Aramco Document Controller
Resume:
MANUEL F. MACOSME
Escanilla Street Conception, Malabon City
E-mail : ********@*****.*** Contact # 006**-***-****
Mobile # 053*******
Position Desired : Secretary/Tech.Document Controller (Aconex)/Data Encoder/Assistant Admin. Officer/Clerk Typist/HR Officer
Objective:
A responsible position as Secretary/Administrative Personnel/Document Controller or any suitable position wherein my qualifications, skills, and experiences will have a valuable application. It should provide an opportunity for a career path primarily through personal growth and professional advancement.
General Summary :
Initiates and personally carried out the reporting, documentation and other secretarial work related with my assignment. Maintain the records and files concerned.
Strength and Skills:
Knowledge in use of spreadsheets, database, word processing and selected job specific software.
Ability to keep clear and accurate records and reports.
Ability to use computer and rapidly input data and retrieve records and information.
Ability to organize work load and to manage a filing methods and
management techniques
Skills in the use of personal computer such as Microsoft Word, Microsoft Excel, PowerPoint, Outlook and Internet System.
Skills in the operation of variety office machine including personal computer, telephone, scanners and copiers.
Assertive, Goal-Oriented, Committed to profession and work, sensitive to another people's need, flexible, hardworking, trustworthy and diligent employee.
Ability to follow instruction accurately.
Can Type 50 words per minutes.
WORK EXPERIENCED:
Company : SAUDI ARAMCO – Jizan
CIPD Division Rm. 19 Flr. 1
Jazan City for Primary and Downstream Industries
Address :
P.O. Box 30028, Jizan 85334
,
Duration :
Kingdom of Saudi Arabia
Augut 14, 2018 up to present
Position : Assistant Engineer II / Project Document Controller
Work Description:
Responsible of keeping all the project drawings, maps, documents and vendor drawing updates and all confidential matters that is involve in the projects.
Responsible in handling all drawings, documents photo copying to be send to Clients and vendor for their references, also tracking of all incoming and outgoing documents needed specially the technical query.
Other jobs related are instructed by Project Manager.
Classified Project Documents and file in proper location for quick access.
In charge to check the incoming document and distribute to concerned responsible person or team to take necessary action.
File all project documents in Project Centre File for easy accessible for project task people when necessary.
Update all received/issued drawings on a regular basis.
Assist Project Engineers to coordinate any documents control problems.
Copy and distribute all incoming and outgoing documents per distribution list with matrix stamp check marked by the Project Manager.
Assist with reproduction section to ensure all requests for drawings and documents are met.
Maintain drawing control sheet index and update all drawings files. Prepare the circulation list for the received documents.
Distribution of documents with transmittal correctly, Nos. of distribution copies for the document and register in the Document Management System.
Register details of the file borrowers such name of person, section and unit, etc.
Keeping track of all documents.
Responsible for documents in aspect of issue, revision, sending, dispatching, distribution, filing, latest revision distribution and disposition of the project documents.
Create the Transmittals for the documents issuance and update the Documents Control Management System.
Prepare correspondence from contractor to owner and register in the Correspondence Status Management System.
Company : SAUDI ARAMCO – Yanbu Refinery
WR Refining & NGL Division/R&NGLPD Rm. 120 Bldg. 31 NGL.
Address : P.O. Box 30028, Yanbu, Al-Sainayah 41912, Kingdom of Saudi Arabia
Duration : May 14, 2015 up to August, 16, 2018
Position : Assistant Engineer II / Project Document Controller
Work Description:
Responsible of keeping all the project drawings, maps, documents and vendor drawing updates and all confidential matters that is involve in the projects.
Responsible in handling all drawings, documents photo copying to be send to Clients and vendor for their references, also tracking of all incoming and outgoing documents needed specially the technical query.
Other jobs related are instructed by Project Manager.
Classified Project Documents and file in proper location for quick access.
In charge to check the incoming document and distribute to concerned responsible person or team to take necessary action.
File all project documents in Project Centre File for easy accessible for project task people when necessary.
Update all received/issued drawings on a regular basis.
Assist Project Engineers to coordinate any documents control problems.
Copy and distribute all incoming and outgoing documents per distribution list with matrix stamp check marked by the Project Manager.
Assist with reproduction section to ensure all requests for drawings and documents are met.
Maintain drawing control sheet index and update all drawings files. Prepare the circulation list for the received documents.
Distribution of documents with transmittal correctly, Nos. of distribution copies for the document and register in the Document Management System.
Register details of the file borrowers such name of person, section and unit, etc.
Keeping track of all documents.
Responsible for documents in aspect of issue, revision, sending, dispatching, distribution, filing, latest revision distribution and disposition of the project documents.
Create the Transmittals for the documents issuance and update the Documents Control Management System.
Prepare correspondence from contractor to owner and register in the Correspondence Status Management System.
Company : MODERN TASAMI CONTRACTING COMPANY
(Jalmudah School Project in Jubail)
Address : P.O. Box No. 36094 Office No. 17
Al-Farooq 13A Al-Rabiah Building Jubail Industrial City 31961 Kingdom of Saudi Arabia
Duration : February 2012 up to November 2013
Position : Project Secretary
Work Description:
Responsible of keeping all the project drawings, maps, documents and vendor drawing updates and all confidential matters that is involve in the projects.
