Document Controller Control
Resume:
VIJAYAPRAKASH.S
India
Mobile +** – 918-***-****
+91 - 977-***-****
Email ID – *************@*****.***
Synopsis
Meticulous & highly accomplished professional of 20 years extended experience as Admin/ Document Controller this has provided me with a very strong board base of Good communication. I am very adaptable and can adjust to new ideas and types of work.
During my career I have been responsible for the execution of various outstanding projects, I am a believer in working to objectives and good forward planning of my work.
Work Experience in Qatar: 10 years
Work Experience in Qatar: 10 years
Stream Industrial & Engineering W.L.L. Doha-Qatar
Head Office
Position –Sr. Document Controller-Operations
Period - January 2019 to May 2021
Manages All Project documents (internal & external)
Checks compliance and quality of documents
Maintain/Update document logs from all Project parties
Distributes documents to relevant project.
Liaises with Site Document Controllers/Client / Contractor / Subcontractor.
Provide overdue pending document reports to follow-up with Client / Contractors.
Coordinate with the Document Control Lead to develop the Project templates and Project Delivery Platform.
Establish and maintain communications to ensure accurate and timely flow of information.
Provide full admin support to the team.
Prepare Reports on the progress of documents for Management. Stream Industrial & Engineering W.L.L. Doha-Qatar
Project Name - Msheireb Downtown Doha Project - Phase 1B (Qatar) Main Contractor - Consolidated Contractors Company (CCC) & Teyseer Contracting Co.JV MEP Subcontractor- Stream Industrial & Engineering Position –Admin/ Sr. Document Controller
Period - January 2018 to Dec 2018
Maintain document control processes and procedures & Document Management System.
Manage all flows of documents either in electronic form or on paper support.
Ensure Document Management accordingly to established procedures or standards.
Maintain and manage electronic and hard copy documents as required.
Ensuring the use of standardized forms and templates.
Set-up Projects folders and facilitate Project communication process.
Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally.
Ensure control and coordination of projects documentation and data.
Submitting Project Documents to Main contractor.
Maintaining Documentation logs for all incoming and outgoing records.
Documents collecting from Main Contractor and distributed it properly for all departments.
Issuing all Drawings as per site requirements.
Control of all documentation entering, registering, numbering, filing and distribution to all project documents are correctly logged and dispatched to all relevant members of project.
Ensure all drawings/documentation are correctly identified, distributed and filed/stored.
Prepare out going letters to Main contractor.
Receive & Distribute incoming documents and prepare log.
Prepare Transmittals for – Drawings, Method statements, Material submittals, Sample submittals, Pre- qualifications, As- Built drawings, O&M Manuals etc.
File all hard copies soft copies as per ISO standard.
Manage archival activities and databases for controlled documents to ensure they are easily tracked and accessed.
Review documents before processing ensuring the consistency with the document control system and format Guidelines.
ETA Star Engineering & Contracting W.L.L. Doha-Qatar Project Name - Msheireb Downtown Doha Project - Phase 1B (Qatar) Main Contractor - Carillion Qatar Building Company JV MEP Subcontractor- ETA Star Engineering & Contracting. Position – Admin/Sr. Document Controller
Period - November 2016 to November 2017 ( 1 Year)
Duties and Responsibilities
Maintain and follow document control processes and procedures.
Maintain and follow Document Management System.
Manage all flows of documents either in electronic form or on paper support.
Ensure Document Management accordingly to established procedures or standards.
Maintain and manage electronic and hard copy documents as required.
Ensuring the use of standardized forms and templates.
Set-up Projects folders and facilitate Project communication process.
Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally.
Ensure control and coordination of projects documentation and data.
Ensure all drawings/documentation are correctly identified, distributed and filed/stored.
General document control activities such as photocopying, scanning, documents numbering, formats, issuance, review, dispatch, recording and archiving.
Analysis of suppliers documents compliance with Project standards regarding numbering and all others aspect related to document quality.
Assistance in the preparation collation and issue of reports and registers as may be required.
Monitor technical documents review and approval in accordance with agreed schedule.
Monitoring of documentation progress in cooperation with the project planner.
Preparation of Filing system in compliance with Companies’ ISO procedures, soft and hard copies.
Maintaining & Updating Logs.
Produce internal and external (Clients and Suppliers) over-due reports.
Prepare Transmittals for – Drawings, As Built Drawings, Method statements, Material submittals, Testing & Commissioning Documents.
Manage archival activities and databases for controlled documents to ensure they are easily tracked and accessed.
Review documents before processing ensuring the consistency with the document control system and format Guidelines.
Carry out document control day to day activities including uploading/downloading, archiving/filing, copying, scanning, receiving, dispatching and printing of incoming & outgoing project documents as required.
Assisted the engineers and project managers with related documents of the project. Project Name - National College of Engineering – Qatar University (Qatar) Main Contractor - Al Darwish Engineering W.L.L
MEP Subcontractor- ETA Star Engineering & Contracting. Position – Document Controller cum Admin
Period - Jan 2016 to October 2016 (10 Months)
Duties and Responsibilities
Submitting Project Documents to Main contractor.
Maintaining Documentation logs for all incoming and outgoing records.
Documents collecting from Main Contractor and distributed it properly for all departments.
Issuing all Drawings as per site requirements.
Control of all documentation entering, registering, numbering, filing and distribution to all project documents are correctly logged and dispatched to all relevant members of project.
Ensure proper storage of documents in both electronic and hard copy formats.
Keep on maintaining of all documents as per document control matrix.
