Legal Secretary Administrative Assistant
Resume:
LINDA S. ROCHE
Houston, Texas 77024
***********@*****.***
Skill Summary:
Accounting, Accounts Payable & Receivable Legal Documents Office Management E-filing State & Federal
Desktop Publishing Medical Records Summarization
Computer Programs:
PC and MAC
Windows 7-10
MS Office 365 – MSWord, Excel,
Power Point, Outlook
Adobe Acrobat Pro
QuickBooks Online and Desktop with Payroll
Legal billing programs – Timeslips, Juris, Tabs
Access, Word Perfect 6.0-8.0, Amicus,
GroupWise, Visio, Aldus Freehand, PageMaker
Self Employed Certified Signing Agent, Texas Notary Public 2016 to Present Lexitas Legal, Timios, Inc., 123 Notary, Houston Notary Signing, SnapDocs, National Notary Administered oaths and witnessed signing of loan closing documents, providing translation of the closing documents, processed final settlement, and refinancing to customers. Established and maintained business relationships with legal service companies, title companies, real estate companies, and loan institutions.
Receptionist and Database Manager for non-profit organization. Maintained non-profit financial and constituent database Abila for over 4,000 members. Maintained off-site file storage and retention policy. Bookkeeper, Milestone Countertops LLC, Houston July 2016 – September 2019 Using QuickBooks, entered all financial transactions, posting debits and credits, reconciling three bank accounts, deposited checks electronically and manually and ran weekly payroll. Ran Accounts Payable and Accounts Receivable daily including generating job invoices. Produced reports for supervisors and managers, such as balance sheets, accounts receivable reports, income statements, and totals by account.
Communicated with clients regarding overdue bills or invoice discrepancies. Legal Assistant, Robert Half Legal October 2015 – April 2016 Generated legal documents for civil litigation and insurance defense matters. E-filed in State & Federal Courts.
Prepared discovery responses, exhibits, and summary medical records for trial and deposition notebooks. Created and proofread complex legal documents from written drafts and dictation using MS Word, converting to PDF, and filed documents in electronic system and hard files. Input attorney time and submitted to accounting or processed in same database; ran proformas and final billing.
Maintained dockets and calendars, scheduled appointments and meetings reserving conference rooms. Administrative Assistant, Resource Staffing, Commercial Real Estate June 2014 – November 2014 Conducted research and presented information on compliance related issues obtaining codes, ordinances, and tax and zoning maps for department.
Ordered zoning verification letters and prepared Certificates of Appropriateness applications to the Historic Preservation Department.
Summarized documents and briefed Compliance Division Director on prominent issues or conflicts. assisted with the filing of plats.
Maintained Director’s calendar and tickler files and scheduled meetings and conference calls. Assisted with Director’s weekly, monthly and quarterly reports. Processed department accounting, monthly expense reports, fee agreements, and entered new vendors in R- PAY.
2
Legal Secretary, Howard Cordray, Houston November 2013 – March 2014 Commercial Real Estate firm with an in-house title department. Prepared, edited, and red-lined Purchase and Sale Agreements, Contracts for Unimproved and Improved Property, and Commercial Lease Agreements.
Indexed and built real estate closing binders.
Proofread all documents for accuracy and completeness. Maintained client filing.
Assisted in preparation of pleadings and all phases of discovery. E-filed documents in State courts.
Input attorney time in Tabs and prepared monthly billing. Assisted in the preparation of bankruptcy schedules. Administrative Assistant, Edward B. Schulz & Co., Houston May 2010 – November 2013 Accounts Payable, Accounts Receivable for Commercial Real Estate Appraisal firm. Prepared, edited, and finalized appraisal reports, turning into PDF with legal signatures, and responsible for uploading reports to various bank and other financial institution websites. Printed and bound final reports for submission to client banks and prepared for and ensured successful shipping of reports by Fed Ex or courier.
Maintained assets inventory including case files and retention and storage of same. Physically maintained all office equipment such as computers, printers, and copiers, including lease and purchase documents. Processed incoming mail and managed client requests as necessary. Communicated with clients regarding changes to reviewed appraisal reports and delivery methods. Purchased office supplies, cleaned kitchen, bought groceries, made coffee, planned, and facilitated company and client meetings.
Right of Way LPA Coordinator, TxDOT, Houston, Texas June 2006 – April 2008 Administered and monitored Federal Highway Administration and Texas Department of Transportation Right of Way regulations, policies, and procedures in the acquisition of right of way land, businesses, residences, and private property for the expansion and building of State of Texas highways, roads, bridges, local bike trails, and beautification projects.
Legal Secretary and Office Manager, Applied Materials through Ajilon Staffing 1994 – 1996 Applied Materials Legal Department and Engineering Department Legal Secretary, Keith Taniguchi, Family Law, Austin September 1993 – November 1994 Legal Office Manager, Barnes & Associates Law Firm, Austin March 1991 – September 1993 Primarily homemaker, Santa Barbara, CA 1983 – 1991 Contract assignments with law firms, Santa Barbara School District, Alert Holdings Facilities Manager, AP Manager, Field Newspaper Syndicate, Irvine, CA 1979 – 1983 Education:
Center for Paralegal Studies, Houston
Sawyer College of Business, California, Legal Secretary and Business Professional Certifications University of California at Santa Barbara, Power Computer User Certificate Desktop Publishing Orange Coast College, California, Early Childhood Education Administration and Teaching Certificate Accomplishments and Awards:
Saved two hiker members’ lives through quick thinking and action, remaining calm and caring – received financial donations as well as published letters of gratitude. Published 133-page maintenance and overhaul manual for gunnery assembly on LAVs used in Saudi Arabian war. I received Award of Excellence from Delco Electronics for identifying technical inaccuracies in the overhaul manual which would have had disastrous results in the desert. Santa Barbara, California. Designed and had published a combination billing and word processing program in a relational database for independent attorneys using FileMaker Pro in Austin, Texas.
Contact this candidate