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Administrative Assistant Georgia Power

Lithonia, GA
May 19, 2022

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Tina Swanson

**** ****** ******* **, *******, GA 30013 678-***-****


Professional Summary

Enthusiastic Administrative/HR Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven ability to promote organization and availability through effective schedule development. Detail-oriented, methodical and analytical with excellent mathematical skills and knowledge of generally accepted accounting principles.


ERP Systems, Transfreight, Microsoft Office Suite (Excel, Outlook, etc.), Google Suite, CAMP, General Knowledge of GAAP, Leadership, Billing, Invoicing, Accounts Receivables, Accounts Payables, Trumate (TMS), Strong Communicator, Problem Solving & Organizational Skills, Multi-Tasking, Confidentiality & Data Protection,Webex,PeopleSoft, Taleo,EDMS,VMWare,Hireright,Guardian

Work History

Piedmont Healthcare Corporate- Remote 02/2021 to Current 1. Report to the Manager, Talent Acquisition

2. Perform a wide variety of activities to support the recruitment process. 3. Serve as an integral partner to recruiters in facilitating recruitment activities while providing administrative support throughout the hiring process for hiring managers and candidates. 4. Coordinate and complete all pre-employment screening processes. 5. Maintain detailed and complex employment records in accordance with policies and procedures. 6. Provide administrative support to Talent Acquisition Leadership Team Administrative Assistant – Part time Premier Transportation (MAU Staffing) 02/2021 to 12/2021, Conyers, Georgia

1. Collecting timekeeping information

2. Invoicing, scheduling, processing shipments, data entry. Inbounds, Outbounds, Manifests, etc. Filing, answering phones, and transferring calls

3. Execute billing tasks and record information in company databases 4. Identify, research, and resolved billing variances to maintain system accuracy and currency Created improved filing system to maintain secure client data 5. Developed rapport with clients and vendors to cultivate loyalty and satisfaction 6. Processed, invoiced, and issued customer statements, kept billing records organized, reviewed all records for possible errors and making those corrections, Updated customer files and corrected errors on internal TMS, Updated the customer vendor profiles and billing requirements, Invoiced customer via their web portals as requested by the customer, Maintained and tracked changing requirements for invoicing assigned accounts, Effectively communicate with all internal and external customers in person, via email and by phone, Responded and resolved payroll inquiries from drivers. Administrative Assistant/Accounting Support Specialist Georgia Power 01/2016 – 02/2021 1. Provided advanced level administrative support to senior management (General Manager/Managers) of Southern Company Lighting and Smart Services and subsidiaries to support business operations., scheduling, calendaring, answer emails.

2. Monitored, verified, and approved over 100 invoices per week and reviewed balances using financial software

(Oracle and Access) to assess balances for vendors. 3. Implemented new accounting processes to decrease spending and workflow downtime. 4. Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable. 5. Managed and responded to all correspondence and inquiries from customers and maintaining long-term goals. 6. Used Contract Activity Management Program (CAMP) to accurately manage over 30 accounts totaling over

$1,000,000 dollars.

7. Input time for payroll for over 100 employees.

8. Processed expenses through Oracle.

Bookkeeper Intern, Liberty Tax – Stockbridge, GA 01/2016 to 01/2017 1. Analyzed account information and reconciled financial discrepancies to maintain records integrity and compliance.

2. Applied proper codes to invoices, files and receipts to keep records organized and easily searchable. 3. Maintained strict client confidentiality in personal, telephone and email interactions to comply with preset standards and regulations.

4. Applied principles of accounting to analyze financial information and prepare financial reports. 5. Completed balance sheet reconciliations and profit and loss statements with high accuracy. Prepared monthly closings by creating journal entries and reconciling accounts. 6. Assisted Bookkeeper with month-end closing and reporting duties. Legislative Administrative Assistant- State of Tennessee Legislature – Nashville, TN 01/2006 to 01/2016

1. Trained and managed five employees in best practices and protocols to realize maximum productivity. 2. Worked under state senators and representatives. Examined and generated memos on statutory law, case law and federal and state regulations using online research databases, such as LexisNexis. 3. Performed administrative tasks, including revising and finalizing letters, briefs and memos. Contacted clients to schedule appointments and discuss progress of cases. 4. Researched statutes, decisions, legal articles and codes. Assisted attorneys with reviewing and organizing witness reports. Education

• Bachelor of Science: Business Management University of Phoenix - Online Concentration in Accounting Currently enrolled, Estimated Graduation Date is December 2022

• Associate of Science: Accounting - Ashworth College - Norcross, GA, August 2016

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