Administrative Assistant

MISS. KALINASHO MENETHE SHALULILE

P.O.BOX *****

WINDHOEK

NAMIBIA

Mobile: +264-*********

E-mail: ***********@*****.*** or *************@*****.*** Bachelor in Public Management (SBS) qualification to be completed in 2023/24 Higher Certificate in Public Sector Management

Diploma in Office Management

Certificate in Public Relations

Certificate in Marketing

A+ Certificate A+ Certified ((COMPTIA International) English Excellent

Afrikaans: Good

• Office administration, logistics and management

• Basic project and programme administration/ coordination

• Protocol and high level of diplomacy

• Good analytical and skills

• Computer literate in Microsoft Windows (Word, Excel, PowerPoint, Outlook & Internet)

• Good interpersonal, communication, organisational and presentation skills

• Quick learner capable of adapting to new environments and be productive within a short period of time.

• Able to work under pressure.

• Delivering work at speed.

• Attentiveness to detail.

• Versatile in administrative duties and tasks

PROFESSIONAL EXPERIENCE

1. POSITION: 1 July 2016 up to date- Registration officer –NAMIBIA MARITIME & FISHERIES INSTITUTE (NAMFI)

Responsibilities:

• Providing a school collection and transmission service for forms and papers

• Affecting the student record, and an assessment collection and return service, as required

• Management of attendance registers, and contacting students who are not in attendance, in line with Institute regulations responsible for liaising with admission

• Guidance for potential registrants and keep it updated.

• Provide reports on the number of applications and number of registrants and Communicate effectively with the shoe skipper. Networking and the promotions of good practice within the fishing sector. 2021-23

2020-21

2017-2020

2014-2015

2006-2007

Languages

SKILLS

STRENGTH

TERTIARY EDUCATION

2. POSITION: 2010 –30 May 2016 ASSISTANT TO THE UITED NATIONS RESIDENT REPRESENTATIVE Responsibilities:

Maintaining discretion and confidentially in relations with the UN Country team.

Providing a bridge for smooth communication between the Resident office and internal departments and demonstrating leadership to maintain credibility, trust and support with other UN agencies.

Prepares correspondence, directives, and circulars on behalf of RR/RC for his/her signature and making follow- up when required

Maintains and manages an electronic calendar of daily internal and external meetings for the RR and DRR.

Coordinates the preparation of background, conference or meeting briefing papers for RR and DRR by concerned UNDP Units.

Manages and facilitates RR/RC and DRR missions, travel and representation schedules. Formats reports and other documents

Plans,coordinators and ensures the Resident Representative’s schedule is followed and respected, by providing

“gatekeeper “and “gateway “role, creating win-wine situation for direct access to the Resident Representative office.

Coordinates information flow in the office, follow up on circulation files.

Responsible for ensuring entry visas/work permit for all official visitors (Consultants)

Follows up on deadlines, actions taken and coordination of collection and submission of the reports to RR/RC. Screens all incoming calls and correspondence and consigning to RR and DRR.

Support the Communications Assistant in developing content for and management of UNDP Namibia Country Office website

Provides general support and facilitation to the work of the RR and DR and performs any other duties may require.

3. POSITION: 2008-2009 REGISTRY ASSOCIATE (UNDP) United Nations Development Programme Responsibilities:

• Prepare Certificate of Ownership form is also required to be completed by all diplomatic number plates holders when travelling across the borders this also entails completion of a form to be stamped by MFA (Ministry of Foreign Affairs) also to be requested with a Note verbal.

• Focal person for UNDP regarding the issuance of entry Visas and Visas extensions

• Liaise with shipping and clearance agents for the clearance and transportation of items from the airport or shipping port of official shipments for the CO (Country office) as well as assist CO staff members with their personnel effects.

• Receiving of drive request from CO staff to attend meeting/Workshop away from the UN-House premises and assigns drivers for the task and notify requestors.

• Maintain the CO stationary stock, ensure adequate inventory of stationary supply by regular monitoring and distribution of stationary items.

• Replenish stationery items to avoid out of stock situation, consult finance for update of expenditure on the particular budget line.

• Answering telephones, route and screen calls

• Handling of incoming mail

• Updating internal telephone directory Respond to inquiries from the public 4. December 2002-2004-: OFFSHORE DEVELOPMENT COMPANY (Ministry of Trade & Industry) POSITION: OFFICE ASSISTANT

Responsibilities:

• Screen, greet and log in all office visitors

• Answer incoming calls to main number; transfer necessary calls to appropriate employees

• Sort incoming mail, sign for shipments, stamp mail; prepare shipments

• Collecting and distributing parcels and faxes

• Serve as copier support person

• Maintain company telephone roster

• Create/revise PowerPoint presentations

• Maintain security access badges and various keys

• Secretarial projects as assigned

• General administrative duties including ordering and maintain office supplier REFERENCES:

1. Ms. Albertina Nampala- Maswahu

Former Executive assistance to the United Nations Population Fund (UNFPA)

+264********* (****************@*****.*** )

2. Ms. Lavinia Shikongo

International Consultant on health and former UNDP Assistant Resident Representative, tell: +264*********

(*********@*****.***)

3. Ms. Namene Aipinge, Head of Finance, USAID. Tel: 061 273718 4. Mr. Hendrik Jossop,

Administrative Associate, United Nations Development Programme, 061-*******, +264*********

(*******.******@****.*** )

5. Mr. Tobias Nambala,

Former Deputy Director, Namibia Maritime & Fisheries Institute, +264*********, +264*********

(********@*****.***)

6. Mr. Titus Kotokeni Shikongo

Deputy Director, Ministry of International Relations & Cooperation (Protocol)

+264********* (kotonamibia8@gmail)

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