Personnel Specialist Administration Manager

Ahmed Ismail Khalil Mohamed

Mobile Number: 012********

Email Address: **************@*****.***

Address: Building #860, El-NAGDA SQUARE, District4, 6 of October City. OBJECTIVE

Seeking a for Good Opportunity in a Multinational Organization Where I Can Find a Challenging Prospective Potential Position to Develop & Utilize my Education & Experience in Human Resources Field. EDUCATION & PROFESSIONAL TRAINING

University: Faculty of Commerce - Ain Shams University, Graduated May 2007 with good grade.

Computerized Accounting Education Certification – AUC 2009 Grade: A

Human Resources Certificate HRCI – New Horizon Center 2015 Grade: A PROFESSIONAL EXPERIENCE

1. HR MANAGER at ARABIAT for Trading & Distribution “Sep 2021 up to date”.

• Build & implement the HR Annual Organization Plans Including All HR Annual Spends like (Payroll, Overtime Calculation, Monthly & Quarterly Sales Commissions, Health & life Insurance, Social Insurance Cost, Facility Benefits Costs, Individual Benefits Costs, and annual Bonus & Profit Sharing).

• Manage all HR financial Reports related to actual Spends vs. budget Objectives on Monthly, Quarterly & Annually Basis to Track our Financial Situations & Making the Required Action Plans Accordingly.

• Build & Upgrade the Company Salary Structure Using Updated Annual Market Salary Survey with Job Master.

• Creating & Updating New Compensation Methodologies for Supportive & After Sales Teams to Improve the Performance Management at all Functions.

• Managing, Preparing & Issuing the Monthly Payroll Process by Calculating the Following Variables (Overtime Hours. Medical Deductions, Reimbursements, Penalties, Absent days, payroll Taxes, Social Insurance Shares, Work Missions, Sales Incentives, Quarter & Annual Bonuses, Financial Rewards, Employees Transactions, Salary Adjustments, Performance Awards, End of Services Termination Reward & Merit Increases).

• Handling all Financial Audits related to Company Salary Structure, Job Matching, Payment Methodologies & Using the Market Salary Surveys.

• Manage & Handle the Bank Relations to Issue (New Bank Accounts, Personal Loans & Resigned Employees Letters).

• Handling the Performance Management by Creating Performance Management System in Cooperation with Department Heads to Define the Company annual goals.

• Tracking the Performance Appraisal Process on Monthly Basis with Each Department Head & Provide the Results to Top Management.

• Using the Performance Management Historical data in Annual Merit Increase process, Retention Plans & Succession Plans.

• Build the Annual Training Plan with all Department Heads for Their Subordinates.

• Executing the Annual Training Plans for both (White & Blue Collars) and finalize the whole Procedures with Related Departments.

• Tracking the ROI of Training Activity in Cooperation with each Department Head to trace the Individual & Departmental Performance.

• Manage the Annual HC Plans with Department Heads and calculate its cost as per Market Survey & get the Required Hiring approvals.

• Manage & Execute the Hiring process along with all Departments Heads to get the Best Calipers in Market.

• Manage, Execute & Issue the required Documents with new employees (Offer Letter, Contract, Signing the Legal

& Governmental Documents, Employment files) & Making the Required Orientation Activity.

• Execute the Exit Interview with resigned employees in order to figure out the resignation reasons to solve it.

• Manage, Control, Align & Review all Employment Transactions in Social Insurance Authority (form 1, 2 & 6) & provide all required Certificates & Printouts from Social Insurance to our Employees when Needed.

• Manage & Control the Monthly Entitlements for all Governmental Authorities & external suppliers such as (Social Insurance Authority, Health & Safety Authority, Payroll Tax Authority, Labor Office, Training Suppliers & Recruitment Suppliers) on Monthly & Annually Basis.

• Manage & Handle all Governmental Audits from Social Insurance, Labor, and Health Authorities.

• Review & Control the Monthly Medical Process by Tracing & Calculating the Monthly Expenses & Provide the Monthly Medical Reports to Top Management.

