Contract Administrator Administration Manager
Resume:
JAMIE WADE 346-***-****
*********.****@*****.***
2021.03.10 Page 1 of 3
SUMMARY
Well-rounded administrative professional with a proven ability to exceed expectations. Consistently able to manage roles with duties extensive of a single traditional position through prioritization, multi-tasking, and implementation of improved processes. Dedicated to guaranteeing internal and external clients receive exceptional support by proactively assessing needs and producing before a request is made.
EXPERIENCE
TRANSAMERICAN POWER PRODUCTS (TAPP)
Process and Resource Developer – Quoting Department 02/2020 – 10/2020 Contract Administrator 04/2019 – 02/2020
Proposal Preparation and Coordination for Steel Pole Projects from receipt of Pre-Qualification or RFQ through Project Award.
Manage department Email for new RFQs, RFIs, Clarifications and assign to the appropriate Contract Administrator.
Review RFQ package including drawings, specifications, etc. to determine Scope of Work and Project requirements.
Manage tasks to acquire necessary components to be included in Technical and Commercial proposals. Assign and follow-up with internal team (Engineering, Technical Estimator, Logistics, Purchasing, Management team) for designated bid-related deliverables.
Review Terms and Conditions for areas to be revised/negotiated and work with Customer to reach a mutually acceptable contract.
Create competitive proposal packages by compiling customer-required documentation and project-specific sales/marketing tools and tactics.
Manage internal/external data resources/tools to enable consistent messaging and branding are utilized. Ensured certifications, Licenses, Insurance, Safety Statistics, Company details, etc. were up to date and sourced additional business and industry certifications to receive competitive advantage when applicable. Update customer portals with current documentation/details. THE CONCIERGE
Independent Contractor 09/2017 – 04/2019
Providing support services on an as-needed basis including Administrative Tasks, Event planning, Document revitalization, Data Manipulation/Analysis, Personal Assisting.
Project Management Administrator for Civil Engineering Firm: Developed a new proposal process including creation and implementation of a new bid template for increased efficiency, accuracy, and ease of understanding.
Start-up Office Manager for a Brazilian Tile company expanding into the US: Independently handled all day-to-day tasks. Responsibilities encompassing responding to sales inquiries, Sales Representative Vetting and Management, Logistics (International and domestic) for tile shipments, Accounts Payable, Marketing, Office Readiness including utilities, IT, Furniture, etc. JAMES FISHER SUBSEA EXCAVATION (formerly KDM Marine; also see Reef Subsea on page 2) Business Development Administration Manager 05/2015-05/2016 and 05/2017-09/2017 Oversee proposal process, Management/Board Reports, and Marketing Services for Mass Flow Subsea Excavation Services.
Proposals: Manage internal review process to compile accurate technical and commercial responses to Client RFQ/Clarifications in accordance with Client specifications. Create winning JAMIE WADE
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proposals that provide cost-effective solutions to the Client while maintaining/exceeding target margins.
Reporting: Provide Forecasting tools to Management/Board for revenue planning and strategic asset planning, including personnel and equipment. Analyze variances/trends from week to week.
Purchasing: Create mutually-beneficial supplier relationships to negotiate preferred pricing
Project close-out analysis: price, cost, utilization, duration, scope, etc.
Marketing Communications: Creation/Editing marketing literature, rebranding to JFSE from KDM
Events – Worldwide Exhibitions/Client Appreciation/Sales Meetings: Responsible for securing prime venue/booth location, registration and travel for attendees, design and brand messaging, catering, entertainment, logistics, etc. Track leads and customer inquiries and ensure follow up. Maintain budget consciousness and measure ROI.
Employment ended due to lay-off.
RAE ENERGY COATING (formerly Offshore Joint Services “OJS”) Proposals Coordinator 05/2014 – 05/2015
Proposal Preparation and Coordination for Field Joint Coating Services Projects from receipt of Pre- Qualification or RFQ through Project Award.
Review RFQ package including drawings, specifications, etc. to determine Scope of Work and Project requirements.
Coordinate with Internal team (BD, QHSE, Research & Development, Operations, Logistics, Purchasing, Finance, Engineering, HR) and External Team (Legal, Vendors) to gather necessary bid input to develop project specific technical and commercial bid packages that win work.
Facilitate cost analysis for price/margin strategy, risk assessment, and competitive analysis.
Respond to client requests for Proposal revisions, Clarifications, and completion of Pre- qualification and Approved Bidder documentation Enter client Purchase Orders into System
(NetSuite) and review for accuracy and compliance with Contract and Proposal
Prepare Bundled Services proposals to incorporate Welding and Inspection Services of sister companies to offer Clients a full package solution.
Employment ended in pre-emptive resignation prior to lay-off. REEF SUBSEA (formerly Rotech Subsea and X-Subsea)
Human Resources and Marketing Manager 08/2012 – 09/2013 Global Sales and Marketing Coordinator 06/2011 – 08/2012 Proposals and Marketing Coordinator 06/2009 – 06/2011
Sales Reports: Pipeline, Forecast, Revenue, Accounts, etc. Developed templates and took responsibility for producing reports to alleviate senior management of reporting duties.
Compilation of ITT/RFQ: proposals, MSAs, technical requirements, clarifications, etc.
Companywide Marketing Budget: Create Budget and Manage costs; consistently reduce expenditures; vendor negotiations saved approximately 12%.
Creation/Updates for marketing initiatives including brochures, technical specification sheets, and press releases. Rebranding after company acquisition.
Events – Tradeshows ( 10/yr) and BD events ( 1/mo): Selection of suitable venues/booth spaces, liaise with sales team for input on specific requirements to showcase appropriate equipment and services for the Client’s needs, budgets/ROI analysis prepare presentations and marketing materials for distribution
Benefits Administration: Health, Dental, Life, ADD, Simple IRA, supplemental policies
Payroll Processing: bi-weekly, semi-monthly, and 1099s; annual payroll audit
Processing new hires and terminations/resignations JAMIE WADE
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Supervisory responsibilities for Reception and Administrative Assistant for HR and Marketing.
Employment ended in resignation due to relocation. GLOBAL INDUSTRIES
Sales and Marketing Coordinator 03/2007 – 12/2008
Events – Tradeshows ( 10/yr), BD Events ( 1/mo), Vessel Christening: contracting space, booth services (AV, electric, etc.), budgets/ROI analysis, catering/menu selection, entertainment, set- up/tear-down, attendee lists and invitations.
Ordering Promotional Items: negotiating with vendors for preferred pricing and payment terms
Editing/Proofreading: brochures, company magazine, website content, etc.
Contact Management: Development and maintenance of business development contact database.
Employment ended due to lay-off.
EDUCATION
UNIVERSITY OF WEST FLORIDA Pensacola, FL
CYPRESS FALLS HIGH SCHOOL Houston, TX
SOFTWARE
EXCEL
WORD
OUTLOOK
POWERPOINT
SALESFORCE.COM
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