Responsible in handling all drawings, documents photo copying to be send to Clients and vendor for their references, also tracking of all incoming and outgoing documents needed specially the technical query.
Other jobs related are instructed by Project Manager.
Classified Project Documents and file in proper location for quick access.
In charge to check the incoming document and distribute to concerned responsible person or team to take necessary action.
File all project documents in Project Centre File for easy accessible for project task people when necessary.
Update all received/issued drawings on a regular basis.
Assist Project Engineers to coordinate any documents control problems.
Copy and distribute all incoming and outgoing documents per distribution list with matrix stamp check marked by the Project Manager.
Assist with reproduction section to ensure all requests for drawings and documents are met.
Maintain drawing control sheet index and update all drawings files. Prepare the circulation list for the received documents.
Distribution of documents with transmittal correctly, Nos. of distribution copies for the document and register in the Document Management System.
Register details of the file borrowers such name of person, section and unit, etc.
Keeping track of all documents.
Responsible for documents in aspect of issue, revision, sending, dispatching, distribution, filing, latest revision distribution and disposition of the project documents.
Create the Transmittals for the documents issuance and update the Documents Control Management System.
Prepare correspondence from contractor to owner and register in the Correspondence Status Management System.
Company : Abdullah Hashin Gases Company
(AHG)
Address : Dammam-Khobar Highway
1st Industrial AHG Bldg. Dammam, Saudi Arabia
Duration : November 2010 up to February 2012 Job Title : Technical Secretary/Storekeeper Work Description:
Preparing correspondence.
Distribution/routing of correspondence.
Maintaining and controlling of materials inside the warehouse.
Maintenance of Personnel Related records/documents.
Maintenance of Office supplies.
Keeping office equipments in running conditions.
Involve in general Day-to-Day activities.
Report Progress of task ongoing.
Down to business and recommends improvement opportunities.
Company : Saudi International Trading Co. Ltd.
(SITCO-PHARMA)
Address : Al Khobar Highway
1st Floor, Al-Jazeera Bldg.
22nd St. Al Khobar, Saudi Arabia Duration : December, 2008 up to November, 2010 Job Title : Executive Secretary
Work Description:
Preparing correspondence.
Distribution/routing of correspondence.
Maintaining and controlling incoming and outgoing correspondence.
Preparing memos/site bulletins.
Maintaining and updating files and documents records.
Arrangement of Meetings.
Arrangement of Personnel Travel Plans, such as Flight/Land/Hotel Bookings and other related personnel travel activities.
Provision and Maintenance of Forms and other related site office procedures. Arranging personnel for securing legal documents.
Arranging personnel accommodations.
Maintenance of Personnel Related records/documents.
Maintenance of Office supplies.
Keeping office equipments in running conditions.
Involve in general Day-to-Day activities.
Report Progress of task ongoing.
Company : Saudi Designers Engineering Consultants Address : P.O. Box 7953, Dammam 31472
5th Floor, Al-Hugayet Bldg. 1st St. Dammam, Saudi Arabia
Duration : December, 2007 up to December, 2008
Job Title : Technical Secretary
Work Description:
Preparing correspondence.
Distribution/routing of correspondence.
Maintaining and controlling incoming and outgoing correspondence.
Preparing memos/site bulletins.
Maintaining and updating files and documents records.
Arrangement of Meetings.
Arrangement of Personnel Travel Plans, such as Flight/Land/Hotel Bookings and other related personnel travel activities.
Provision and Maintenance of Forms and other related site office procedures. Arranging personnel for securing legal documents.
Arranging personnel accommodations.
Maintenance of Personnel Related records/documents.
Maintenance of Office supplies.
Keeping office equipments in running conditions.
Involve in general Day-to-Day activities.
Report Progress of task ongoing.
Down to business and recommends improvement opportunities.
Company : M.R. Al-Khathlan Est.for Contracting
(Upgrade Waste Water Treatment Facilities of Jeddah Refinery and Marine Are (BI-10-03563)
Jeddah, Saudi Aramco Refinery
Address : P.O. Box 3893, Dammam 31481
Dammam, Kingdom of Saudi Arabia Duration : December 08, 2005 up to February 02, 2006 Position : Project Document Controller
Work Description:
Responsible of keeping all the project drawings, maps, documents and vendor drawing updates and all confidential matters that is involve in the projects.
Responsible in handling all drawings, documents photo copying to be send to Clients and vendor for their references, also tracking of all incoming and outgoing documents needed specially the technical query.
Other jobs related are instructed by Project Manager.
Classified Project Documents and file in proper location for quick access.
In charge to check the incoming document and distribute to concerned responsible person or team to take necessary action.
File all project documents in Project Centre File for easy accessible for project task people when necessary.
Update all received/issued drawings on a regular basis.
Assist Project Engineers to coordinate any documents control problems.
Copy and distribute all incoming and outgoing documents per distribution list with matrix stamp check marked by the Project Manager.
