assisting the Finance Department with payment follow-ups, verification of Invoices, Coordinating with banks on processing of payments.

• Conducting research on available vendors to determine which vendors offer the best pricing and product quality.

• Liaising with local Police, Municipality and various Govt. Authorities for obtaining approval for all activities such as, RTO, Insurance, Pollution Control Board, labor license etc.

• Maintenance of all company assets and infrastructure Pan India. Monitoring & facilitation of servicing and repairing of assets as per maintenance schedule, Develops standards, forecasts and budgets for Admin / Facility services

• Maintaining all records of lease and Licensing Agreements for Office & Apartments.

• Developed and implemented security protocols, policies and procedures, and conducted ongoing audits to ensure compliance.

• Sourcing and overseeing contracts and service providers for functions such as catering, cleaning, parking, security, and technology

• Developing procurement strategies that are inventive and cost-effective.

• AMC Renewals / Contracts Compliance. Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.

• Taking care of Facilities by planning and coordinating all installations and refurbishments.

• Controlling the procurement budget and promoting a culture of long-term saving on procurement costs. Controlling the procurement budget and promoting a culture of long-term saving on procurement costs.

• Working as a loop between Deployed Site staff and Top Management (Head office- Sweden)

• Successfully handled Corporate Events

• Monitoring all workspaces throughout the Office to identify equipment in need of repair.

• Performed audit on all invoices and approving it

• Maintained inventory, ordered parts and supplies Soft services Management

• Overseeing complete housekeeping, waste management, safety and security operations under the guidelines of management approved budget.

• Taking care of Company’s Car Maintenance

• Taking care of client Invoicing and tracing payment Global Travel Management

• Managing all Tkts. (Air or Train) Bookings (national or international), Hotel Reservations (National/International), Visa Process, FRRO Service, Forex dealing, Travel Cards for all office Staff, Expats and Clients, Managing Airport pickups and Drops

• Successfully managed travel compliance according to corporate policy and preferred supplier relationships

Real Estate

• Identify and finalization of New Space options as per requirement

• Negotiate with property owners, Organizing KYC and property documents

• Documentation and Signing of Contract Agreements-Keeping track of security deposit, rent, Electricity, Maintenance payment.

• Conducting Regular Physical inspection and verification of property, infrastructure, and other assets. Follow-up on their maintenance and upkeep. Employment History Working

(a) From Jan’20-Jan 22

WORKED as Consultant-Admin & Facility Management- For Micromax Technologies Pvt. Ltd.

• Complete Admin & Facility Operations

• Office Space Utilization

• Monitoring costs and expanses, helping in preparing budget

(b) From Oct’07- Oct’19

WORKED as DGM-(Admin) - FOR AF-Consult India Pvt. Limited (An associate company of AF Group (Sweden).

# Major Responsibilities :

• Complete Admin & Facility Operation Functions (as mentioned above)

• Manage and monitor day-to-day canteen operations

• Client Management

• Vendor Management

• Travel Management

• Infrastructure Management

• Liaison with Govt. Authorities

(c) From APR’07-Oct’07

WORKING as Manager - FOR Lahmeyer International Pvt. Ltd (An associate company of Lahmeyer Group

(Germany).

# Major Responsibilities :

* Office Administration

* Incharge for Preparation of MIS Reports of Current ongoing projects (Financial + Project status + Budgets), Meeting with all the the project heads acquiring information on the progress in their respective projects

* Attendance Management : Calculating Working hrs., Leaves of the staff and making report for Finance Department

(d) From JAN'98 – MAR’07

WORKING as Astt. Manager - JAIPRAKASH INDUSTRIES LTD.

# Major Responsibilities :

• Worked as EA to Head (Civil & Mechaical Deptt.)

• General office and Site Admin Functions.

• Complete Travel Management of Civil & Mechanical Deptt.

• Working as Document Controller for all the ongoing Hydro/Thermal Power projects. Accomplishments

• Reduced yearly supply costs 15% by sourcing new Vendors and negotiating favorable contracts.

• Saved INR 10,00,000 yearly by realigning duties & travel management.

• Designed document templates (Engineering Documents) & email templates which were used through the department Skills

• Good integrity and trust. Highly honest, mature, professional, demonstrated problem-solving skills

• Work under high pressure, good time management, and work planning/ prioritizing ability, be able to accomplish multi-tasks by short deadline

• Detail oriented and good at process management

EDUCATION

Delhi University

[Bachler of Arts]

PROFESSIONAL QUALFICATION

# 3 months Diploma in Computer Applications (1987)

# Diploma in Desk Top Publishing, Proof Reading, Printing from DPA (Delhi Printers Association) Technical Institute, Naraina (1987)

TRAINING ATTENDED

a) 1 month Management Training i.e. in Admin & Facility Management (By head office- Switzerland)

b) Training in Printing Technology (4 colour) (Mehta Off-set, Naraina) TECHNICAL SKILLS

Software

Microsoft Office 365 suite (i.e. Word, Excel, Advance Excel, Outlook, Access, Microsoft Team, SharePoint), Adobe Acrobat Pro, Adobe Photoshop, All Desktop Publishing Softwares, Engineering Softwares, Geotechnical Softwares, HTML.

Operating Systems

Microsoft Windows 11, Windows 10, Windows 8.1, Vmware Esxi Server, Hyper-V, Windows server 2012, 2012r2, 2016, Unix

PERSONNEL DETAILS :

Marital Status : Married

Languages Known : English, Hindi, Punjabi

Typing Speed : 65 w.p.m.

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