Administrative Assistant Executive Administrator
Resume:
Margaret E. Triemstra
Unit *10
San Diego, CA 92106
858-***-**** Home. 858-***-**** Mobil
********@*****.***
SUMMARY of Qualifications
Highly motivated, professional executive administrator with great work experience. Key strengths include: exceptional administrative/customer service skills, team player, polished international, interpersonal and organizational skills, ability to communicate with all levels of staff and clientele.
Professional Demeanor
Discreet
Detailed Oriented
Self-Motivated
Timely
Energetic
Professional Profile
Ferring Research Institute, Inc.
Executive Administrative/HR Assistant (1998-July 2020)
An Administrative Assistant/liaison with contacts in 58 countries to ensure effective communication and executive meeting preparations for local/national R&D meetings.
Coordinate all meetings in San Diego for drug discovery project meetings.
Prepare travel arrangements for Vice President of Research & his staff.
Contribute to the company employee manual and implementation of policies and procedures.
Manage seminar/conference arrangements for scientific presenters including tax forms and reimbursements.
Oversee and manage health insurance and benefits for support staff.
Reconcile travel budget for Integrative Pharmacology, In Vitro Pharmacology, Molecular Cell Biology, In Vivo and Chemistry.
Interview, recruit from local colleges interns, and reference/background checks for perspective new employees.
Administer workers compensation/disability for employees work related injuries and sick leave.
Maintain all the VP of Research and VP of Technical Evaluation and Development, research agreements, subscriptions and memberships.
Research each year new employee benefits and recognition for years of service awards.
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Plan all company monthly lunches, and executive business working lunches.
Coordinate and host all company holiday parties and employee outings.
Meet with local representatives from hotels and restaurants to negotiate meeting/accommodations rates.
Set-up all new accounts, airlines, hotels, Federal Express, UPS including travel/transportations services.
Prepare shipments to foreign countries as required by US shipping laws.
Process required government documents for international employees for immigration attorneys.
Corporate Credit card in Concur to balance each month
Maintain all employees’ travel, education expenses in a database.
FPA Medical Management
Administrative Assistant/Accounts Payable Coordinator (1996-1998)
Administrative Assistant to Chief Financial Officer.
Process accounts payable, reconcile expense reports, patient refunds.
Update budget analysis spreadsheets coordinating of monthly reports for regional staff.
Assist staff accountants in general ledger detail analysis.
Analyze and plan weekly check runs in compliance with forecasted budget.
Steadfast with company closing do to financial problems, assist with closing along with CFO.
Active Education
University of Phoenix – BS Business Management Not complete
Certified Human Resources Generalist - UCSD
UCSD Rady School – Power of Leadership 2020
Certificate in Occupational Services, Inc. Jan. 2020
Proficiencies
Microsoft Publisher, PowerPoint, Excel, Word, Outlook, Access, QuickBook
Microsoft Office, Adobe, Concur, MS Sharepoint, Microsoft Office Suite
Professional Development and Corporate Memberships
National Human Resources Association, Society of Human Resources Association (SHRM), California Chamber of Commerce, World at Work membership, Prior board of trustee member of Starlight Theatre, Makua Auxiliary, Prior (Friends of Voices for Children),Prior San Diego Crew Classic Steward, volunteer for Children’s Hospital and Health Center
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