Creditors Clerk

PERSONAL DETAILS

FIRST NAME: Vicky

SURNAME: Roberts

I.D. NUMBER: 810-***-**** 080

GENDER: Female

AGE: 40

NATIONALITY: South African

PHYSICAL ADDRESS: 7B Morrison Road

Hayfields

Pietermaritzburg

3201

CONTACT NUMBER: 082-***-****

EMAIL ADDRESS: ******.*******@*****.***

MARITIAL STATUS: Married

DEPENDANTS: 2

DRIVERS LICENSE: Code B (own transport)

HEALTH: Excellent

CRIMINAL RECORD: None

EDUCATIONAL HISTORY

LAST SCHOOL ATTENDED: Voortrekker High School – Pietermaritzburg

HIGHEST GRADE ACHIEVED: GR12

YEAR OF COMPLETION: 1998

TERTIARY EDUCATION

INSTITUTE: Damelin Mowbray

COURSE ATTENDED: Skills in Bookkeeping to Trial Balance

Business Literacy

Payroll and monthly SARS returns

Computerised Bookkeeping – Pastel V11

STATUS: Passed all at NQF 3

INSTITUTE: Paddocks Online

COURSE: Sectional Title

Home Owners Association

STATUS: Completed and passed

COMPUTER LITERACY

Microsoft Applications (all)

Typing 42wpm with 96% accuracy

Microsoft Word 88%

Microsoft Excel 92%

Various Microsoft and DOS based programmes (Legal Suite, Accpac, Pastel V11, Dbit, MCS, C-Track, Turbo Time, Unibase, Qdocs, WeConnectU, Syspro 7)

CURRENT SALARY PACKAGE

R16 500 Gross

AVAILABILITY

Immediately

EMPLOYMENT HISTORY

COMPANY: Hainsworth Attorneys

PERIOD: 21 February 2022 – present

POSITION: Personal Assistant to Mr Hainsworth and Portfolio Manager

DUTIES: Monitoring and management of assigned portfolio.

Preparation and compilation of assigned reports and schedules for

reporting, record keeping and analysis purposes.

Accepting, distributing, and replying to relevant correspondence.

Reviewing and assessing relevant human resources.

Undertaking general administrative duties assigned by director.

COMPANY: Contactim a Division of Libstar Operations (Pty) Ltd

PERIOD: 21 October 2019 – 18 February 2022

POSITION: Accounts Payable Clerk – Glenmor Soap & Chet Chemicals accounts – total book value: Est R30 million

DUTIES: - Prepares work to be accomplished by gathering and sorting documents and related information.

- Submitting invoices for authorization to management before capturing.

- Performing day to day transactions, including verifying, classifying, computing, posting and recording accounts payable data.

- Maintaining financial historical records by filing accounting documents.

- Verifying supplier information before posting System Checks and EFT payments.

- Maintaining financial security by following internal accounting controls.

- Maintaining contact with external (suppliers) and internal (finance, receiving, production, transport and maintenance) to ensure invoices are clear for capturing and payment.

- Resolving queries both externally (suppliers) and internally regarding outstanding documentation, GRN’s, invoices, credit notes, adjustments and discrepancies.

- Posting of System Checks and EFT payment runs to Syspro 7.

- Monitoring discount opportunities.

- Verifying accounts by reconciling monthly statements and related transactions.

- Submitting recons to management on a monthly basis.

- Completing credit applications and email completed applications back to suppliers.

- Sales agent commissions

- Processing of monthly creditors payments on Nedbank online banking.

- Adhoc duties as required.

COMPANY: Broll Property Group

PERIOD: 15 April 2019 – 31 July 2019

POSITION: Sectional Title Property Manager

DUTIES: Keep abreast of market activities in respect Sectional Title Legislations, new developments.

Attend meetings / functions related to successful operation of Sectional Title Property i.e. NAMA etc.

Control/schedule/implement regular preventative maintenance program, in line with budget constraints.

Motivation of refurbishments, major repairs as appropriate.

Attend site meetings with contractors in respect of maintenance expansion of projects, monitor progress.

Inspection / enforcement of tenant responsibilities during and on termination of lease terms. Liaison with appropriate Government, Provincial and/or local authorities Responsible for Compliance of OSH Act.

