Entry Operator Secretary
Resume:
P. O. Box ****
Abu Dhabi, UAE
********@***.**
**********@*****.***
Tel: 02-622****-*** 4129813
Beena Renju Mathew
Objective To seek a challenging and interesting career in an organization where I can make a meaningful contribution continuously and grow professionally.
Profile Strong interpersonal skills
Good organisational skills
Able to work independently as well as in a team productively
Good reporting skills
Natural ability to integrate with different cultural backgrounds
Work experience:
Nov 2019- Jan 2020 Technip France Abu Dhabi
Project Secretary (UMMLULU PhaseII Fullfield Development Project PKG2)
In-charge of sorting, and routing all incoming communications, printed and electronic.
Prepare all outgoing communications and maintain a master file copy accordingly.
Schedule meetings for the Project Manager as well as the Senior Managers.
Provide general clerical & administrative support to the Project Manager.
Maintains and monitors staff Holiday, and absence from work record and overtimes.
Co-ordinates with the Head office for meeting, room reservations and arrangements required for Video Conferencing with site.
Booking travel and accommodation for senior managers
July 2019- Sept 2019 Technip France Abu Dhabi
Project Secretary (9396N KOGC Gas Condensate Export System Project)
In-charge of sorting, and routing all incoming communications, printed and electronic.
Prepare all outgoing communications and maintain a master file copy accordingly.
Schedule meetings for the Project Manager as well as the Senior Managers.
Provide general clerical & administrative support to the Project Manager.
Maintains and monitors staff Holiday, and absence from work record and overtimes.
Co-ordinates with the Head office for meeting, room reservations and arrangements required for Video Conferencing with site.
Booking travel and accommodation for senior managers.
Feb 2019- Apr 2019 Technip France Abu Dhabi
HR Admin
Preparing and maintaing employee file.
Employee relations/litigation file management – assist in the organization and maintenance of corporate HR filing according to established procedures
Nov 2018- Jan 2019 Technip France Abu Dhabi
Project Secretary- (UPPER ZAKUM 750K P-7531 -EPC3)
In-charge of sorting, and routing all incoming communications, printed and electronic.
Well verse in the distribution of all the incoming documents as well as outgoing documents in the Project EDMS (SPF- Smart Plant Foundation)
Prepare all outgoing communications and maintain a master file copy accordingly.
Schedule meetings for the Project Manager as well as the Senior Managers.
Provide general clerical & administrative support to the Project Manager.
Coordinating with the main office for the HSE induction and other joining procedures for the newcomers.
Incorporate the comments from the Engineers to the Minutes of Meeting of the Contractors.
Maintains and monitors staff Holiday, and absence from work record and overtimes.
Co-ordinates with the Head office for meeting, room reservations and arrangements required for Video Conferencing with site.
Mar.2018- Nov 2018 Omeir Travel Agency Abu Dhabi
Data Entry Operator & Junior Accountant
Checking daily sales report with airline tickets
Enter these tickets into the computer. Preparing computer sales report, preparing invoice to the customer
Preparing Airline report and sent this to particular airline
Preparing airline dollar report manually using Microsoft Excel
Preparing monthly and yearly statistics report for the requirement of the management
Jun.2013- Oct, 2015 Technip France Abu Dhabi
Project Secretary (Addittional Gas Supply to Onshore & Flexbility Assurance at USSC)
Carrying out all Secretarial duties independently.
Handling the company filing system.
Preparing Weekly Project Progress Report/Monthly Project Progress Report
Formatting documents and uploading to DDB
Uploading correspondence to PCB
Raising request.
Coordinating with Technip and Client arranging meetings, correspondence and incoming and outgoing documents. And also arranging site visit to the project.
Providing all the information to travel department, and routing with the Accounts Department.
Prepared report and updated the same to the manager
Learn to operate new office technologies as they are developed and implemented.
Performed clerical functions whenever required – including receiving guests and sorting general queries.
