Subhana Habees

Document Controller

Contact number : 055-******* & 050-*******

Email : adq9ba@r.postjobfree.com, adq9ba@r.postjobfree.com Career Highlights

• Excellent communication skills, both verbal and written, oriented with strong organizational and time management skills.

• computer skills, including proficiency with all MS Office applications, Ms-Office, Ms-DOS, EDMS, Aconex, Windows 98, Windows XP to 11, NIX Computer Languages C, C++, COBOL, Oracle, Java, Visual Basic & Visual FoxPro, MsWord, Ms-Excel, Front Page

& Power point, Oracle, Ms-Outlook, and knowledge in Educational Management Software.

PROFESSIONAL EXPERIENCE:

Document Controller

• Perform quality control checks to ensure compliant documentation according defined processes

• Accurately and constantly maintain the metadata of project documents in accordance to Project specifications

• Manage, process, classify and track all Project official documentation (includes engineering/technical, correspondence, project management - commercial, legal) generated / received between the PROJECT and other organizations for storage in the Document Management System

• Distribute documentation to the project team in a timely and accurate manner.

• Maintain accurate file structure for all project documentation, manage and comply with COMPANY Document Control processes, procedures, and specifications to ensure accurate records of all Project official documentation generated by the COMPANY, the CONTRACTOR or its vendors

• Expedite and track status of all documents reviewed internally by the Project.

• Coordinating Supplier and Contractor compliance with PROJECT procedures in the management of project documents, their metadata, and transfer. September 2013 –June 2019

Parsons, Abu Dhabi, UAE

Document Controller

Projects Involved:

• Etihad Rails Abu Dhabi

• Parsons Headquarters Project Abu Dhabi

• Health point Abu Dhabi

Responsibilities:

• Manages the combined data source where project engineering data is stored and maintained ensuring data is consistently, accurately and globally entered and extracted for use by the project team and handover to client.

• Responsibilities include control of all project correspondence in accordance with corporate procedure, setting-up and maintenance of active filing system, apart from other secretarial routines.

• Provided support for document controls and worked with contract documents.

• Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions.

• Scanned, filed and transmitted various documents and adhered to digital filing procedures.

• Evaluated current document processes, suggested methods for change and implemented successful improvements.

• Monitored due dates and deadlines and worked to submit all documents on time or early.

• Established and managed document distribution matrix and document control register.

• Carefully reviewed all documents and reports for completeness and accuracy.

• Created project control documentation to support needs of important projects.

• Transmitted documents, organized revisions and tracked changes.

• Completed, configured, and revised engineering change orders.

• Prepared documents for projects in accordance with project manager, team or client specifications.

• Compared incoming data against quality, integrity and accuracy expectations, identified faults and affected timely remedies.

• Prepared digital files, physical documents and work requests in compliance with company guidelines.

• Managed file archival and information retrievals.

• Uploaded documents to EDMS and tracking documents

• Completed transmittal logs and stored in files for specified durations.

• Managed technical documentation flow of engineering, project management and construction activities.

• Understands the client and internal project requirements for data collection, reporting and handover

• Coordinates with the project disciplines to resolve any data inconsistencies, errors or mapping issues

• Runs queries and/or reports as required to support project execution and handover.

March 2004 – July 2012

AECOM Middle East, Abu Dhabi, UAE

Project Secretary / Document Controller

Projects Involved:

• Etihad Towers Project, Abu Dhabi

• Jumeirah Beach Residence Site Wide Infrastructure & Road works - Dubai

• Jumeirah Beach Residence-The Marina Bridge No.1, Dubai

• Dubai Healthcare City – Roads and Infrastructure, Dubai Responsibilities:

• Update and maintain the document control data

• Coordinate with Engineering Disciplines to verify information, answer questions, and resolve problems regarding Engineering Technical Documents

• Assist the Project Manager in establishing a Project Distribution Matrix

• Coordinate with the Administrator and the Project Management Team

• Perform monthly audits of Engineering Technical Documents

• Update document control procedures as required

• Archive Engineering Technical Documents in accordance with corporate procedures

• Receiving & submitting documents, Preparing letters and transmittals.

• Managing Documents as per the Company’s requirements.

• Establish Document Control and Electronic Data Management System like creating and maintaining own database access.

• Checking design drawings properly before issuing to Clients (Title Blocks, Clouded Revisions, Printing to PDF)

• Coordinate meetings within the company enable to meet submission deadlines and regarding document issues

• Responsible to Update/Encode and Maintain all necessary registers and document files

• Updating of comments/response received from Client, Sub-Contracts and Certifying Agency

• Receive/issue/log incoming and outgoing communication, letters, important emails, faxed official communication, transmittal notices and ensure proper distribution.

• Maintain a comprehensive log of all submittals and other site documentation in an organized and user-friendly manner to facilitate with retrieval documentation.

• Mostly coordinate with Senior Discipline Managers for what task they have to do most/urgent that needs immediate action.

• Drafting and typing General Correspondence and reporting Directly to Project Director/Manager

October 2003 to February 2004

Clifton Coney Stevens Project Consultant, Dubai UAE Secretary

Duties and Responsibilities:

• Receiving, registering and distributing incoming documents.

• Scanning and hyperlink the project document.

• Co-ordination with site staff regarding the open correspondence.

• All routine office works including filing.

April 2003 to November 2003

R. NEELAKANTAN & CO. (CHARTERED ACCOUNTANTS) India Secretary cum Accounts Assistant

Duties and Responsibilities:

• Prepare and maintain receive/issue/log incoming and outgoing reports and documents.

Personal Details:

Educational Qualification : PGDCA, Bachelor of Science Visa Status : Residence Visa

Driving License : Valid UAE Licenses

Date of Birth : 05/05/1977

Marital Status : Married

Sex : Female

About My Self:

• I am used to work a fully automated atmosphere

• I am dedicated and hard working

• I am well versed in Civil engineering technology and can adept new environment

• Quick learner, Punctual, Sincere, Performance oriented

• Like to work in a Challenging atmosphere

COUNTRIES OF ASSIGNMENT

United Arab Emirates, India

LANGUAGES

English, Malayalam, Hindi, Urdu (can speak)

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