• Control, Update & Complete the Employment Files for all Employees, Leavers & New Hires. 2. HR MANAGER at GALALA UNIVERSITY” Sep 2020 till Aug 2021”.

• Build & implement the HR Annual Organization Plans Including All HR Annual Spends.

• Manage all financial Reports related to HR Department from operational perspective (social insurance, labor issues, health issues, whole payroll process & medical insurance process).

• Upgrade the University Salary Structure Using Updated Annual Market Salary Survey with Job Master.

• Creating New Compensation Methodologies for whole University staff (Academic & Administrative Teams) to control & improve the university Performance.

• Manage & Issue the Monthly Payroll Process by Calculating the Following Variables (Overtime Hours, Medical Deductions & Reimbursements, Penalties & Absent days, payroll Taxes, Social Insurance Shares, Work Missions, Sales commissions, Salary Adjustments, Performance Awards, Termination Reward & Merit Increases).

• Manage all governmental audits related to HR Operations function.

• Manage the Bank Relations to Issue (New Bank Accounts, Personal Loans & Resigned Employees Letters).

• Manage all Monthly Employment Transactions (New Hires, Resigns, Promotions, and Reallocations, Updating the Employment files) in university files & social insurance files).

• Manage, supervise & updating the all-Personal technical certificates Process on Yearly Basis for all operations staff & forklift licenses for all Warehouses drivers.

• Manage & Track the Attendance Process on Monthly Basis Considering the (vacation days, Local outside missions, sick leaves & absent days).

• Manage the Medical Insurance Process & trace the Personal Consuming and the Monthly Payments to Service Provider, Providing the Results & Reports for Top Management.

• Build the Annual Training Plans with all Department Heads, and then we execute the Training Plans for both

(White & Blue Collars) and related Procedures with Related Departments & Training Providers.

• Track the ROI of Training Activities in Cooperation with each Department Head to trace the Individual & Departmental Performance on Quarterly, Semi Annual & Annual Basis.

• Manage & Define the Required HC with Department Heads and calculate its cost as per Market Survey & get the Required Hiring approval from Top Management & Execute the Hiring process to get the Best Calipers in Market in all functions for WC & BC.

• Create the required HR Policies & Procedures for whole university.

• Creating the Job Analysis & Updating the JDs for all Positions "current & future positions".

• Updating the University Organization Chart, Departmental Charts on monthly Basis & Update its Structure with University Top Management.

• Measure the Monthly & Annual performance & calculate the achieved from University Goals vs. the Plan to obtain the University Growth Statues.

• Create new Performance Assessment Methodologies to achieve the Highest Performance across all University Functions / Departments.

• Handling & Managing the Outing Activity for all Employees & CSR Activity. 3. HR & ADMINISTRATION MANAGER at KRAFT HEINZ “June 2018 till March 2020”.

• Provide, Manage & Improve All Company Facilities & Services (Security, Building Maintenance, Office Supplies, Furniture & Assets Control, Transportation, Meals, And Outdoor Staff Events) To Ensure Smooth Operation and Maintain Satisfaction That Will Support All Departments to Achieve Company Objectives & Goals.

• Influence & Update Company Communications & Relations with Governmental Authorities to accelerate the governmental required issues & needs.

• Update all Company Licenses & Upgrades with our Legal Consultants & General Department with Related Governmental authorities.

• Manage All Zonal & Global Visitors & Auditors Accommodations Requirements (Hotels Booking, Food & Transportation’s Needs).

• Develop, Implement & Control All Related Administrative Policies and Procedures to Ensure Optimum Utilizations.

• Prepare the annual Plan for The Administration Department & Develop performance assessment Procedures to get the Best Performance to improve the whole Administration Process.

• Review, Analyze and Submit Suggestions in All Administrative Related Activities to Maximize Productivity, Improve Quality & Minimize Expenditure as An Initiative for Cost Control & Reduction Programs.

