Administrative Assistant

TALACEY ANDREWS

C: 225-***-**** **********@*****.***

PROFESSIONAL SUMMARY

Quality-focused Administrative Assistant committed to approaching administrative tasks with attention to detail.

SKILLS

40 WPM typing speed

Excellent communication skills

Customer service-oriented

Problem Solving

Works well under pressure

Appointment setting

Invoice processing

Microsoft Office, Word, PowerPoint, Excel, &

Access

Advance clerical knowledge

Professional phone etiquette

Multi-line phone proficiency

QuickBooks

WORK HISTORY

Import Purchasing Clerk, 12/2020 to Present

Sassy Baby, Incorporated-Gonzales, LA

Maintain, monitor and communicate status of routine shipments, tracking container from supplier to distribution center.

Daily updating of Import Shipping Status.

Verify documents on all incoming shipments such as commercial invoice, visa, etc. and forward copies to broker.

Prepare and update purchase orders as directed by Import Manager and Import Project Coordinator or requested by foreign suppliers and forward signed copies to suppliers, accounting and receiving.

Assist Receiving/ Inventory Manager in maintaining inventory of company packaging supplies at suppliers.

Administrative Assistant, 02/2020 to 07/2020

Woodson Incorporated-Plaquemine, LA

Collect all DOT paperwork: Pre/Post Trip Inspections, OTR Driving JSA's, Trip Reports, Annual inspections, etc.

Data entry for IFTA mileage/fuel

Record retention and filing

Licensing & Registration of vehicles in LA & AR

Annual oversize / overweight permits

Cab Card Renewals

IFTA stickers

Fleetmatics and or Foundation

Maintain service intervals

Data entry of maintenance, repairs, inspections, service

Generate reports as instructed by Director of Fleet & Facilities

Issue PO #'s as instructed by Director of Fleet & Facilities

Offers direct support to Director of Fleet & Facilities

Collects weekly equipment maintenance sheets and location reports, prepares summary and reports.

Issues equipment #'s.

Adds equipment and vehicles to Company insurance.

Maintains equipment list. (Foundation and Excel)

Maintains equipment files.

Take orders from the field.

Coordinate 3rd party trucking.

Administrative Assistant, 01/2016 to 12/2019

Coastal Bridge Co., LLC-Port Allen, LA

Data Entry, Input loads the trucks made from the previous the day. (Viewpoint)

Calculate drivers’ timesheets for payroll using Fleet Complete and QuickBooks.

Order office supply for the department and assist all vendors.

Complete/process New-Hire applications.

Ensure that every employee received PPE.

Instruct orientations, make sure all employees completed the trainings, and understand the materials.

Keep track of all vehicle registrations/renewals and insurance cards.

Collect D.O.T. paperwork such as logs and maintenance reports.

Issue Purchase Orders numbers.

Collect and log all fuel receipts.

Administrative Assistant II, 05/2009 to 01/2016

Strategic Case Management (Workers Compensation) - Baton Rouge, LA

Proofread correspondences and reports.

Data Entry.

Generate and process all invoices. (Timeslips)

Open/close all new claims, on Excel Spreadsheets.

Process all outgoing mail.

Maintain and update all files.

Send faxes and make copies.

Answer and manage incoming and outgoing calls while recording accurate messages.

Open and properly distributed incoming mail.

Order office supply.

Manage vendors, organization, and upkeep.

Receptionist/Title Clerk Assistant, 04/2005 to 05/2009

Duplessis, Buick GMC – Gonzales, LA

Processed all wholesale title work.

Submit documents to notary.

Prepare documents to be sent to the Department of Motor Vehicle, and banks.

Operate multi-line phones and forward to appropriate department.

EDUCATION

Associates Degree: Business Administration, August 2005

Ascension College – Gonzales, LA

Contact this candidate