Office Assistant Administrative

Lina Sibai

Sunnyvale, CA Tel: 650-***-**** Email:*******@*****.*** www.linkedin.com/in/lina-sibai

Objective:

Arabic professional and Office Administrative/Administrative Assistant

Skill Highlights

•Multilingual: English and Arabic (mother tongue)

•Exceptional at multi-tasking, self-motivated, work well independently as well as in a team environment.

•Extensive experience in scheduling and coordinating meetings, appointments and travel arrangements for Managers

•Strong experience in arrangement and maintenance of classified registry including with operation of the secured filing system and distribution of fillies as required.

•Proficient in operating office equipment such as fax machines, photocopiers and scanners.

•Experience in acting as liaison in coordinating matters between the department heads and managers.

•Experienced with Microsoft (Word, Excel, PowerPoint, Google Docs, Dropbox and outlook)

•Able to take initiative and execute administrative duties in a timely manner

Professional Experience:

Atria Senior Living

Office Assistant/Receptionist: February 2021 - present

Answers incoming telephone calls in a cheerful and marketing oriented way, determines purpose of callers, and forwards calls to appropriate personnel or department.

Retrieves messages from voice mail and forwards to appropriate personnel.

Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.

Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.

Coordinates guestroom reservations.

Maintains current list of residents who are hospitalized.

Receives, sorts, and routes mail, and maintains and routes publications.

Distributes written communication, accepts and signs for deliveries (mail, prescriptions, etc.).

Performs other clerical duties as needed, such as filing, photocopying, and collating.

Orders, receives, and maintains office supplies.

Collects rent checks from residents and family members and provides needed information to bookkeeping for billing.

Embassy of the Republic of South Africa

Administrative Assistant: 2004 to 2014

•Managed the Consul office including coordinating and distributing all classified and unclassified material in and out of the office, screen phone calls, and visitors, determine priorities and provide timely and responsive administrative support.

•Managed documentation and inform the Consul of matters requiring attention. Researched and prepared correspondence in English/Arabic, travel programs, quarterly and annual reports and diplomatic cables as required.

•Interpreted oral conversations, concurrently/simultaneously during meeting.

•Liaise on behalf of the Consul for contact/appointments both inside and outside the Embassy.

•Arranged meetings for visiting officials, and accompanied the Consul when translation was needed and documented meeting minuets.

•Arranged for the National Day event, which included booking hall, arranging invitation cards etc.

Additional Experience:

Keller Williams Realty 2015 - PRESENT

Office Assistant/Receptionist (Part time/Volunteer)

•Responsible for mailing & electronic marketing efforts for Property investments

•Respond to inquiries by phone & mail and greeting visitors

•Assist & finalize presentations for software start-ups (mobile search)

•Maintain office inventory & run errands to stock the kitchen as well as office supplies

•Organize meetings & responsible for related catering /drinks

•Proficiently schedule meetings, manage calendars for four staff & travel arrangements

Education

B. A: English Literature Faculty of Letters - Damascus University

Certificate of Medical Assistant 2020

Languages

•English : Fluent (written, read and spoken)

•Arabic : Mother tongue

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