Office Manager
Resume:
ROXANNE ALVAREZ
Fontana, CA ***** 909-***-**** ********@*****.***
PROFESSIONAL SUMMARY
Devoted and detail-oriented School Office Manager with experience as a Human Resources Specialist and Buyer II with over 20 years' experience in the education excelling in team building, multitasking and meeting goals to accomplish program initiatives. I have a clear understanding of education systems, development and recruitment procedures. I am accustomed to analyzing the needs and developing long-term solutions to meet personnel objectives. I am motivated to learn, grow and excel in the workplace. SKILLS
• Personnel Recruitment
• Communication
• Cultural awareness
• Collaboration
• Multitasking abilities
• Goal Setter
• Strategic Planning
• Budgeting
• Administrative support
• Office management
• Vendor relations
• Purchasing expertise
WORK HISTORY
School Office Manager, 02/2021 to Present
Cabrillo Elementary, Upland Unified School District – Upland, CA
• Under general supervision of the Principal, provides varied and responsible secretarial and clerical support services to relieve the Principal of administrative and clerical detail at a school; organizes office activities and coordinates the flow of communications for the Principal; assures smooth and efficient office operations and to do related duties as required.
• Related duties include, but are not limited to:
• Relieve the Principal of clerical and routine administrative detail.
• Make appointments and arrange group meetings and the use of facilities.
• Perform bookkeeping procedures related to budgeting.
• Prepare, maintain and process financial records related to the assignment.
• Maintain a variety of records, timesheets, lists, and files, including confidential materials.
• Responsible for the accuracy of reports to the principal.
• Composes routine correspondence independently or from brief verbal or written instructions. Human Resources Specialist Management - (Out of Class Temporary Assignment), 02/2020 to 01/2021, District Office, Upland Unified School District – Upland, CA
• Under the direction of Superintendent and Cabinet members, perform a variety of specialized and complex activities involved in the recruitment, screening, testing, hiring, processing, classification, and compensation of personnel; serve as a technical resource to employees, administrators, applicants and the public regarding personnel functions; prepare, develop, coordinate, administer, analyze, score and interpret pre-employment tests for employees.
• Duties of this position normally require access to confidential information used to contribute significantly to the development of management positions concerning employer/employee relations.
• Perform a variety of specialized and complex activities involved in the recruitment, screening, testing, hiring, processing, classification, and compensation of personnel.
• Prepare, process, and evaluate a variety of personnel forms including Board reports.
• Resolve personnel-related issues and concerns in a proper and timely manner.
• Serve as a technical resource to personnel, applicants, and the public regarding personnel functions.
• Respond to inquiries and provide detailed and technical information.
• Follow Education Code, Bargaining Unit Regulations and related standards, timelines, requirements, laws, codes, regulations, policies, practices, and procedures.
• Confer with administrators to identify vacancies and discuss timelines and requirements for planning and conducting recruitments.
• Prepare and distribute job vacancy through announcements via Edjoin; place advertisements in various publications; prepare recruitment bulletins.
• Serve in a confidential manner related to personnel records. Buyer II, Intermittently from 11/2019 to 02/2020
Upland Unified School District – Upland, CA
• Under general supervision of the Assistant Superintendent Business or designee, perform specialized and technical duties in the ordering of needed materials, supplies, and equipment in assigned categories, prepare and develop bid specifications for bids and perform related duties as required.
• Provide work direction and guidance to procurement purchasing department staff.
• Distribute work to appropriate staff; Issue purchase orders; secure prices by telephone and correspondence; determine the best source.
• Meet with vendors to view demonstrations of products, evaluate and advise companies of district's acceptance of their products; observe equipment demonstrations in the field as needed.
• Prepare and received formal bids in assigned categories, including but not limited to bids and.
• Assist in the stock replenishment and inventory of central warehouse.
• Maintain standard lists of supplies for assigned categories, calculating totals in submitting.
• Obtain up-to-date prices, detailed specifications, and shipping and delivery information. Work with school sites and departments to assist with purchasing needs and training of the financial system. School Office Manager, 08/2013 to 11/2019
Sierra Vista Elementary, Upland Unified School District – Upland, CA
• Under general supervision of the Principal, provides varied and responsible secretarial and clerical support services to relieve the Principal of administrative and clerical detail at a school; organizes office activities and coordinates the flow of communications for the Principal; assures smooth and efficient office operations and to do related duties as required.