• Working on Employment Training, Coaching & Qualifying Assessments for Second Level in Admin department.

• Handle out the Board Meetings, Extraordinary General Assembly & Ordinary General Assembly with Legal team.

• Manage, Handle & Control all Administrative External Suppliers “Security, Catering, Shuttle Buses, Cleaning, Best Control, Uniforms & Laundry” to Achieve the High Quality & Best Price.

• Manage & Handle All Governmental Audits Which Related to Manufacturing, Labor, Social Insurance & Administrative Audits.

• Manage & Handling all Monthly Employment Transactions (New Hires, Resigns, Promotions, Reallocations, Updating the Employment files).

• Manage Supervise & Updating the all-Personal Health Certificates Process on Yearly Basis for all Manufacturing Employees & Forklift Licenses for all Warehouses Staff.

• Manage & track the Attendance Process on Monthly Basis Considering the (vacation days, Local outside missions, sick leaves, absent days, Top Management Travel).

• Manage the Medical Insurance Process (Internal Service) & trace the Personal & Family Consuming & the Monthly Payments to Suppliers & Providing the Required Reports for Top Management & Zonal Heads as per Kraft Heinz internal Medical Policies.

• Manage & Execute the Monthly Transactions at Social Insurance Office (form 1 & form 6) & manage the Annual Salaries Upgrading (form 2 – Jan every year) & providing all Required Print out Documents for Kraft Heinz Staff.

• Manage & Provide the Monthly Variables in Payroll Process (overtime calculation, penalty, absence, sales commission calculation, quarterly bonuses, annual bonuses, profit shares calculations, New Bank Accounts, Vacation Balance Reimbursement & Personal Loans).

• Manage, Handle & Control the External Labor Process “3rd Party Labor” with Labor Suppliers & Company Management to Achieve the Company Goals.

4. HR DEPUTY MANAGER at KRAFT HEINZ (Jan 2009 till May 2018). A- Compensation & Benefits and HR Budgeting.

• Build & implement the HR Annual Organization Plans Including All HR Annual Spends like (Payroll, Overtime Calculation, Monthly & Quarterly Sales Commissions, Health & life Insurance, Social Insurance Cost, Facility Benefits Costs, Individual Benefits Costs, and annual Bonus & Profit Sharing).

• Handle & manage all HR Local & Global financial Reports related to actual Spends vs. budget Objectives for Top.

• Management & Zonal Authority on Monthly, Quarterly & Annually Basis to Track our Financial Situations & Making the Required Action Plans Accordingly.

• Build & Upgrade the Company Salary Structure Using Updated Annual Market Salary Survey with Job Master & Hay Group.

• Creating & Updating New Compensation Methodologies for Commercial & Operation Teams to Improve the Performance Management at all Functions.

• Managing, Preparing & Issuing the Monthly Payroll Process by Calculating the Following Variables (Overtime Hours.

• Medical Deductions & Reimbursements, Penalties & Absent days, payroll Taxes, Social Insurance Shares, Work Missions, Sales Incentives, Quarter & Annual Bonuses, Financial Rewards, Employees Transactions, Salary Adjustments, Performance Awards, End of Services Termination Reward & Merit Increases).

• Handling all Foreign Financial Audits related to Company Salary Structure, Job Matching, Payment Methodologies

& Using the Market Salary Surveys in MI Process.

• Manage & Handle the Bank Relations to Issue (New Bank Accounts, Personal Loans & Resigned Employees Letters).

B- Performance Management Function.

• Handling the Performance Management by Creating Performance Appraisal Process in Cooperation with Department Heads to Define the Company annual goals & objectives.

• Tracking the Performance Appraisal Process on Quarterly Basis with Each Department Head & Provide the Results to Top Management to take the necessary actions.

• Using the Performance Management Historical data in Annual Merit Increase process, Retention Plans & Succession Plans.

C- Training Function.

• Build the Annual Training Plan with all Department Heads for Their Employees.

• Executing the Annual Training Plans for both (White & Blue Collars) and its Procedures with Related Departments.

