Executive Assistant Personal

D. PRABAKARAN

Place : From Vashi, Navi Mumbai-*00703, Maharashtra, India.

Mobile: +91-982*******

Email: **********.****@*****.***

Marital Status: Married

Sex: Male

Date of Birth: 05th May, 1967

PROFILE

Sincere and diligent professional with an experience of 15+years as Executive Assistant reporting to top Management.

Currently working as Executive Assistant to CMD (Manager Role) with M/s. Mazda Colours Limited, Mumbai. (Manufacturers of Phthalocyanine Pigments and leading exporters).

Demonstrated capabilities in completing the work on time and effective coordination.

Strengths in providing the necessary assistance valuable support from time to time to the Management.

Working in tandem as a team member and believe in collaborative team work.

Having good etiquette and willing to work under pressure.

CORE COMPETENCIES

Handling Administration Performing multi-task activities.

Taking self- initiatives Carrying out work with full responsibilities

Administrative management Coordination with senior Govt. officials/other delegates

EDUCATIONAL QUALIFICATION

SSLC (10th Std.)

TN Education Board

67% (I Class) Passing year 1982

HSC (12th Std.)

TN Education Board [Commerce]

71% (I Class) Passing year 1984

BACHELOR DEGREE – BBA

Madurai Kamaraj University TN [Administration and Allied subjects]

51% (II class) Passing year 1987

TECHNICAL SKILLS

SHORTHAND COURSE

Passed Intermediate Stage (TN Government)

TYPETWRITING COURSE

Passed Higher Stage (TN Government)

COMPUTER SKILLS

MS Word, Excel, PowerPoint, Outlook, Schedulers, E-Mails, Internet Browsing and basic computer operations.

OFFICE AUOTOMATION

Short-term course/diploma in office automation.

PROFESSIONAL EXPERIENCE

M/s. MAZDA COLOURS LIMITED (Mumbai, Maharashtra)

Period: 1998 to 2004 & from 2005 till date

Designation: Manager – Chairman’s Office (Executive Assistant / Secretarial Role)

Reporting to: Chairman & Managing Director.

Secretarial duties

Acting as the first point of contact for Chairman’s Office for external and internal stakeholders.

Calendar management. Fixing and following up appointment & schedule of the Chairman’s meetings.

Screening of the phone calls of the Chairman and giving proper information / diverting to the right personnel.

Doing self-correspondences of the Chairman’s day-to-day official routines. Preparing minutes of the meetings and circulating it to the concerned personnel.

Travel arrangements including flight ticket booking, visa processing, hotel booking, car booking of the Chairman and family members and senior company officials. Hosting foreign clients and other delegates on their visits to India.

Doing proper search for air tickets and hotel bookings through miles to get the free tickets / rooms as far as possible.

Assisting for passport renewals & application for new passport.

Negotiating with hotels, car rental agencies to get the best discounted rates.

Screening, prioritizing the documents and put forward the useful info to the Management.

Keeping track record of the credit cards, club membership of the Chairman and family members and periodically updating the same.

Maintaining and keeping track of the social invitations of the Chairman & family and giving RSVPs and taking RSVPs for the functions arranged by our Chairman.

Arranging forex, overseas insurance, driving license, foreign simcards for the Chairman and family members.

Outside meeting arrangements like conference room booking and arranging V.C in coordination with technical teams.

Maintaining overall database (real time basis) of the Chairman’s official and social contacts and give the correct input/info from time to time.

Doing good assistance for foreign trip sight-seeing activities, identifying the right resource.

Coordination with Factory in-charge and other top company’s personnel from time to time.

Administrative duties

Renewal of the contract in time like Air-condition, Tata Sky and other official & household services.

Overseeing the utility bills like electricity, telephone, and mobile bills & scheduling payment on time to avoid uninterrupted services.

Helicopter booking including approvals & government permission for the same.

New car booking and coordination for its registration with vendor/RTO.

Co-ordination with various vendors for the office renovation and related activities.

Consulate’s activities

Guiding the visa seekers for their successful visa processing.

Co-ordination with the Embassy top officials – including Ambassador of the country.

Receiving dignitaries and give logistical and administrative support.

Providing annual report of our Consulate activities in Mumbai.

Airport pass renewals in coordination with BCAS and Mantralaya officials.

F& B / Event Management activities

Doing restaurant booking for the Chairman and official overseas visitors.

Done the all-round activities for the family 2 major weddings of the Chairman’s family.

PREVIOUS WORK EXPERIENCE

M/s. THE SUPREME INDUSTRIES LIMITED (Chennai, TN)

Period: December 1991 - April 1998

Designation: Secretary-cum-Sales Assistant

Reporting to the Regional Manager – South.

Overall assisting in Sales & Marketing activities.

Preparation of tender activities.

Follow-up for payment with clients, distributors.

Coordination with factory and head office personnel.

M/s. KEVIN POWER SYSTEMS (Madurai TN)

Period: January 1988 – November 1991

Designation: Stenographer

Reporting to Manager

Duties includes stenography, typewriting, filing, attending to customer calls and general office routines.

Overall performing duties and carrying out all responsibilities to the utmost satisfaction of the Management and its core team.

Contact this candidate