• Related duties include, but are not limited to:.
• Relieve the Principal of clerical and routine administrative detail.
• Make appointments and arrange group meetings and the use of facilities.
• Perform bookkeeping procedures related to budgeting.
• Prepare, maintain and process financial records related to the assignment.
• Maintain a variety of records, timesheets, lists, and files, including confidential materials.
• Responsible for the accuracy of reports to the principal.
• Composes routine correspondence independently or from brief verbal or written instructions. Clerical Assistant I, 01/2010 to 08/2013
Sierra Vista Elementary, Upland Unified School District – Upland, CA
• Under general supervision of the principal or designee, perform general clerical work of average difficulty involving the following of standardized procedures; operate computers, typewriter, and other office equipment; interact with the public, pupils, and staff; and perform related duties as required.
• Associated responsibilities include, but are not limited to.
• Performed various clerical work, including typing, proofreading, filing, checking, and recording information.
• Answered the telephone, assisted the public at the counter, provided information on routine, procedural, or directional questions.
• Assisted and covered for health clerk and clerical staff.
• Operated standard office equipment.
• Maintained student records; received and sent cum folders.
• Maintained confidentiality of information.
• Performed related duties as assigned.
School Office Manager, 08/2007 to 06/2008
Gladstone Elementary, Bonita Unified School District – San Dimas, California
• 40 Hours/Week (Temporary assignment, one fiscal year) Under the direction of the Principal, function as the Office Manager for the designated department, perform complex and independent secretarial duties relating to the assigned department; plan, organize and coordinate department activities to relieve the administrator of administrative tasks and to anticipate specific needs related to the assigned department.
• Related duties include, but are not limited to:.
• Served as Office Manager for the designated department; planned, organized, and coordinated activities and performed clerical details for Assistant Superintendent/Senior Director(s).
• Managed the office by providing work direction and distribution of workload.
• Independently developed announcements; recommended distribution of announcements; and maintained records pertinent to assigned department.
• Maintained annual calendar of mandated items for Board agendas and prepare drafts of such items for the appropriate Board meetings.
• Served as a resource to callers by telephone and in-person and provide information or direct the public to appropriate personnel; provided technical information concerning policies and procedures according to established guidelines.
Secretary I, 08/2005 to 08/2007
Human Resources, Bonita Unified School District – San Dimas, California
• 40 Hours/Week Under supervision, perform varied secretarial and clerical work functions; take and transcribe dictation using a microcomputer and application software, and do other related work as required.
• Associated duties include, but are not limited to:.
• Served as a secretary, taking and transcribing dictation and notes regarding varied correspondence, memoranda, reports, or other related materials.
• Reviewed records, reports, and data for accuracy, completeness, and compliance with predetermined and standardized procedures.
• Posted and maintained budget and financial records for related programs; compiled data for budget preparation and analysis.
• Assisted office visitors by making telephone inquiries, by answering questions about routine policies, regulations, and operational procedures, or by referring those making inquiries to appropriate offices. Library Technician, 08/2003 to 06/2005
Upland Junior High School, Upland Unified School District – Upland, CA
• Under the direction of the Principal, to perform a variety of duties to maintain a school library; assist teachers, aides, and students in locating and utilizing reading materials, books, textbooks, and other library resources; and to do related duties as required.
• Provided assistance and instruction to students in locating and utilizing resources.
• Supervised students in the library; maintained discipline in the library and reinforce library skills.
• Assisted teachers and aides in identifying and locating appropriate library materials; checked out and delivered library materials; provided orientation to students on the use of the library.
• Organize and schedule library activities; recruit, train, and provide work direction to parent volunteers/student library aides as needed.
EDUCATION
Central State University Online Bachelors Program: Business Administration Current student since 03/2020 – 19 units
Associate of Arts: Human Resource Management, 06/2012 University of Phoenix - Tempe, AZ
High School Diploma: Upland High School - Upland, CA 1997
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