Administrative Assistant Resources Administrator

OBJECTIVE

To employ my knowledge and experience with the intention of securing a professional career with opportunity for challenges and career advancement, while gaining knowledge of new skills and expertise.

Extensive knowledge of Excel, Microsoft Word, Outlook, and QuickBooks.

Proven ability to establish report with customers and coworkers.

Able to absorb new concepts and adapting to highly demanding situations.

Self-motivated, able to work well with others as well as independently.

Produce quality work even when under extreme time pressure and deadlines.

Bilingual: Spanish

PROFESSIONAL EXPERIENCE

Enteq Upstream USA, LLC October 2021 – Present

Staff Accountant

• Payroll processing, ensure all-time records for all employees are accurate

• Enter vendor invoices and prepare monthly cash flow report to prepare for check runs

• Weekly cash/bank reconciliations

• Prepare monthly reports as needed, such as AR aging, AP aging, Etc.

• Issue purchase orders to vendors, set up new vendors in the system

• Process and pay Sales Tax returns

• Inside sales, issue quotes and sales orders to customers

• Human resources administrator

• Assist with international shipping, commercial invoices, and packing slips

• Credit Card reconciliations

• Prior month accruals (Property tax, Bonus, Prepaid, Insurance)

• Administrative and clerical support

GEDA USA, LLC

Accounting Specialist October 2018 – October 2021

Reconcile account balances: Accounts Payable, Accounts Receivable, and Cash accounts.

Project accountant for Service/Rental jobs. Invoicing monthly, completing payment applications,

Parts sales included creating sales orders, purchase orders, packing slips, and invoicing once complete.

Prepare purchase order documents from vendors and suppliers.

Receive material and associated bills in Quickbooks to match open purchase orders.

Identify and assess customers’ needs to achieve satisfaction.

Accounts Receivable, worked on collections weekly. Ran report in QB then created a spreadsheet. called and emailed customers.

Assist with month-end closing process.

Prepare the necessary financial reports: Cash Flow, Income Statement, Cash Disbursement, and Summary of Receivables/Payables.

Reconcile notes payables for all company vehicles and loans.

Assist in reconciling company credit cards.

Cash posting and balancing.

Booking journal entries.

Cut checks as needed for vendors and for customer refunds.

Resolve reconciliation discrepancies in a timely manner.

Prepare and enter payroll related entries into the general ledger.

Prepare daily bank deposits and remotely deposit checks through our bank's Web-based portal.

Prepare monthly balance sheet reconciliation on assigned general ledger accounts, and balance discrepancies.

Prepare and post monthly journal entries.

Prepare financial package including balance sheet.

Assist Human Resources Department

Greet customers, addressing their inquiries and needs, face to face and by phone.

ProSource Staffing

Recruiter Administrative Assistant June 2015 – October 2018

Worked independently with limited supervision. Performed general clerical duties that include but not limited to photocopying, faxing, mail distribution, and filling. Implemented and improved procedures in the office. Used Microsoft Word and Excel daily. Greeted guests.

Answered phones and routed them to the appropriate department. Proficient in QuickBooks, entered and modified accounts when needed.

Conducted phone interviews, screened resumes, coordinated interview schedules. Handled confidential information including I-9 Verification as well as handling new hire applications and conducting background checks and drug screens.

Contact applicants to inform them of employment possibilities, consideration, and selection. Aligned job candidate profiles with staffing objectives. As well as successfully meet the calendar year hiring goal for the company.

Balfour

Administrative Assistant/Bookkeeping Clerk Jan 2013 – June 2015

Provided administrative and clerical support which includes opening, sorting, and distributing mail to various professionals in the office. As well as answered phones and directed calls to the correct employee and department.

Kept a systematic filing system for the accounting department and maintained an orderly filing system for accounting.

Worked with spreadsheets, sales and purchase ledgers and journals.

Consistently demonstrated talent for quickly learning new tasks and completing assignments ahead of schedule while maintaining a high degree of accuracy.

Performed all AR/AP, bank reconciliations, and credit cards statements monthly, and updated bank transactions daily.

EDUCATION

San Jacinto College – AA Accounting

Expected Graduation Year – 2022

La Porte High School, Houston, Texas

Graduated, High School Diploma – June 2013

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