Accounting Manager Accounts Payable

Experienced, talented purchasing and assistant accounting manager with extensive experience overseeing daily activities of internal accounting department as well as ensuring accurate financial reporting (monthly, quarterly, and year end close). Demonstrated ability to successfully manage both financial and logistical aspects of accounts, ranging from collection of outstanding accounts receivable to international shipping of luxury goods. Self-motivated professional with excellent problem solving, analytical and communication skills. Known for building high value relationships with coworkers, management, and clients.

Daily oversight of accounting department

Financial reporting experience

Working knowledge of industry, inventory, and supply trends

Order processing and inventory management

Supplier relationship management

Management of departmental budgets

International and domestic shipping

PROFESSIONAL EXPERIENCE

DCW Casing, Mount Vernon, NY October 2020 – Current

Staff Accountant

Supervise accounts payable specialist for payable entries which include: accounts payable trade, expense reports, and operating entries

Prepare monthly financial statements and supporting schedules for submission to the parent entity

Manage the monthly close process, including inventory, billing and sales, accounts receivable, accounts payable, and treasury processes.

Review monthly account reconciliations

Review daily sales, open order, inventory and cash positions

Produce weekly inventory reports to the VP of Sales

Overseeing financial bookkeeping and verifying payroll, tax information, monthly balance sheets, and billing

Preparing financial analysis and reports

Assisting with preparing and monitoring budgets

Maintaining and reconciling cash sheet on a daily basis

Contributing to the development of new accounting system, program, and procedures

Monitor daily cash for timely payment processing and cash flow

Enter and maintain vendor payment schedules on a weekly basis

Reconcile checks/wires/ach on a daily basis

Created the company’s safety manual based on current policies and protocols

Improved efficiency by automating and moving forward time consuming elements of the monthly close. Monthly close has decreased from 7 to 4 business days

Mitsubishi Imaging, Rye, NY February 2020 – September 2020

Assistant Finance Manager

Review and post check runs, post accounts payable offsets, and write offs

Process wire transfers in banking system and communicate with vendors for wire payments

Monitor accounts payable aging for timely payments

Review and audit accounts receivable postings prepared by Assistant Manager of Credit

Prepare daily postings when necessary, acted as backup credit hold release

Assist with sales tax preparation and compiles specified data for income tax returns

Assist with monthly close process including posting various recurring entries and various account schedules

Maintain prepaid schedule and prepare month-end general ledger account detail schedules

Prepare various monthly reports relating to recorded expenses

Assist with other projects in the accounting department such as audit schedules and various other assignments

Set up new vendor cards and collect 1099/W9 forms

Facet Barcelona, White Plains, NY November 2018 – December 2019

Purchasing/Accounting Manager

Manage and oversee the daily operations of the accounting department

Create financial reports and monthly statements to ensure accurate and timely monthly, quarterly and year end close

Assist the Controller in the daily banking requirements

Responsible for accounts payable/receivable, cash receipts, general ledger, payroll and utilities, treasury, budgeting, trust account statement reconciliations, check runs, fixed asset activity, and debt activity

Help manage payroll workload to meet operational requirements

Ensure all payroll information and records are maintained

Monitor industry trends, company inventory, assess suppliers’ capabilities

Process orders, invoicing, and apply payments to old invoices

Build sustainable, positive relationships with suppliers and consumers

Manage supplier relations and negotiating contracts, prices, and timelines

Maintain the supplier database, purchase records, and related documentation

Manage the maintenance of office and manufacturing equipment

Prepare and process requisitions and purchase orders for supplies and equipment

Prepare reports regarding market conditions and merchandise costs

Control and manage purchasing department budgets, prepare cost estimates

Develop and implement purchasing instructions, policies, and procedures

Analyze market and delivery systems in order to assess present and future material availability

Coordinate domestic/international shipping delivery services via UPS/Fed Ex for timely delivery of jewelry goods

Custom Vault, Bethel, CT January 2014 – November 2018

AR/AP/Billing Specialist

Supervise accounts receivable staff in posting cash receipts and performing day end reconciliation

Manage six members of the accounts receivable staff on a daily basis

Set up new vendor information, confirm vendor requirements are met, and all vendors are paid in a timely manner

Match invoices to checks, obtain all signatures for checks and distribute checks accordingly

Perform month end AP reconciliations

Responsible for ensuring the accounts receivable sub-ledger reconciles to the general ledger in support of the month end closing process

Process Purchase Orders and payments on a daily basis

Handle all special billing situations, including group reservations and conventions

Review and approve all accounts receivable batches as well as maintain accurate aging reports

Contribute information to strategic plans such as identifying system inefficiencies and improving customer service standards

Interact with clients to process invoices and facilitate payments while resolving any conflicts

Monitor cash balance, approve expense reports, set up check runs, and wire transfers for accuracy and timely input

Audit ledgers to ensure they contain correct information, such as billing addresses and invoice numbers

Arthur J Gallagher, White Plains, NY January 2013 – January 2014

Financial Controls Associate

Followed up with unapplied/unidentified cash

Maintained tracking reports for aging’s of items including direct bill cash, agency bill cash, and bad debt

Generated monthly statements while documenting list of customer exceptions

Tracked backup for payments to ensure correct application

Communicated with teams in different branches to resolve problems swiftly and efficiently

Created activities in the agency management system EPIC to address and solve billing issues

Ambadi Indian Restaurant, White Plains, NY August 2009 – August 2017

General Manager

Managed weekly inventory and vendor relations to allow for timely and cost-effective purchasing

Utilized interpersonal skills to maintain the integrity of restaurant

Distributed assignments each day based on daily workflow, which improved employee teamwork and morale

Maintained adequate knowledge regarding the relation with retail sales and service operations

Maintained responsibility for recruiting and training the newly appointed personnel

EDUCATION

The University of Scranton, Scranton, PA May 2008

Bachelor of Science in Business, Finance

COMPUTER SKILLS

Navision/MS Dynamics, EPIC, Excel, Word, and PowerPoint

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