Assist with reproduction section to ensure all requests for drawings and documents are met.
Maintain drawing control sheet index and update all drawings files. Prepare the circulation list for the received documents.
Distribution of documents with transmittal correctly, Nos. of distribution copies for the document and register in the Document Management System.
Register details of the file borrowers such name of person, section and unit, etc.
Keeping track of all documents.
Responsible for documents in aspect of issue, revision, sending, dispatching, distribution, filing, latest revision distribution and disposition of the project documents.
Create the Transmittals for the documents issuance and update the Documents Control Management System.
Prepare correspondence from contractor to owner and register in the Correspondence Status Management System.
Company : M.R. Al-Khathlan Est.for Contracting
SASREF - Jubail Refinery
Address : P.O. Box 3893, Dammam 31481
Kingdom of Saudi Arabia
Duration : February 16, 2004 up to November 16, 2005
Position : Project Secretary
Work Description:
Work involve secretarial job replying to correspondence for client and sending it through fax, receiving telephone calls from a different suppliers and client.
Preparing work schedule for the following day and distribute accordingly.
Document filing and organizing it to their respective given file.
Typing a different letters including inter office memorandum as self composed and doing some reports i.e., daily, weekly and monthly report progress of Project and submit to the company as per the instructions.
Other jobs related are given by the Project Manager.
Performs various clerical and administrative tasks in a manner that comply with Company procedures. Receive, log and distribute incoming and outgoing mail.
Responsible for recording invoices and official receipts of vendors and suppliers. Prepare vouchers of petty cash reimbursements and keep records of the same.
Organize appointments for visitors as well as prepare schedule of their visits. Coordinate with the catering services for meals and refreshments of Company visitors and guest.
Prepare various statistical reports, data analysis and summaries. Create and maintain filing systems, company records and indexes.
Maintain time records of division employees.
Maintain office supplies and ensure continued availability.
In-charge of all telephone transactions. Perform any other clerical job duties as requested by Supervisor and Engineers.
Company : Bin Quraya Establishment Address : Abqaiq, Kingdom of Saudi Arabia
Duration : August 20, 2001 up to August 20, 2003
Position : Adminstration Secretary
Work Description:
Reports mainly to Manager and Head of Administrative Services Department.
Responsible in photocopying and binding of various documents.
Typing out monthly petty cash expenses report, daily collection report and other important documents.
Prepare requisition for the Purchase of Office Supplies. Maintain accurate records and files.
Releasing checks for payments.
Responsible for smooth flow of telephone connection from outside to different extension/trunk lines.
Prepare time sheet and timecard of procurement staff, other maintenance and submit check request on time.
Responsible for recording of acknowledgement receipt into the computer system.
Deposited cash and dated check into Company Bank Account on Daily basis.
Responsible for encashment of salary/wages both staff and maintenance.
Do collections for active account receivables.
Company : Hanjung Industrial Company (Korean Co.)
SWCC Desalination Water Plant
Address : Shoaiba Site, Jeddah Kingdom of Saudi Arabia
Duration : August 20, 1995 up to July 13, 2001 Position : Executive Secretary/Document Controller Works Description:
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Input document data into the standard registers ensuring that the information is
accurate and up to date.
Generate the various document control reports as required.
Typing of site documents, and follow up of all the site needs
Makes sure that controlled copies of latest approved documents
and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
Maintain updated records of all approved documents and drawings and their
distribution clearly
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Maintain the files and control logs as required by the project.
Responsible for accurate records and preparing time sheet/time card for procurement staff.
Submitting a monthly report.
Monitors office supplies and initiates requisition to replenish; submits to supervisor to approval.
Operates office equipment such as copiers, calculators, typewriters and personal computer.
Receives sorts and distributes mail; opens generally addressed mail and distributes appropriately.
Receive and make telephone call into polite manner.
Routinely handles unusual problems under difficult circumstances and unsettled environment.
Coordinates and remits payment for all employees’ benefits accurately and submitted in timely manner.
Educational Background :
College : Polytechnic University of the Philippines Sta Mesa, Manila
Course : Bachelor of Business Office Administration
Sy 1981 ~ 1985
Secondary : Malabon Municipal High School
Malabon Metro Manila Sy 1977 ~ 1981
Primary : Malabon Elementary School
Malabon Metro Manila Sy 1971 ~ 1977
Personal Data:
Place of Birth : Manila
Date of Birth : August 19,1964
Phone # : 332-5091
Status : Single
Sex : Male
Nationality : Filipino
Religion : Catholic
Height : 5'2
Weight : 60 kgs.
Parents : Mrs. Flora Macosme
Character References:
Peter Cobarrubias
Adv. Section Personnel Manager Chemanol Company
Dammam
Tel. 050*******
Ishmael Edwin Timbang Secretary
Saudi Designers Engineering Consultants Dammam
Tel. 056*******
Jeff Anthony Teodoro Auto Cad Operator
Saudi Designers Engineering Consultants Dammam
Tel. 056*******
I hereby certify that all information written above is true and correct to the best of my knowledge.
Signed by:
Manuel F. Macosme
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