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Document Controller Personal Assistant

Khobar, Eastern, Saudi Arabia
May 22, 2022

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Phone: KSA: +966*********/ +966*********

PO BOX 26504 Riyadh 11496 Riyadh KSA -


Objective To affiliate with a reliable, stable, and modern firm, wherein my knowledge and education could be effectively put to use to have the opportunity for professional growth in performance. Areas of Expertise &Personal Skills

Document Control Leadership Organizing Skill

Task Archiving Data Entry

Data Entry Secretarial



Document Controller / Project


YMCO Contracting Company

(August 07, 2017, to present)

P.O. Box : 26504 Riyadh 11496 KSA


Evaluating and processing of documents such as Transmittals for the following:

- Pre-Qualifications & Material submittal, Technical Queries

Evaluating and processing of Submittals for the following:

- Shop Drawings (All Disciplines), Material Test Results (From RGF), Material Inspection Report (MIR) & RFI-Request for Inspection.

Manages Logs for Incoming/Outgoing Document Submittals/Transmittals.

Sending emails and provides information regularly about the status of Documents.

Scanning & Printing Document for filing system.

Preparing/providing of all Soft copies of documents to the Project management as document back-up and required as well by the Consultant

Regular (Weekly) meeting with Project Management for the synchronization of all document logs.

Compiling and organizing of Daily Site Report

Assisting in the absence of Site Admin. Assistant. Secretary / Procurement

Xpert Communication (Overhead Power Lines Project) Joint Venture of Dergham

(Nov.28, 2015 to July 30, 2017)

Dammam, KSA


Sending and receiving all project-related e-mails.

Maintain confidentiality of company data.

Prepared letters from dictations of head supervisor

Distributed incoming mails.

Scanning all relevant new documents.

Maintained proper filing system for office documents

Ensure to receive a minimum of 3 quotes and standard items should bind with contracts.

Quotes comparison sheet has to prepare and should obtain signature according to the approval matrix

Negotiate for the best purchasing package in terms of quality, price, terms, deliveries, and services with the suppliers and contractors assigned.

Preparation and process of purchase orders and documents in accordance with company policies and procedures.

Prepare & issue purchase orders in accordance with specifications and agreed-on terms and conditions.

Monitor and coordinate deliveries of items between suppliers.

Assist supplier/vendors in Account Department on payment matters.

Perform other duties as assigned.

Document Controller Al Saad General Contracting

(February 02, 2013,up November 24, 2015)

Shoaiba II Permanent Housing Complex Project


Maintaining a tracking facility to enable documents to be updated easily.

Scanning all relevant new documents.

Checking dispatch documents is accurate.

Presentation and filing of documents and drawings.

Responsible for maintaining hard copy information.

Issuing and distributing controlled copies of information.

Ensuring all documents are as up-to-date as possible within electronic filing systems. Document Controller

Bisan Contracting Company

(November 17, 2009 to June 30, 2012)

P.O. Box 9219 Riyadh 11413 Kingdom of Saudi

• Prepare records of received posted batches and Quick Journal for filing

• Quarterly assists the external auditor with the documentation paper works.

• Distribute the correspondences to the concerned employees

• Keeps individual files and monitoring records that are received

• Segregates Local and International air waybill of ARAMEX and Sending parcels regarding with respective destination.

• Disseminate all incoming documents received in the parcel.

• Conduct a yearly inventory of actual available stocks in the Warehouse.

• Maintain records and related files to release field design changes, drawings, and engineering documents to manufacturing. Review the documents such as Prequalification of the supplier, and drawings.

• Responsible for preparing the reproduction of submittals.

• Perform documentation and keep records on every invoice we received from the supplier.

• Prepare a summary report of the received records such as material approval, design drawings, and engineering documents to the immediate supervisor. Purchase Accountant

• Preparing Production Instructions, Price Confirmation, and Price Breakdown for the fabric.

• Encode Packaging List in the System.

• Update and Monitor the shipment schedule of goods.

• Prepare Bank Transfer Letter for payment of fabric supplier.

• Response to correspondent letter concerned with customs payments and queries of Freight Agents.

• Prepare distribution planning of containers assigned to Warehouses.