• Tracking the ROI of Training Activity in Cooperation with each Department Head to trace the Individual & Departmental Performance on Quarterly Basis.

D- Talent Acquisition Function.

• Manage the Annual HC Plans with Department Heads and calculate its cost as per Market Survey & get the Required Hiring approvals from Top Management & Zonal Authority.

• Manage & Execute the Hiring process along with all Departments Heads to get the Best Calipers in Market.

• Manage, Execute & Issue the required Documents with new employees (Offer Letter, Contracting, Signing the Legal & Governmental Documents, Employment files) & Making the Required Orientation Activity.

• Execute the Exit Interview with resigned employees in order to figure out the resignation reasons to solve it. E- Personnel Function.

• Manage, Control, Align & Review all Employment Transactions in Social Insurance Authority (form 1, 2 & 6) & provide all required Certificates & Printouts from Social Insurance to our Employees when Needed.

• Manage & Control the Monthly Entitlements for all Governmental Authorities such as (Social Insurance Authority, Health & Safety Authority, Payroll Tax Authority & Labor Office) on Monthly & Annually Basis.

• Manage & Handle all Governmental Audits from Social Insurance, Labor, and Health Authorities.

• Review & Control the Monthly Medical Process by Tracing & Calculating the Monthly Consuming & Provide the Monthly Medical Reports to HR Manager & Zonal Authority.

• Control, Update & Complete the Employment Files for all Employees, Leavers & New Hires.

• Matching & aligning all company positions & salaries with social Insurance positions & salaries.

• Handling & Controlling the External Labor Process with Finance Team & Suppliers. 5. SR. PERSONNEL SPECIALIST at CIAK EGYPT (Jan 2008 till Dec 2008).

• Handling & Dealing with Social Insurance & Labor Office Audits & Follow Ups with Them All Legal Labor Issues.

• Preparing, Issuing and Booking All Transactions & Forms (1, 2 & 6) at Related Social Insurance Office.

• Assisting in The Training Plan by Issuing & Controlling the Training Activities for All employees by Coordinating with IMC Office & Governmental Training Office.

• Assisting in The Recruitment Plan for All Blue Collars hiring process & Junior Employees.

• Handling & Controlling the Monthly Performance Evaluations for Commercial Sector.

• Controlling & Reviewing the Medical Claims, Refunds & Service Quality on Monthly Basis. 6. PERSONNEL SPECIALIST at CIAK EGYPT (Jan 2006 till Dec 2007).

• Handling & Completing All Employment Files (New Hires, Promotions & Leavers).

• Calculating the Monthly Payroll Factors (Overtime, Attendance, Penalty, Rewards, New Hires & Leavers)

• Handling the Monthly Attendance, Missions, Sick Leaves, Replacement Days & Vacation Days for All Employees.

• Prepare the Monthly & Annually Governmental Payment for Social Insurance, Health & Labor Office.

• Dealing & Handling All Monthly Transactions with Social Insurance Office & Labor Office.

• Issuing the Monthly Medical Claims, Refunds for Both (Employees & Medical Providers). 7. FINANCE TRAINEE at CIAK EGYPT (Feb 2002 till Dec 2005)

• Entering Our Client’s Financial Data & Making Reports About Financial Situations of Our Customers.

• Handling All Movements, Cash Flow in Stock and All Debit & Credit Balances at All Customers. PROFESSIONAL & TECHNICAL TRAINING

Business Communication Skills Leadership Skills & Business Techniques Recruitment & Hiring Skills Dealing & Negotiation Skills Problem solving & decision-making Skills Compensation & Benefits Advanced Solutions PERSONAL SKILLS

Good Working with team & individual Effective Communication & Presentation skills Perfect command in Management & Leadership skills Strategic Planner English Language skill Business Problem Solver & Decision Maker PERSONAL INFORMATIONS

Date of Birth: Sep, 21st, 1981

Military Status: Exempted

Gender: Male

Marital status: Married

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