Submitting all Invoices to Main Contractor for LC & CDC Payment.
Carry out document control day to day activities including uploading/downloading, archiving/filing, copying, scanning, receiving, dispatching and printing of incoming & outgoing project documents as required.
Updating project documents in X-pedeon (document management system).
Handling all types of Engineering Drawings, Issuing with Transmittals, Maintenance of Log Sheet & updating revision of drawings, Technical bid documents.
Maintaining the co-ordination between Main Contractors& Subcontractors for Documentation related issues.
Performed routine administrative duties.
Control & handle site petty cash in the assigned area for the various office administration purpose.
Monitoring all office staffs and to ensure the proper administration and maintenance of the daily functioning of the office.
Project Name - Lusail Multipurpose Hall – Stadium Project (Qatar) Main Contractor - Consolidated Contractors Company (CCC) MEP Subcontractor- ETA Star Engineering & Contracting. Position – Document Controller cum Admin
Period - April 2013 to Dec 2015 (2 Years& 8 Months) Duties and Responsibilities
Maintain document control processes and procedures & Document Management System.
Manage all flows of documents either in electronic form or on paper support.
Ensure Document Management accordingly to established procedures or standards.
Maintain and manage electronic and hard copy documents as required.
Ensuring the use of standardized forms and templates.
Set-up Projects folders and facilitate Project communication process.
Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally.
Ensure control and coordination of projects documentation and data.
Ensure all drawings/documentation are correctly identified, distributed and filed/stored.
Prepare out going letters to Main contractor.
Receive & Distribute incoming documents and prepare log.
Prepare Transmittals for – Drawings, Method statements, Material submittals, Sample submittals, Pre- qualifications, As- Built drawings, O&M Manuals etc.
File all hard copies soft copies as per ISO standard.
Manage archival activities and databases for controlled documents to ensure they are easily tracked and accessed.
Review documents before processing ensuring the consistency with the document control system and format Guidelines.
Performed routine administrative duties.
Control & handle site petty cash in the assigned area for the various office administration purpose.
Monitoring all office staffs and to ensure the proper administration and maintenance of the daily functioning of the office.
Effective Coordination between HR and various other departments. Project Name - Barwa Commercial Avenue (Qatar)
Main Contractor - Hochtief Solutions Middle East Qatar W.L.L MEP Subcontractor- ETA Star Engineering & Contracting. Position – Document Controller
Period - May 2010 to March 2013 (2 Years & 10 Months) Duties and Responsibilities
Documents control as per Company’s Regulations.
Distribution of all documents in related to Departments as per Distribution Guide.
Prepare outgoing letters to Main contractor.
Receive & Distribute incoming documents and prepare log.
Submitting all Material Submittals to Main Contractor.
Maintaining & Updating Material Logs.
Prepare Transmittals for – Drawings, As Built Drawings, Method statements, Material submittals, Testing & Commissioning Documents.
File all hard copies soft copies as per ISO standard.
Maintaining Variation, Correspondence, Transmittals & all in & out Documents Logs.
Maintaining all the record with correct serial in files.
Submitting all Invoices to Main Contractor for LC & CDC Payment.
All Documents update in Xpedeon for records.
Maintain and manage electronic and hard copy documents as required.
Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally.
Analysis of suppliers documents compliance with Project standards regarding numbering and all others aspect related to document quality.
Assistance in the preparation collation and issue of reports and registers as may be required.
Monitor technical documents review and approval in accordance with agreed schedule.
Monitoring of documentation progress in cooperation with the project planner.
Preparation of Filing system in compliance with Companies’ ISO procedures, soft and hard copies.
Maintaining & Updating Logs.
Produce internal and external (Clients and Suppliers) over-due reports.
Set-up Projects folders and facilitate Project communication process. Work Experience in India: 8 years
Organization: Air Tel Telecommunication, India
Designation: Customer Service Executive
Period: (July 2005 – April 2010) -5 years
Organization: BPL Mobile Services, India
Designation: Customer Service Executive
Period: (June 2002 – June 2005) -3 years
Duties and Responsibilities
Managing incoming calls and customer service inquiries.
Generating sales leads that develop into new customers.
Identifying and assessing customers’ needs to achieve satisfaction.
Manage large amounts of incoming calls.
Generate sales leads.
Build sustainable relationships and trust with customer accounts through open and interactive communication.
Provide accurate, valid and complete information by using the right methods/tools.
Handle customer complaints, provide appropriate solutions and alternatives within the time limit IT Expertise & Training:-
Diploma in Computer Application.
. Eplass - Electronic Drawing Management System.
X pedeon - Electronic Document Management System.
Construct ware - Electronic Document Management System. Skills Summary:-
Knowledge in Secretarial & Administration Works.
Communicative Talent.
Knowledge in Coordination& Documentation (MEP Services).
Reporting Skills.
Managing Processes Skills.
Analyzing Information Skills.
Problem Solving Skills.
Professionalism.
Electronic Document Control Management Skills to streamline work flow process and archiving. Academic Qualification:-
B. A (Economics)
Personal Details:-
Name : Vijaya Prakash.S
Date of Birth : 20th April 1980
Nationality : Indian
Languages known : English, Tamil, Malayalam & Hindi Gender : Male
Marital status : Married
Passport Details : Indian Passport No: R 2437305, Valid till: 01.05.2027 Permanent Address : House No 160 A, Marayoor Post, Idukki District, Kerala, India. PIN- 685 620 Declaration:-
I do hereby declare that all information made above is true and complete according to the best of my knowledge and belief.
(VIJAYA PRAKASH.S)
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