Assistant Office Manager / Time keeper

SUMMARY

●Versatile and energetic office administrator with 25 year’ experience in plant and field environments.

●Excellent organizational skills Capable of working with minimal supervision.

●Communicates effectively with superintendents and personnel on all levels.

●Areas of experience include but are not limited to:

oAccounts payable, accounts receivable, shipping and receiving, time sheets, tally sheets, spread sheets, ordering material and supplies, scope of work, project job cost, personnel records,

●Processed new hires, coordination of drug screening and special training, document control, updating isometric drawings,

●Maintained hydro packages, updating shot downs and P & ID’s,

●Maintained general files and general office support.

●Computer skills include MS Office Suite, Adobe, Outlook, CATS, SAP, Prolog, SPIRA,Vista Viewpoint, Track and CCM (Cost Control Management)

EXPERIENCE

BPF Refinery / Cherne (PTS Advance) Feb. 2020 to March 2020

Toledo, Ohio

Timekeeper

●Provided administrative support TAR Site Manager, General Foreman and Office manager

●Entering, allocating and accepting employee hours, equipment into Track

●Complete timesheet entries that comply with contract terms

●Spot problems and look for timesheet errors

●Monitor in/out gate activity for all contractors on site

●Generate daily reports to monitor manpower

●Noticed problems (i.e. if there are 5 foremen and 1 laborer, etc).

●Ensure that times are coded correctly

●Ensure that time is entered in timely fashion so that costs can be assessed on a daily basis

ParFab Industries Sept. 2019 to Nov.2019

El Dorado KS Jan 2019 to April 2019

Tulsa, OK Sept 2018 to Nov 2018

El Dorado KS

Field Clerk / Timekeeper

●Provided administrative support TAR Site Manager, Cost Controller, General Foreman and Office manager

●Entering, allocating and accepting employee hours, equipment / material and Employee ID numbers into Track

●Corresponding and processing exception, new hire paperwork with Holly Frontier Track administrator

for employees per diem

●Updating spreadsheet with employees hire date, completion date, per diem, travel in and out pay and mileage for Office manager

●Updating timesheets, sign in sheets

United Safety May 2019 to Aug 2019

Deer Park, TX

Field Administrator / Timekeeper

●Provided administrative support to all Supervision during TAR

●Maintained payroll information for contractors on site

●Maintained personnel files, fatigue log, radio log, force reports and safety man hours

●Tracking and entering employee’s hours and per diem into the Burn report.

●Entered employee’s hours and per diem into the Spira for Billing

●Maintained and generated time sheets and sign in sheets

●Maintained DAR’s for verification of man hours for all clients

BP Refinery (ACRO Svcs, Corp) June 2018 to Aug. 2018

Texas City, TX March 2018 to May 2018

Administrator / Cost Control Assistant

●Provided administrative support to TAR Site Manager, Planners, Cost Controller and Sub Contractors

●Creating and closing out TAR packages

●Updating and processing Change Request Log

●Logging in Approved and Not Approved Change Orders

●Attending and updating Statue Minutes

●Updating, tracking Subcontractors Force reports and Compliance Reports

●Creating and Updating AOW’s and WO’s for TAR packages

●Locating and processing WO’s for Subcontractors and Planners in SAP, Master Work List and Wall Charts

●Creating and updating binders for CO’s and AOW’s

●Scanning TAR packages into the share drive for future references

●Preparing TAR packages for 2019 TAR

Mistras Group (Kelly Svcs.) Nov. 2017 to Jan. 2018

Texas City, TX

Timekeeper

●Provided administrative support to Sr.Field Administrator for TAR

●Entering, allocating and accepting employee hours, equipment and material into Track

●Creating Force reports

●Running reports in Track (M Allocations, Full Data Extract, DAR, In and Out report

●Creating and submitting Craft changes, schedule changes and per diem paperwork

TNT Crane & Rigging (Advastar, Inc, Staffing) Aug 2017 – Oct 2017

Ponca City, OK

Field Administrator / Timekeeper

●Provided administrative support to Project Manager & Site Superintendents

(Day and Night Shift) during TAR

●Entering and allocating employee hours, equipment and material into CCM

(Cost Control Management – P66)