• Prepare the original documents for Libya, Iraq, Egypt, and France to claim their goods in the customs.

• Monitor the account for both Dollar and Saudi Riyal. For the cash received from the customers.

• Perform any other duties that may be assigned by the immediate supervisor from time to time. Marketing Assistant

(January 29, 2008 to October 30, 2009)

Winebrenner & Inigo Insurance Broker, Makati City

Check accuracy of policies received from insurer Vis-a Vis request made by (client(s), prepare Wine Brenner debit/credit notes and transmittal of documents to (client(s).

Provide assistance in the procurement and collation of claim documents in case of a loss involving assigned accounts;

Transmit renewal notices, make the necessary follow-up until the transaction is finalized;

Prepare reports on accounts being handled as required by Account Managers;

Prepare Certificate of Cover as upon issuance of motor policy by the third party ;

Perform other duties that may be assigned by superior from time to time. Administrative Staff

(July 6, 2007 to January 21, 2008)

Banco de Oro Insurance Company, Ortigas Pasig

Prepares transmittal for out renewal advice, (motor and fire policy), Certificate of Cover, Comprehensive Third Party Liability, official receipts to the client.

Segregates request documents, pink invoices, and policies (motor and fire policy) for broker’s copy and files.

Monitoring of account.

Prepare invoices for policy and quotations.

Receives incoming telephone calls and assists clients: inquires policy, about payments, comments, and suggestions.

Encodes, sort-out, official receipts, and sent the original copy to the clients.

Responsible for distributing fax messages.

Full out invoices.

Administrative Staff

(October 03, 2005, July 5,

2006) De La Salle University-


Encodes, Sorts, and classified files in La Sallian Legacy Campaign Correspondence.

Assist during DAAO events such as “We salute our own” and other DLSAA activities such as Fellowship Night and Alumni Homecoming.

Responsible for collection of cash and checks donation of Alumni and friends to La Sallian Legacy Fund Campaign.

Sent weekly and monthly status reports of Legacy Campaign periodically

Received incoming and outgoing telephone calls: respond to inquiries and or complaints, comments and suggestions.


September 01 to December 24, 2014

Learning Primavera – Filcom

Macorah cor Palestine, Kingdom Saudi - Jeddah

Aug. 15-16, 2008 “One. Towards The Same Vision”

Lagos Del Sol, Lake Caliraya

Cavinti, Laguna

(CPAC Monier Philippines)

Aug. 03,-Nov.16, 2005 “On the Job Training”

Bangko Sentral ng Pilipinas Ermita, Manila

March 10, 2006 “What awaits to the Graduating Students in the Midst of Economic Crisis “

Held at the City College of Manila, Mezzanine

February 10, 2005 “Portfolio Management”

City College of Manila Mezzanine Hall

Education: Universidad De Manila, (Villegas St. Mehan Garden, Ermita Manila)

(former City College of Manila)2001-2006

Business Of Administration Major in Management

Member of Business Management Association of the Philippines

Personal Assistant of Teatro CCM

Carlos P. Garcia High School, (Jesus, St., Pandacan, Manila) 1996-2000

Member of Sinag Lahi Dance Troupe (1998-2000)

Class President (1996-2005)

Personal Particulars:

Date of Birth : September 08, 1983

Place of Birth : Labrador, Pangasinan

Citizenship : Filipino

Religion : Christian Catholic

Civil Status : Single

Height and Weight : 5’5 and 72 kilos

Languages Spoken : English, Tagalog, and Arabic

Father’s name : Pablito Torrecampo

Occupation : Carpenter

Mother’s name : Marcelina Torrecampo

Occupation : House wife

Hobbies : Reading, playing volleyball, and dancing Accounting System : SAP 1, and Microsoft Great Plains Construction System : Knowledgeable in Primavera (P6) Scheduling & Planning, Aconex System

Contact Reference:

Mr. Ruffy Canda


Procurement Officer

Yousef Maroun Contracting Co. (YMCO)

Mr. Joseph Betangco


Coordinator Architectural Department.

Al Saad General Contracting

Mohammed Sherif


Senior Accountant

Dergham Contracting Company a joint

Venture of Xpert Communication

Engr. Wissam Al Telawi


Planning Engineer (YMCO)

Dallah Hospital Project

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