Provide accurate information to client according to agreed format timeously.

Analysis of monthly income /expenses.

Monitoring of all municipal recoveries (and general recoveries) on a monthly basis.

Preparation and completion of budgets by each Body Corporate each year 10 Year budget - preparation and control

Quarterly Expenditure / Analysis

Review the building status/grade annually and maintain the standards within those grades

Ensures compliance with legal regulations.

Completes regular OSH inspections and updates monthly reports as appropriate.

Ensures that OSHA requirements are effectively implemented.

Monthly interaction meetings with Debtors/Debtors Manager to ensure appropriate action taken and approve legal action.

Deal with correspondence / interaction with tenants and Owners as required.

Check and authorise payment of accounts Authorise cleaning, consumables, electrical and general maintenance orders Control wage and salary allocation Control municipal payments and recoveries there against Ensuring cost effectiveness and performance of contractors Bank Accounts: Preparing and obtaining documents for B/C bank accounts (new), transferring funds to B/C Investment accounts and vice versa. Assisting with CSOS payments as we need to attach GL's and send proof of payments Insurance: Arrange regular valuations, assist to have renewals emailed to Trustees for perusal and approval, Insurance certificate requests, logging and following through with insurance Claims Enforcing Act and rules: Typing correspondence to Trustees and Owners (Letters and notices), (breach of rules etc.) Distribution of welcome pack to new Owners, for when we get new buildings

COMPANY: Land and Sea Development Services (Pty) LTD – Cape Town

PERIOD: 1 March 2017 to 31 March 2019

POSITION: Sectional Title Portfolio Manager

DUTIES: Logging insurance claims, Insurance certificate requests, Insurance Claim pay-outs, enforcement of Act and Rules, typing correspondence to Trustees and Owners, Payment of and accounting for approved expenses, including salaries and wages. Preparation and circulation of notices for General Meetings. Preparation of the Annual Budget of Income and Expenditure.

Arranging, attending and taking minutes for trustee / directors’ meetings. Assisting and advising Trustees on the procedural matters such as AGM, SGM, quorum requirements, proxies, resolutions, voting rights and related matters. Preparation and mailing of correspondence. Liaison with maintenance and building contractors. Regular site inspections. Maintenance of statutory and permanent records. Submitting relevant documentation to the Ombud.

COMPANY: Trafalgar Property Management

PERIOD: 1 November 2016 to 31 December 2016

POSITION: Sectional Title Portfolio Administrator

DUTIES: Logging insurance claims, assisting in obtaining Insurances, Insurance Claim pay-outs, enforcement of Sectional Titles Act and Rules, typing correspondence to Trustees and Owners, assisting with maintenance issues, assisting with annual fire equipment servicing, distribution of welcome pack to new owners, collection of levies and queries on levy accounts, assisting with getting resolutions signed (Handover resolution, Interest resolution, Levy resolution), creditor payments, timeous payment of invoices as approved by the trustees, processing recurring payments in line with contracts & budget for the complex, updating contact details of owners on Unibase, client email conversion, statutory documents on Qdocs (as per document tracking schedule - in-house), document availability to relevant parties (estate agents, lawyers, owners), email & document management, Preparing Agendas for Meetings (Annual General Meeting, Trustees Meeting, Special General Meeting), sending out notices & circulars to owners and Trustees, updating levy schedules and calculating levy increases, ensuring approved chart of accounts are used (GL Codes), assisting with signing of updated Management Agreement, Qdocs Management, management of emails, addressing phone calls. Registration of all schemes with CSOS Community Schemes Ombud Services) assisting and guiding owners on the newly implemented Sectional Titles Management Act and how they are affected by certain changes.

COMPANY: Sandak-Lewin Trust

PERIOD: 1 December 2015 – 31 October 2016

POSITION: Sectional Title Portfolio Manager

DUTIES: Management of 30 Sectional Title Schemes, both Residential and Commercial Property in Greenpoint, Tamboerskloof, Sea Point, Gardens and Cape Town CBD.

