Administrative Assistant Office Manager
Resume:
L'TANYA M. KNIGHT
Warner Robins, Georgia, 31088
*****************@*****.***
Experience
Senior Project Administrator- Wood – Warner Robins GA
Full-Time-September 2004 – November-2009-June 2012
June 2012 -Full Time- Sept 2020
40-Hours Weekly
Directly responsible for ensuing compliance with Government contract regulations. Worked with program and project managers to ensure that all contracts were properly executed. Responsible for the proper delineation of contract funds to the correct CLINs. Responsibility included accurately compiling and reporting financial data for project manager's review and use. Responsibilities included entering all project information into an Oracle based project accounting and project tracking control program. Prepared financial sections of proposal in response to government and commercial RFPs. Generated all project invoices and is responsible for issuing invoices to Department of Defense DOD and commercial clients. Reviewed project information within the accounting system on daily bases to ensure compliance with our clients Service Agreements. Reviewed WIP/A/R for accuracy and WIP aging issues with Project Managers, reported any problems to the Office Manager. Worked closely with corporate account payable to tracks the status of the budgets and revenues for the office. Responsibility included the timekeeping and oversight of office financials. Collaborated closely with management team to ensure that project document production schedules are met. Prepared and assisted with the development of presentations to ensure that corporate policies and standards are met. Responsibility included the oversight and review of deliverable administrative documents produced by the office to ensure that they met or exceeded Quality Assurance/Quality Control Policies. Responsibilities includes planning, scanning invoices, and tracking project deliverables by uploading the documents into the electronic document storage/archiving system.
Finance Director – Warner Robins Housing Authority
November-2009 – June 2012
40-Hours Weekly
Managed $10M projects budgets for the City of Warner Robins Housing Authority. Responsible for setting up vendors and approving contractors’ payments. Responsible for the documenting expenditure to ensure compliance with funding requirements. Processed payroll biweekly, payroll taxes and accounts payable. Reviewed bank deposits for rent collections to individual tenant accounts receivables. Prepared all annual operating budgets for each Asset Management Projects. Responsible for providing documentation for annual independent audits. Assisted Fee Accountant in monthly bank reconciliations. Assisted in closing books for monthly financials and monthly drawdown for the Operating Subsidy Fund and Capital Fund Program for HUD. Prepared income statements and Annual Reports. Maintained internal accounting documents. A member of the Human Resource and the Financial Committee. Developed new initiatives to improve policy and procedures for the authority. Performed numerous other duties as assigned by the Housing Authority Director.
Administrative Assistant II - Phoenix Behavioral Health Services, Fort Valley, GA
April 2001-September 2004
40-Hours Weekly
Job duties consist of answering multi-lines telephone and scheduling client for appointments. Assisting the nurses and clients with indigent medications. Screening intakes for client for the different programs offered. Responsible for opening and closing charts and assisting client with filling out application Processing client's payments. Following policies and procedures at the Phoenix Center. Handled customer complaints and implement all problem-solving skills. Responsible for petty cash and financial reports. Data Entry Audits for the Peach County Division. Assisting the physicians with memos and correspondents. Creating monthly report for Clinical Supervisor. Experience in Microsoft Offices 2000NT, Excel, Access, and Appointment books.
Accounts Resource Facilitator - Georgia Children’s' Home, Macon, GA
December 1997 - August -2000
40-Hours Weekly
Created and developed a tracking system for accounts receivable. Worked closed with Human Resources and Budgeting Departments. Prepared all cash reporting, Handled account payable, general ledger and payroll. Coordinated monthly billing for accounts receivable for all services within the state agencies. Worked with marketing and development teams to incorporate data for financial statements. Billed for the USDA Program. Prepared and submitted data for annual report and external audits. Coordinated purchasing for all office supplies. Handled all travel arrangements. Performed personnel administrative duties for the executive director.
Office Manager - Georgia Children's Home, Macon, GA
September 1996 - December 1997
40-Hours Weekly
Trained and supervised staff on policies and procedures. Established office procedures for the first on site Psychology Department. Trained on and instituted the use of the Electronic Data - a Services Programs for Medicaid. Created spreadsheet for private insurance. Developed templates for transcripts. Developed departmental budgets. Prepared and revised budget for financial. Maintained accurate medical records systems for the clients.
Certified Teaching Parent - Georgia Children's Home, Macon, GA
May 1995 - September 1996
40-Hours Weekly
Provided children with day-to-day skills and development training in social, independent living, maintenance and self-government skills needed to perform in society. Responsible for the operation of the budget. Worked directly with different state agencies in determining the individual needs of each child. Handled treatment plans and assessment.
Office Services Administrator - Sealed Air Corporation, Saddle Brook, NJ
February 1990 - Feburay-1995
40-Hours Weekly
Negotiated contract deliveries and service agreements with outside agencies. Prepared and placed purchase orders. Handled accounts payable and outstanding accounts receivable. Worked directly with sales representative in purchasing and maintenance of company vehicles for all outside ales representative.
Purchasing Contract Administrator - Rice Aircraft, Inc. Hauppauge, NY
March 1984 - January 1990
40-Hours Weekly
Negotiated prices and delivery for government contracts. Prepared and processed forms for government contracts. Utilized Federal Aviation Regulation procedures to ensure contract compliance. Negotiated subcontract for the procurement department. Worked directly with manufacturing companies. Provided office support and monthly reporting. High degrees of contact with clients and vendors. Maintained scheduling and purchasing for our customers.
Education:
Cheyney university - Cheyney Pennsylvania
Bachelor Degree in Business Administration: Graduated 1981
Certifications and Non-Professional Licenses:
Project Management Program Basic –
Professional Ethics Training
Quality Assurance Program
Timesheets/Expense Training
Sustainable Plan Training
Professional Affiliations:
FISO-LLP (Friends Investing in Stock Options)
Position Held- Treasurer (01-03), Position: Assistant Secretary (07- 08) Position: Treasurer (08- 09)
Additional Training:
Centrex Projects Oracle-Project Accounting
Outlook Excel- Level
PowerPoint Wide Area Workflow –DOD
GSA IT Solutions Shop GSA Finance-Web Vendor
Image Now BST-Accounting System
Sharepoint
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