Accounting Clerk Data Entry

JUDITH J. BUJAKI

**** ****** ***., ********, ** *6322 / Phone: 219/838-1656 Cell: 219/616-7603 / ********@*****.***

ACCOUNTING PROFESSIONAL, PROBLEM SOLVER, TEAM PLAYER, ABILITY TO INTERACT WITH ALL LEVELS OF MANAGEMENT USING EXTENSIVE EXPERIENCE TO PROVIDE ACCOUNTING EXPERTISE IN THE BANKING, CONSTRUCTION, DISTRIBUTION, EDUCATION, GOVERNMENT, MARKETING, PROPERTY MANAGEMENT, NOT-FOR-PROFIT, RESTAURANT AND WEALTH MANAGEMENT INDUSTRIES IN THE AREAS OF INTERNAL AUDIT, ACCOUNTS PAYABLE, ACCOUNTS RECEIVABLE, BANK RECONCILIATIONS, BILLING, JOURNAL ENTRIES. PAYROLL, COLLECTIONS AND OTHER ACCOUNTING DUTIES.

EDUCATION

Purdue University, Hammond, IN

Bachelor of Science in Management: Concentration in Accounting

PROFESSIONAL EXPERIENCE

Accountant, Weston and Associates, Highland, IN (10/21-5/22)

· Monthly Bank Reconciliations for approximately 15-20 clients using Thompson Reuters Accounting Software

· Entered Clients transactions from client’s check register or bank statement, journal entries and Client Transmittals

· Totaled Biweekly Client Payroll Sheets

· Prepared report by Client indicating last Bank Reconciliation date, review and resolution of General Ledger for any

reclass and suspense items

Payroll Specialist, Midwestern Electric, Accountemps, East Chicago, IN (5/21-9/21)

· Weekly payroll for 85 union electricians and 20 nonunion employees in East Chicago and Indianapolis Offices:

Time sheet and timecard collection and review for propriety to include proper project allocation and hours worked, entry into payroll system requiring entry of correct payrate, jurisdiction, regular and overtime hours and payrate, etc

· Remitted Federal and State Taxes, Garnishments and Child Support via EFT or checks mailed

· Reviewed new hire packets for completeness, (employee information, identity documents, Federal. State and Local

Tax forms, Direct Deposit forms)

· Entered new employee information into payroll system designating union/nonunion position, payrate, taxes, etc.

· Processed Direct Deposit to employee accounts

· Entered hours worked by employee and project into spreadsheet to support journal entries for Utility and

Depreciation cost allocation per project and then entered the journal entries that could be as long as 100+ items·

· Entered vendor invoices and processed for payment, mailed venrdor checks

· Reviewed Accounts Receivable Report for over 90-day transactions and contacted customers requesting payment · Entered projects using project card information from estimators making sure to use correct project type and codes

· Followed up with estimators and supervisors for any missing information regarding projects and payroll issues

· Reviewed General Ledger for Vendor Costs to prepare Annual Cost Report by Vendors by year

Systems Liaison, Defense Finance and Accounting Services, (DFAS), Indianapolis, IN (3/18-2/20)

· Disbursing-Systems Liaison LIM (Leaders in Motion) Designation, two year program to develop management skills

· 9.2019 Cash Holding Authority Project for 80 Air Force bases approximately $63 Million entailed constant customer service contact with DDOs to secure the CHA Letter for the base indicating operating funds for a 6 month period.

Disbursing Director commented that this was the first time the project was completed prior to the due date.

· Created list of most frequent errors during the CHA project which were the basis for a power point presentation to

assist the DDOs in increasing their efficiency in preparation of the semi-annual CHA

· Prepared and distributed Quarterly, Monthly, Weekly and Daily Controls Testing Schedule per responsible party to

employees and their supervisors to meet controls test due dates for audit readiness thus preventing audit findings

· Six month rotation in IT Audit Support (ITAS), performing Quarterly Quality Reviews, eventually to

perform Quarterly Audit Reviews. Prepared of Notice of Findings Report for Access Controls for period 2012-2018

· Effective communication with Controls Testers and ITAS team members to resolve exceptions

· As a Systems Liaison, tested FISCAM (Federal Information System Controls Audit Manual) Controls, provided

documentation per Internal and External Audit Requests, attended Audit Walkthroughs with External Auditors

