P. O. Box ****

Abu Dhabi, UAE

adqhl0@r.postjobfree.com

adqhl0@r.postjobfree.com

Tel: 02-622****-*** 4129813

050-*******

Beena Renju Mathew

Objective To seek a challenging and interesting career in an organization where I can make a meaningful contribution continuously and grow professionally.

Profile Strong interpersonal skills

Good organisational skills

Able to work independently as well as in a team productively

Good reporting skills

Natural ability to integrate with different cultural backgrounds

Work experience:

Nov 2019- Jan 2020 Technip France Abu Dhabi

Project Secretary (UMMLULU PhaseII Fullfield Development Project PKG2)

In-charge of sorting, and routing all incoming communications, printed and electronic.

Prepare all outgoing communications and maintain a master file copy accordingly.

Schedule meetings for the Project Manager as well as the Senior Managers.

Provide general clerical & administrative support to the Project Manager.

Maintains and monitors staff Holiday, and absence from work record and overtimes.

Co-ordinates with the Head office for meeting, room reservations and arrangements required for Video Conferencing with site.

Booking travel and accommodation for senior managers

July 2019- Sept 2019 Technip France Abu Dhabi

Project Secretary (9396N KOGC Gas Condensate Export System Project)

In-charge of sorting, and routing all incoming communications, printed and electronic.

Prepare all outgoing communications and maintain a master file copy accordingly.

Schedule meetings for the Project Manager as well as the Senior Managers.

Provide general clerical & administrative support to the Project Manager.

Maintains and monitors staff Holiday, and absence from work record and overtimes.

Co-ordinates with the Head office for meeting, room reservations and arrangements required for Video Conferencing with site.

Booking travel and accommodation for senior managers.

Feb 2019- Apr 2019 Technip France Abu Dhabi

HR Admin

Preparing and maintaing employee file.

Employee relations/litigation file management – assist in the organization and maintenance of corporate HR filing according to established procedures

Nov 2018- Jan 2019 Technip France Abu Dhabi

Project Secretary- (UPPER ZAKUM 750K P-7531 -EPC3)

In-charge of sorting, and routing all incoming communications, printed and electronic.

Well verse in the distribution of all the incoming documents as well as outgoing documents in the Project EDMS (SPF- Smart Plant Foundation)

Prepare all outgoing communications and maintain a master file copy accordingly.

Schedule meetings for the Project Manager as well as the Senior Managers.

Provide general clerical & administrative support to the Project Manager.

Coordinating with the main office for the HSE induction and other joining procedures for the newcomers.

Incorporate the comments from the Engineers to the Minutes of Meeting of the Contractors.

Maintains and monitors staff Holiday, and absence from work record and overtimes.

Co-ordinates with the Head office for meeting, room reservations and arrangements required for Video Conferencing with site.

Mar.2018- Nov 2018 Omeir Travel Agency Abu Dhabi

Data Entry Operator & Junior Accountant

Checking daily sales report with airline tickets

Enter these tickets into the computer. Preparing computer sales report, preparing invoice to the customer

Preparing Airline report and sent this to particular airline

Preparing airline dollar report manually using Microsoft Excel

Preparing monthly and yearly statistics report for the requirement of the management

Jun.2013- Oct, 2015 Technip France Abu Dhabi

Project Secretary (Addittional Gas Supply to Onshore & Flexbility Assurance at USSC)

Carrying out all Secretarial duties independently.

Handling the company filing system.

Preparing Weekly Project Progress Report/Monthly Project Progress Report

Formatting documents and uploading to DDB

Uploading correspondence to PCB

Raising request.

Coordinating with Technip and Client arranging meetings, correspondence and incoming and outgoing documents. And also arranging site visit to the project.

Providing all the information to travel department, and routing with the Accounts Department.

Prepared report and updated the same to the manager

Learn to operate new office technologies as they are developed and implemented.

