Assistant Administrative Office Manager

LAURA NICHOLS – ANTHONY

San Diego, CA E: adq3gw@r.postjobfree.com Cell: 1-619-***-****

SUMMARY:

Highly motivated and confident with good multi-tasking and organizational skills.

Excellent interpersonal skills: Maintains confidentiality, diplomacy, and professionalism when dealing with co-workers, senior managers, and clients.

Establishes priorities and manages time effectively to achieve productive results.

Fast Learner

JOB EXPERIENCE:

ADJOIN - VETERANS (Subsidiary of ADJOIN Catalysts of California)

Data and Performance Coordinator l San Diego, CA 01/09/2020 to present

• Reporting to the Director of the agency.

• Properly manage, input, and update sensitive data into the agency’s Master Consumer List and into San Diego HMIS Clarity Database which includes new enrolments, and housing move-ins & exits.

• Track number of homeless veterans entering Emergency Housing Assistance and into the program.

• Provide correct data to Director, Managing Director, and Program Manager for agency use and applications of federal grants.

• Responsible to submit the monthly SSVF Repository Upload to the Veterans Affairs database.

• Perform 30-Day Client File Review to ensure proper documentation is obtained upon NPO (New Participant Orientation).

• Remove client files at exit and perform a detailed file audit to ensure all documents and signatures are in place for yearly Federal Audits.

• Help maintain a comprehensive and accurate filing system and archive room.

• Assist Case Coordinators, Housing Coordinators, and Supervisors with drawing up client documents whenever needed.

• Coordinate setting up and planning of office events.

DESERT ROSE PETROLEUM SINGAPORE LIMITED

Administrative Assistant and PA to CEO I Singapore 06/2017 to 06/2018

• Assist with new company office set up.

• Facilitate working relationships with co-tenants and building management.

• Contact vendors to confirm deliveries and follow up with inquiries.

• Assist with banking work for company & CEO's personal account.

• Financial responsibilities: Managed payroll and bookkeeping for the company and the CEO's personal petty cash.

• Arrange domestic and international travel for the CEO.

• Process procurement payments, including contracts and expense reports.

• Monitor daily and weekly schedules and monthly calendar obligations.

Reasons for Leaving: Preparations for migration to the USA.

MONT D’OR PETROLEUM SINGAPORE PTE. LTD.

Office Manager and PA to CEO I Singapore 02/2010 - 01/2017

• Report to Group CEO and Managing Director of local office, while supporting 5 other managers.

• Manage Board of Directors’ meetings – liaise with the Board, manage their travel arrangements, and produce the Board books.

• Manage domestic and international travel arrangements for staff.

• Plan and execute successful corporate meetings, lunches, and special events.

• Manage candidate interviews and supervise assistant administrative personnel and company drivers.

• Manage expense reports and invoices.

• Mitigate project downtime by effectively managing, scheduling, and dispatching technicians for on-site repairs.

• Assist Accounts with payroll and other financial activities locally and internationally.

• Assist with office move; renovations; outfitting office with furniture, IT products, and phone system.

• Ensure smooth running of the office and building facilities by working with building management.

• Purchase and maintain office supplies and equipment maintenance contracts.

• Update employee paperwork and records.

• Distribute company correspondence, including memos and updates to reinforce and apprise departments and divisions of corporate objectives and developments.

• As PA, assisted CEO with personal errands.

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