• Operation of the Body Corporate bank account

• Payment of and accounting for approved expenses, including salaries and wages

• Preparation of the Annual Budget of Income and Expenditure

• Monthly financial reporting, including performance to budget, balance sheet, levy roll, unit arrears, credit control report, surplus report, creditors roll and investment account bank statement(s)

• Preparation and circulation of notices for General Meetings

• Arranging, attending and taking minutes for trustee / directors’ meetings

• Preparation and mailing of correspondence

• Liaison with maintenance and building contractors

• Regular site inspections

• Maintenance of statutory and permanent records

• Insurance cover for common property and assisting body corporate members with claims.

COMPANY: Trafalgar Property Management

PERIOD: April 2012 – 30 November 2015

POSITION: Sectional Title Portfolio Assistant

DUTIES: Logging insurance claims, Insurance certificate requests, Insurance Claim pay-outs, enforcement of Act and Rules, typing correspondence to Trustees and Owners, assisting with maintenance issues, assisting with fire equipment servicing, distribution of welcome pack to new owners, collection of levies, assisting with getting resolutions signed (Handover resolution, Interest resolution, Levy resolution), creditor payments, timeous payment of invoices as approved by the trustees, processing recurring payments in line with contracts & budget for the complex, contact details of owners on Unibase, client email conversion, statutory documents on Qdocs (as per document tracking schedule - in-house), document availability to relevant parties (estate agents, lawyers, owners), email & document management, Preparing Agendas for Meetings (Annual General Meeting, Trustees Meeting, Special General Meeting), sending out notices & circulars to owners and Trustees, updating levy schedules and calculating levy increases, ensuring approved chart of accounts are used (GL Codes), assisting with signing of updated Management Agreement, Qdocs Management, management of emails, addressing phone calls.

COMPANY: Sanitech Hygiene – Cape Town

PERIOD: May 2010 – April 2012

POSITION: Branch Bookkeeper

DUTIES: Loading new contracts on system, updating contract charges on invoicing and service slips, keeping various excel spreadsheets for management, preparing service slips, calculating commission, stock reconciliation, submitting weekly wages to head office, fuel returns, debtor queries, creditor queries, preparing purchase orders, receipting of orders/stock received, capturing cost of sales, invoicing, credit notes, quotes, statements, compiling branch report and monthly forecast, typing correspondence, general office duties.

COMPANY: Sanitech Toilet Hire - Pietermaritzburg

PERIOD: 2008 – 2010

POSITION: Office Administrator

DUTIES: Credit control, internal sales, procurement, telesales, stock control, invoicing, credit notes, quotations, building client base and strengthening existing client base.

COMPANY: Canon Office Automation – Pietermaritzburg and Durban

PERIOD: 2004 - 2008

POSITION: Various

DUTIES: Credit control, data capturing, system administrator, consumable telesales, stock controller, invoicing, credit notes, typing of quotations and liaising with existing customers, building new client base.

COMPANY: Rossouw & Associates - Pietermaritzburg

PERIOD: 2001 - 2004

POSITION: Debt Collector

DUTIES: Data capturing, relieving switchboard, filing, receipting, preparing and processing Emolument Attachment Orders, issuing Garnishee Orders, making payment arrangements with debtors and employers telephonically, preparing Section 58 Documents, liaising with the IT Company (Chameleon Software) and doing system upgrades, daily banking.

COMPANY: Paratus Debt Collectors - Pietermaritzburg

PERIOD: 1999 - 2001

POSITION: Debt Collector

DUTIES: Data capturing, answering switchboard, filing, front line reception, processing of Emolument Attachment Orders, issuing Garnishee Orders, making payment arrangements with debtors and employers telephonically and personally, capturing and receipting payments on Legal Suite.

REFERENCES

COMPANY: ROSSOUW & ASSOCIATES

CONTACT PERSON: Marolette Roodt

COTNACT NUMBER: 073-***-****

EMAIL: *********@********.***

COMPANY: SANITECH HYGIENE

CONTACT PERSON: Erika Smith

COTNACT NUMBER: 083-***-****

EMAIL: ***********@****.***

COMPANY: TRAFALGAR PROPERTY MANAGEMENT

CONTACT PERSON: Lorraie Snyders

CONTACT NUMBER: 082-***-****

COMPANY: SANDAK-LEWIN TRUST

CONTACT PERSON: David Bernstein

CONTACT NUMBER: 021-***-**** / 083-***-****

EMAIL: *****@*******.**.**

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