Administrative Secretary Switchboard Operator

Curriculum Vitae of Magdalena Dilimeke Ashipala

D.O.B: 20 January 1983, ID nr: 830********,

Erf 6181, Shanghai Street, P O Box 65411 Katutura, Namibia Cell: +264 (0-812**-**** / (0-810******

Email: adqhci@r.postjobfree.com / adqhci@r.postjobfree.com LANGUAGE PROFICIENCY

LANGUAGES SPEAK WRITE READ

English Good Good Good

Afrikaans Good Good Good

Oshiwambo Good Good Good

Herero Good Fair Fair

EDUCATION INFORMATION

Did not complete the course due to personal reasons.

• College : ILSA Independent College

• Year : 2007 (6 months)

• Course : Bachelors (Business Administration)

(Marketing Management)

• College : Bema College of Namibia

• Year : 2002

• Course : Secretarial Diploma

• Highest School Attended : Jan Jonker Afrikaner High School

• Highest Grade Passed : Grade 12

• Year : 2000

Computer Skills

Computer Literate x Power Point x Internet x

Windows x Access Database X Email x

MS Word x Typing x Kerridge

System

x

Excel x Outlook Express

x

WORK EXPERIENCES

• Name of Company: Pupkewitz Mega Build Head Office Position (s) Held:

1. Receptionist & Management Secretary

04 March 2019 – Currently, I am doing both current positions as the Management Secretary position no longer exist in the company and thus all the duties and responsibilities were assigned to me. 2. Management Secretary (Acting)

13 August 2018 – 01 March 2019 (6 months)

Reason for leaving:

I am back to Reception position as I was relieving a colleague who was on 6 months sick leave.

3. Receptionist

01 September 2016 – 10 August 2018

Reception Duties:

Serve visitors by greeting, welcoming, directing and announcing them appropriately.

Creating Proforma Invoices

Salary Advances & Micro Loans - writing out of cheques / transferring funds via EFT

Typing for the Executives (when required)

Answering telephone, screen and forward any incoming phone calls while providing basic information when needed.

Provide general administrative and clerical support

Prepare correspondence and documents

Ensure appointments are scheduled (when required to do so) on the outlook calendar and book the meeting venues.

Receive and sort daily mails

Ensure mails and couriers are ordered and sent out to different branches nationally.

Controlling the incoming and outgoing of the company’s pre-printed stationeries, and to distribute them to the different branches nationwide.

Making sure that the reception area is always neat.

Filing

Participate in bi-annual stock-take if required

Management Secretary (Acting) Duties:

Running weekly and monthly reports on the Kerridge Commercial System for the Operations Executive and the Commercial Executive for all Pupkewitz MegaBuild 18 branches

Maintain communication between Branch Managers on giving feedback on their weekly and monthly reports

Creating Purchase Orders for the branches and our suppliers for payment.

Typing for the Executives

Assist the Marketing Coordinator to send out company marketing promotional materials to our different branches. Request quotes from the supplier for our marketing brandings / promotions

Manage the Cleaner and Messenger in the absence of our Supervisor.

Creating Proforma Invoices on Kerridge Commercial System – in the absence of the receptionist.

Salary Advances & Micro Loans - writing out of cheques / transferring funds via EFT

Office Administration and clerical support

Prepare correspondence and documents

Ensure appointments are scheduled on outlook calendar

Book the meeting venues, accommodations, and plane tickets

Keep record of my monthly filing

Participate in bi-annual stock-take if required

• Name of Company : CIC (PTY) Ltd t/a Indo Atlantic Position Held : Receptionist / Switchboard Operator Duration Period : February 01, 2010 – August 31, 2016 Duties:

Serve visitors by greeting, welcoming, directing and announcing them appropriately.

Answering telephone, screen and forward any incoming phone calls while providing basic information when needed.

Provide general administrative and clerical support

Prepare correspondence and documents

Ensure appointments are scheduled (when required to do so)

Receive and sort daily mail / deliveries / couriers

Ensure mail and couriers are ordered and sent out to different branches nationally and internationally.

Maintain security by following procedures and controlling access (monitor logbook)

Ensure First Aid replacement is ordered

Assisting the HR Manager with, shortlisting of possible candidates, scheduling interviews, and most of the recruitment enquiries.

Making sure that the reception area is always neat.

Supervising the cleaners and the messenger

Filing

Making bookings of accommodations, restaurants, plane tickets etc. Reason for leaving : Head Hunted.

• Name of company : Electoral Commission of Namibia (ECN) Position (s) held : 1. Polling Officer

27 & 28 November 2009

2. Registration Officer

September 2009

Reason for leaving : Temporary

• Name of Company : Trustco (Legal Shield)

Position held : Debtors Clerk

Duration : 18 August 2008 – 26 November 2008

Duties:

Follow up on clients who did not made their monthly payment

Go to meet client for payment if they could not come to the office.

Made banking

Reason for leaving: Relieving someone who was on maternity leave.

• Name of Company : Namibia Security Workers Union

(NASWU)

Position held : Administrative Secretary / Liaison Officer Duration : 12 January 2006 – 30 May 2008

Duties:

Acting as General Secretary in the absence of the General Secretary

Taking minutes

Attending hearings

Doing the marketing of the company

Handling the petty cash

Paying the union accounts

Banking (withdrawing, depositing, co signatory to the union bank account and cheques).

Keeping record of the union expenditures

Organizing the press conferences

Ordering stationaries and groceries

Supervising the cleaner and ordering the cleaning products.

Sorting and sending daily mail either by post or by courier (nationally or international) and to the company’s different branches.

Filing

Making bookings of accommodations, restaurants, plane tickets etc. Reason for leaving: Retrenched

• Name of Company : Springer Schokoladen factory (Cadbury) Position held : One Shot Operator (IT)

Duration : August 2004 – February 2005

Duties:

Programming the One-Shot machine for the daily chocolate manufacturing of the day or seasonal.

Cleaning the machine

Wrapping and packing

Send to orders to customers

Reason for leaving: Seasonal worker

HOBBIES

Travelling, reading, writing, dancing, exploring new places and meeting new people. Mission Statement

"I am not scared of work and eager to learn as much as possible. I adapt very quickly to a new working environment and get along with most people. I also find working with people from different cultures and at corporate levels a challenge and it inspires me to do my best in my daily duties. The more responsibilities I have the better I function. I also believe in helping and asking for help when matters arise. I am always searching for new ideas to improve any working environment. My work is my passion. In the right working environment, I live to work." My ultimate career goal is to grow with a company that is passionate about what they do, works above and beyond for their clients, and is well known for their explicit services, to succeed and to do the best in whatever I do, therefore my willingness and eagerness to learn and go the extra mile precedes me. My ability to work hard shows that I take new challenges head on.

REFERENCES

1. Ms. Leanne Havenga - PA to MD - Pupkewitz Megabuild Head Office Contact details: Tel: 061-******* / Cell: 081******* 2. Ms. Sabrina Jacobs – HR Manager -Cymot Namibia (PTY) Ltd Former HR at CIC (Pty) Ltd t/a Indo Atlantic

Contact details: Cell: 081*******

3. Ms. Sophie Paulus - Administrative Assistant, Naras Investment (Pty) Ltd Windhoek, Contact Details: Tel: 061-239647 / Cell: 081*******

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