●Creating and updating timesheets

●Doing exceptions, schedule changes and craft changes in CCM

●Running reports in CCM to verify all labor, equipment and material was entered

●Creating and maintaining sign in sheets

●Completing daily force reports for P66

Evergreen Industrial Services (Agency 8 Recruiting) May 2017 – Aug. 2017

LaPorte, TX

Administrative Assistant

●Provides administrative support to Sr. Administrator, Project Managers and Area Managers in the Tank Cleaning/Thermal Oxidizing Division

●Entering, allocating and accepting employee hours, equipment and material into Track

●Entering employee hours, equipment and material into Vista Viewpoint

●Entering payroll in Vista Viewpoint Timesheet

●Creating and posting invoices in Vista Viewpoint

●Creating, posting and editing purchase orders in Vista Viewpoint

●Creating and updating workbooks for Project Managers

●Closing out and billing end of month invoices

●Running reports in Track to verify labor, equipment and material.

UPS (United Plant Services) Feb. 2017 to May 2017

Deer Park, TX

Field Administrator / Timekeeper

●Provided administrative support to Project Manager GF and Safety (Day and Night Crew)

during Turnaround

●Entered employee hours, per diem, overrides and allocated hours, ran DAR’s and In and Out Reports in Track

●Entered employee hours, per diem, travel pay and equipment and dispatched employees

into SPARTA.

(UPS (United Plant Services) continued)

●Exported employee hours, per diem, travel pay and equipment into Vista View Point

and batched out for payroll

●Corresponded with client on schedule and craft changes

●Generated timesheets and variance reports

PSC (Robert Half Accountemps) Oct. 2016 to Feb. 2017

Deer Park, TX

Field Administrator / Timekeeper

●Provided administrative support to GF’s (Days and Nights) during TAR

●Created jobs, work orders and purchase orders for field tickets in OMA

(Organizational Management Application)

●Entered all billable and non-billable items (man hours, per diem, equipment, third party etc.) into Field Pro

●Reviewed all data enter into Field Pro after it had been Synced into EDM (Enterprise Data

Management

●Submitted all data entered into Field Pro for billing

●Ran reports from ISD (Industrial Service Division) (Total man hours, per diem, equipment)

●Entered employee names for man hours and per diem into ISD Billing reports.

United Safety April. 2016 to Oct. 2016

Deer Park, TX Jan. 2015 to Nov.2015

Field Administrator / Timekeeper

●Provided administrative support to all Supervision during TAR

●Maintained payroll information for contractors on site

●Maintained personnel files, fatigue log, radio log, force reports and safety man hours

●Tracking and entering employee’s hours and per diem into the Burn report.

●Entered employee’s hours and per diem into the Spira for Billing

●Maintained and generated time sheets and sign in sheets

●Maintained DAR’s for verification of man hours for all clients

GBR Marathon (Kelly Svcs.) Dec. 2015 to Mar. 2016

Texas City, TX

Data Entry Assistant

●Provided administrative support to all Marathon Track Administrators during TAR

●Assigned other cost (per diem) in Track

●Pushed per diem and travel in Track

●Zeroing out and correcting per diem in Labor details

●Added GL accounts to equipment timesheets

●Verifying, approving or rejecting Per Diem Pre-Approval Check List for sub-contractors

●Corresponding with Sub-contractors to receive correct paperwork for per diem and travel pay

SAP PROGRAMS

●ME51N - Create Purchase Requisition YIC9 - Missing Timesheets Report

●ME53N - Display Purchase Requisition ME23N - Display Purchase Order

●ME54N - Release Purchase Requisition CADO - Time Sheet: Display

●ME5A - Purchase Requisitions: List Display CJ20N – Project Builder

●YIC7 - Overview Timesheets by Section Head SE16 - Data Browser

●YMWFAP09 – AR WF Follow-up Report IW38 – Cost Reports

●YWFDEAD - Deadlines Exceeded by WI: CC spec. ME2K – PO Logs

Trained on other SAP modules Reference available upon request

Contact this candidate