(Williams Adley) since 1/19

JUDITH J. BUJAKI

3943 Jewett Ave., Highland, IN 46322 / Phone: 219/838-1656 Cell: 219/616-7603 / ********@*****.***

Fiscal Manager, CAPriCORN Grant, Chicago Community Trust, Accountemps, Chicago, IL (5/17-2/18)

· Audited invoices submitted by 17 subcontractors to insure compliance with $8 Million CAPriCORN grant requirements

· Prepared and submit quarterly consolidated invoice to PCORI,17 subcontractors, $1,582,000 in vendor invoices and

$124,000 in CCT reimbursement invoices to date

· Interacted with subcontractor invoicing personnel for exception resolution

· Prepared necessary journal entry reclassifications to support quarterly consolidated invoice to PCORI

· Monitored PCORI for payment status of invoices

· Prepared check requests for 17 subcontractor payments

· Assisted subcontractors with budget modifications

Accountant/Bookkeeper, Blue Prairie Group, LLC, Accountemps Chicago, IL (3/17-4-17)

· Accounting for wealth management firm using Quickbooks

· Reviewed Bank activity and post payments and charges daily

· Prepared and distribute Cash Flow Projector Report for 6 week period, A/P and A/R Summary and Sales by

Customer Detail weekly to partners for review

· Prepared general journal entries, cut checks and execute ACH payments

· Biweekly wealth management payouts on client payments received

· Biweekly employee expense reimbursements through payroll

· Biweekly employee payroll review for propriety

· Semi-monthly Guaranteed Payments to Partners along with HSA and 401k contributions to Selectaccount

and Transamerica respectively

· Reviewed client agreements in Salesforce software for billable attributes: In Arrears, In Advance, Frequency, Fee

Adjustment, Fee Adjustment Date and Travel; populate data fields to reflect agreements

· Monthly Bank Reconciliation

· Quarterly billing Institutional Retirement, Institutional Investment and Wealth Management clients

· Special projects as assigned for instance: Review Partners HSA contributions for propriety and make necessary

adjustments to reflect correct semimonthly contributions, contact Selectaccount with adjustments and follow through

to insure changes have been processed, review Client payments with “Unknown Client Payment”, determine what

client paid, post the payment and notify advisor of the correction

Bookkeeper, Institute for Clinical Social Work, Chicago, IL (3/14-2/17)

· Accounting for 2 entities, ICSW and JPC using Quickbooks

· Generated invoices, posted tuition payments for 100-150 Master and PhD students for Spring and Fall Semester

· Annual Financial Audit, Monthly Bank Reconciliations, Cut checks for financial aid, instructor payments, etc.

1099 and 1098t preparation and mailing using Quickbooks and Laser Link

· Semi-monthly ADP Payroll for seven employees

Staff Accountant, Accounting Principals, Public Building Commission, Chicago, IL (05/13-12/13)

· A/P for Chicago Public Schools Project, approximately $200M to renovate approximately 100 schools

· Preparation and delivery of vendor invoices for Chicago Public Schools Project

· Interface with Project Managers and Project Accountants to ensure correct project and g/l coding of invoices

· Entered invoices and cut checks for Project using Sage Software

· Organized Project to avoid unrecorded invoices; Project Closeout using CW auditing wire transfer logs

Accounting Clerk, Accountemps, Flat Out Crazy Restaurant Group Corp. Office, Chicago, IL (06/12-01/13)

· Entered invoices into MAS 90 System weekly from Store Packets for Flat Top Grill and Stir Crazy Restaurants,

(36 Stores, approximately 600+ invoices in total with 99% accuracy), reviewed Accounts Payable Report

· Matched paid invoices to approximately 150-200 check copies weekly to facilitate Controller review and approval,

(larger vendors had 50-100 invoices per check copy)

· Audited Accounts Payable outstanding and paid invoice files weekly for propriety

· Verified Vendor Statements monthly to assure invoices properly recorded in MAS 90 to avoid unrecorded liabilities

· Filed 2011 paid files to make room for 2013 paid files

· Filed 2011 and 2012 Store Packets in labeled boxes for efficient retrieval of information

Financial Analyst, Housing Authority of Cook County, Chicago, IL (03/10-01/12)