Performed clerical functions whenever required – including receiving guests and sorting general queries.

Jan.2009- Nov, 2012 Hilal & Associates Abu Dhabi

Secretary

Carrying out all Secretarial duties independently.

Handling the company filing system.

Fixing appointment / meetings as and when required.

Answering all incoming calls, taking down messages and actioning them if required.

Nov.2008-Dec, 2008 Fugro Survey Middle East Ltd Abu Dhabi

Temporary Administrative Assistant

Assisting the Department head in all administrative functions.

Dealing with data administration and data entry.

Updating relevant records in the computer system.

Handling the company filing system.

Feb, 2008- Apr,2008 Sibca Electronics Abu Dhabi

Account Assistant cum Secretary

Preparing the Guarantee amendment form for submitting to the bank.

Preparing invoice to the customers.

Preparing labour time sheet.

Carrying out all secretarial duties independently

Feb, 2002 – Nov, 2005 Omeir Travel Agency Abu Dhabi

Data Entry Operator- Accounts

Checking daily sales report with airline tickets

Enter these tickets into the computer. Preparing computer sales report, preparing invoice to the customer

Preparing Airline report and sent this to particular airline

Preparing airline dollar report manually using Microsoft Excel

Preparing monthly and yearly statistics report for the requirement of the management

Oct, 2001 – Nov, 2001 De Leuw Cather International Ltd. Abu Dhabi

Secretary

Assisting the Department Head in all administrative functions.

Carrying out all Secretarial duties independently.

Handling the company filing system.

Answering all incoming calls, taking down messages and actioning them if required.

Feb, 2001 – May, 2001 Abu Dhabi Oilfield Supply Centre Abu Dhabi

Secretary cum Sales Coordinator

Assisting the Department Head in all administrative functions.

Carrying out all Secretarial duties independently.

Handling the company filing system.

Fixing appointment / meetings as and when required.

Preparation of quotations.

Compile prices from various manufacturers / dealers as and when requested.

Answering all incoming calls, taking down messages and actioning them if required.

May, 2000 – Aug, 2000 Super Sign Abu Dhabi

Secretary cum Sales Coordinator

Assisting the Sales Manager in all administrative functions.

Carrying out all Secretarial duties independently.

Handling the company filing system.

Fixing appointment / meetings as and when required.

Answering all incoming calls, taking down messages and actioning them if required.

Preparing quotations for sign boards and other advertisement purposes.

Feb, 1999 – April, 2000 Craft & Decor Est. Abu Dhabi

Secretary cum Accounts Assistant

Assisting the Senior Accountant and Manager in all administrative functions.

Carrying out all Secretarial duties independently.

Handling the company filing system.

Fixing appointment / meetings as and when required.

Answering all incoming calls, taking down messages and actioning them if required.

Preparation of Debtors and Creditors list.

Follow up on overdue accounts and take an action as required.

Aug, 1998 - Dec, 1998 Dorsch Consult Abu Dhabi

Secretary

Handle general office routine works.

Check and record all incoming and outgoing correspondences and faxes.

Answering all incoming calls, taking down messages and actioning them if required.

Feb, 1997 - May, 1997 Thiruvalla East Cooperative Bank India

Accounts Assistant

Preparation of profit & loss account.

Compilation of balance sheets bank reconciliation statement.

Education Bachelor of Commerce, Mahatma Ghandi University, India

Computer Diploma in Computerised Office Automation from Datatpro Information

Knowledge Technology, India

Diploma in Microsoft Office from Alpha System, India

Well versed in MS Word, MS Excel, MS PowerPoint

Good knowledge of Internet, schedule and e-mail.

TYPING - 45 wpm (In English)

Languages English, Hindi and Malayalam

Personal Details Date of Birth : 30th October, 1971

Nationality : Indian

Marital Status : Married

Religion : Christian

Visa Status : Husband’s Sponsorship

Driving license : UAE valid driving license

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