NONIE NIKIYA ARCIA

Concord, CA *****

925-***-**** - adq4q8@r.postjobfree.com

Professional Summary

Administrative Assistant Specialist with strong background in law and Pharmaceutical. Handles clerical tasks with high efficiency and minimal oversight. Proficient in managing files, supplies and billing support. Detail-oriented specialist with background coordinating scheduling and record-keeping. Efficient typing and transcription skills.

Skills

Expert in Microsoft Office, Word, Excel, and PowerPoint

Client communications

Transcription of legal and medical correspondence

Bookkeeping

Typing speed 70 WPM/10- key

Mail processing

File and records maintenance

Office administration

File and database management

Accountant/Materials Handler

Work History

02/2005 to Current

LEGAL SECRETARY/LEGAL ASSISTANT/EXECUTIVE ASSISTANT

Robert Half and Associates – Oakland, CA

File maintenance for physical and electronic records and Library updates.

Prepare documents for client meetings Index and assemble organizational binders.

Schedule appointments and meetings Track and keep record of representation and fee agreements.

Communicate with clients via mail, email and/or telephone regarding their case.

Provide administrative and clerical support as needed, (i.e., copy/scan request, printing documents, creating files, reservations, and travel arrangements.).

Assembling questionnaires, and presentations using PowerPoint.

Bookkeeping task (paying bills, processing payments, general accounting, and trust accounts using software Practice Manager, FileMaker Pro, Excel Spreadsheet, and/or Peachtree (Sage), Cost Journal, Timekeeper software used for filing, contacts, and scheduling.

Court filing/Bankruptcy E-filing, and Process Serving (Federal, State, Appellate) Transcribing (Dictaphone) drafts of pleading/discovery, medical form, letters, will, memos.

Scheduled and made appointments for over 10 attorneys.

02/2012 to 03/2015

LEGAL ADMINISTRATIVE ASSISTANT

Law Offices of Scott Cole – Oakland, CA

Create, draft, edit and transcribe discovery pleadings.

File and serve legal documents to Court and Counsel.

Organized and maintain court case files.

Prepare requests and responses to discovery, CMC's, Summons.

Assisted with client intakes and questionnaires via telephone.

Maintain and order inventory of office supplies and equipment.

Worked with business and trust accounts, and combined cost journals using Excel and Peachtree, (Sage).

Set up computer and programming using Timekeeper software for extern's new hire.

Responsible for travel arrangements, and hotel accommodations for attorneys.

Process server for Oakland/San Francisco Federal, Superior, Appellate Courts and opposing counsel.

11/2010 to 02/2011

LEGAL SECRETARY/BOOKKEEPER

Law Offices of Clinton Killian – Oakland, CA

File and serve documents to court and opposing counsel.

Reconciled business and trust accounts using Excel based on QuickBooks information in comparison for quarterly taxes.

Transcribed drafts of depositions and discoveries.

Sort, open, log and distribute incoming mail to staff.

Responded to emails and other correspondence to facilitate communication and enhance business processes.

05/2010 to 10/2010

LEGAL TECHNICIAN SECRETARY

Office Of the General Counsel – San Francisco, CA

Timekeeper to 10 attorneys using program ITAS for attorney's billable time worked, and attendance.

Prepare notices of hearings, and forward to interested parties.

Organized and maintained court case files to include opening, closing, and storage.

Input, retrieve, update, and delete client information using CLAS database.

Utilize computerized bate stamping for various reports.

Worked closely with litigation attorneys to research, complete trial preparations and create document drafts for court use.

03/2004 to 06/2008

LEGAL ASSISTANT SPECIALIST

Law Offices of Christopher E. Grell – Oakland, CA

Prepared client requests and responded to discovery (production of documents, depositions of parties and potential witnesses, written interrogatories (questions and answers written under oath), written requests for admissions of fact.

Helped clients fill out medical forms in person and/or over telephone.

Reconcile Client/Attorney fees, costs and settlement drafts

Call and receive calls from clients regarding case status

Internet, Email, and social media.

Develop general information/client accounts using Excel, and FileMaker.

Education

1997

Vocational Certification of Completion, Law Management

Merritt College - Oakland, CA

1989

Certificate of Completion, Business Communication

Cabrillo College - Aptos, CA

1978

Vocational Certification of Completion, Business English

College of Alameda - Alameda, CA

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