Jan.2009- Nov, 2012 Hilal & Associates Abu Dhabi
Secretary
Carrying out all Secretarial duties independently.
Handling the company filing system.
Fixing appointment / meetings as and when required.
Answering all incoming calls, taking down messages and actioning them if required.
Nov.2008-Dec, 2008 Fugro Survey Middle East Ltd Abu Dhabi
Temporary Administrative Assistant
Assisting the Department head in all administrative functions.
Dealing with data administration and data entry.
Updating relevant records in the computer system.
Handling the company filing system.
Feb, 2008- Apr,2008 Sibca Electronics Abu Dhabi
Account Assistant cum Secretary
Preparing the Guarantee amendment form for submitting to the bank.
Preparing invoice to the customers.
Preparing labour time sheet.
Carrying out all secretarial duties independently
Feb, 2002 – Nov, 2005 Omeir Travel Agency Abu Dhabi
Data Entry Operator- Accounts
Checking daily sales report with airline tickets
Enter these tickets into the computer. Preparing computer sales report, preparing invoice to the customer
Preparing Airline report and sent this to particular airline
Preparing airline dollar report manually using Microsoft Excel
Preparing monthly and yearly statistics report for the requirement of the management
Oct, 2001 – Nov, 2001 De Leuw Cather International Ltd. Abu Dhabi
Secretary
Assisting the Department Head in all administrative functions.
Carrying out all Secretarial duties independently.
Handling the company filing system.
Answering all incoming calls, taking down messages and actioning them if required.
Feb, 2001 – May, 2001 Abu Dhabi Oilfield Supply Centre Abu Dhabi
Secretary cum Sales Coordinator
Assisting the Department Head in all administrative functions.
Carrying out all Secretarial duties independently.
Handling the company filing system.
Fixing appointment / meetings as and when required.
Preparation of quotations.
Compile prices from various manufacturers / dealers as and when requested.
Answering all incoming calls, taking down messages and actioning them if required.
May, 2000 – Aug, 2000 Super Sign Abu Dhabi
Secretary cum Sales Coordinator
Assisting the Sales Manager in all administrative functions.
Carrying out all Secretarial duties independently.
Handling the company filing system.
Fixing appointment / meetings as and when required.
Answering all incoming calls, taking down messages and actioning them if required.
Preparing quotations for sign boards and other advertisement purposes.
Feb, 1999 – April, 2000 Craft & Decor Est. Abu Dhabi
Secretary cum Accounts Assistant
Assisting the Senior Accountant and Manager in all administrative functions.
Carrying out all Secretarial duties independently.
Handling the company filing system.
Fixing appointment / meetings as and when required.
Answering all incoming calls, taking down messages and actioning them if required.
Preparation of Debtors and Creditors list.
Follow up on overdue accounts and take an action as required.
Aug, 1998 - Dec, 1998 Dorsch Consult Abu Dhabi
Secretary
Handle general office routine works.
Check and record all incoming and outgoing correspondences and faxes.
Answering all incoming calls, taking down messages and actioning them if required.
Feb, 1997 - May, 1997 Thiruvalla East Cooperative Bank India
Accounts Assistant
Preparation of profit & loss account.
Compilation of balance sheets bank reconciliation statement.
Education Bachelor of Commerce, Mahatma Ghandi University, India
Computer Diploma in Computerised Office Automation from Datatpro Information
Knowledge Technology, India
Diploma in Microsoft Office from Alpha System, India
Well versed in MS Word, MS Excel, MS PowerPoint
Good knowledge of Internet, schedule and e-mail.
TYPING - 45 wpm (In English)
Languages English, Hindi and Malayalam
Personal Details Date of Birth : 30th October, 1971
Nationality : Indian
Marital Status : Married
Religion : Christian
Visa Status : Husband’s Sponsorship
Driving license : UAE valid driving license
Contact this candidate