· Reduced over 90 Day Balances on A/P Aging by approximately 50%, or $125K

· Processed invoices daily for an A/P Aging of approximately $500K for 20 locations

· Bank Statement Reconciliation of Operating Account; increased process efficiency with automation

· Identified and corrected $100K error in Bank Reconciliation (duplicate entry)

· Received invoices downtown, distributed to Assistant Asset Managers for review and approval

· Verified all required documentation in order prior to invoice payment

· Confirmed purchase orders were not exceeded prior to invoice payment

· Cut checks for Capital Funds Expenditures Utility Disbursement checks monthly for eligible clients

· Recorded check runs in Check Register; transmitted Positive Pay to bank

JUDITH J. BUJAKI

3943 Jewett Ave., Highland, IN 46322 / Phone: 219/838-1656 Cell: 219/616-7603 / ********@*****.***

Senior Fiscal Accountant, Workforce Development Services, Gary, IN (07/04-06/09)

· Processed payroll and payables accounting for 70% of $5M budget; ADP Payroll Biweekly for

80 employees, up to 700 employees for 3 month summer youth program

· Assisted grant applicators in obtaining $240K in-kind-funds

· Performed Bank Statement Reconciliation; Audited Contractor Cost Reimbursement Invoices

· Prepared and reviewed Purchase Orders for vendor invoices for four center locations

· Maintained Fundware data entry of purchase orders through check cutting process per CFO

· Worked closely with Director of Child Care Resource and Referral, Director of Finance and CFO to gather

necessary supporting documentation for the monthly billing

· Audited supporting documentation for propriety prior to incorporating information into the monthly invoice

· Prepared monthly invoices for Childcare Resource and Referral Program: monthly wages, mileage and expense

reports and supplies to facilitate reimbursement from Indiana Child Care Resource and Referral Agency

· Utilized various software applications: ADP Payroll, Excel and Word to assemble and analyze report information

Controller, Charles Gluth and Son Roofing, Inc. Gary, IN (11/03-03/04) (Temporary)

· Maintained general ledger, journal entries, and monthly closing

· Filed taxes: Federal, State and County Withholding, Unemployment, Sales and Use and Fuel

· Prepared draws on line of credit, interface with loan officer

· Secured Sub-Contractor Licenses in various cities and to

Property Accountant, Westfield Shoppingtown Southlake, Hobart, IN (04/02-05/03)

· Maintained $16M Accounts Receivable Portfolio, 99.75% collection rate, 150+ tenant base

· Posted Cash Receipts with 99% accuracy rate for 15,000 billable items

· Billed Specialty Leasing tenants (term 1 year or less) manually

· Cultivated tenant relationships to assure timely rent payment; Tenant issue resolution

· Liaison with Corporate Project Controller, General Ledger and Revenue Accountant

· Provided legal counsel with financial information to support collection procedures

· Interfaced with all levels of Management: Regional Vice-President and General Managers

· Coordinated special projects: audited leases for insurance, taxes and retro-billing CAM charges

Business Analyst, Intercontinental Industries, Inc., Merrillville, IN (01/01-02/02)

· Supervised Administrative Assistant

· Supported rapid growth for two companies: Cash Management, A/R, A/P and Collections

· Analyzed general ledger accounts, prepared journal entries using Quickbooks

· Secured Credit Card Merchant Account that did not require Principal’s guarantee

· Assisted Principal in securing $100K line of credit

Accounting Supervisor, Corporate Office Systems, Inc., Chicago, IL (09/97-11/00)

· Maintained Accounts Payable System for $15M Herman Miller Office Furniture Distributor

· Compiled “Borrowing Base Advance” Reports: $1M Receivables based line of Credit

· Collected “Assigned” Accounts Receivable with 90% success rate

· Enforced strict cash management to facilitate move (from Cabrini Green) to larger offices (to Greektown)

· Established trade credit and set up new vendor accounts

· Supervised staff of three interns and accounting clerk

SOFTWARE SKILLS Thompson Reuters Accounting Software Sage Accounting Software, Citadon, CPI, MAS 90, ADP Payroll, Fundware, QuickBooks, CTI, Crystal, Alchemy, Contract Accounting, Emphasys, Team Design, Salesforce and Microsoft Office (Excel, Word and Outlook), ADS, CDS, DDS, IPAC WIZARD

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