Sergeant Major Personal Assistant

Lori A Meneley

***** ******** ****** **.

Barstow, CA 92311 US

Mobile: 760-***-****

Work: 760-***-****

Email: ****.*******@*****.***

Job Type: Permanent

Work Schedule: Full-Time

Work Experience:

EDD

01/2022 - Present

Currently unemployed, due to Government support contract layoff.

Actively looking for another permanent job.

While I have been unemployed, my mother has had some medical issues, I have been her caretaker and getting her back and forth to doctor appointments.

Bhate Environmental Associates, Inc.

Contracted to Fort Irwin, Directorate of Public Works Environmental Division

Fort Irwin, CA 92310 United States

01/2017 - 12/2021

Hours per week: 40

Project Support Technician

Duties, Accomplishments and Related Skills:

In addition to the administrative duties I fulfilled as an Office/Program Assistant in my previous position, my promotion to a Project Support Technician came with more in-depth responsibilities supporting the Environmental Compliance Specialist personnel within the Directorate of Public Works, Environmental Division (DPW-ENV). In my current position, I perform a variety of environmental, administrative, clerical, and business related tasks to support DPW-ENV and provide objectively based information for making decisions on the various aspects of the Divisions operations. In general, I provide technical advice on a variety of environmental compliance programs for the installation units, activities, and tenant organizations. In general, I assisted in the development, coordination, preparation, and management of environmental plans, reports, correspondence, pollution abatement, environmental technology,

compliance, monitoring and sampling projects and inventories.

INSPECTION, SPILL, AND INCIDENT REPORT DATABASES

Revamped the Compliance Inspection Database and Tracking System to easily input/output in Excel spreadsheets and MS Access database captures. Established standardized nomenclature to eliminate ambiguity and enable quick queries for information. Notify supervisors and DPW-ENV compliance personnel responsible for conducting inspections for upcoming suspense dates. Provide quality assurance and quality control (QA/QC) of all submitted reports to ensure required data was included and adequately reflected inspection results. Create digital versions and maintained hard copies of quarterly and annual compliance reports. Remain up-to-date on Army Environmental Management System (EMS) and SharePoint changes in formatting and reporting requirements to ensure timely upload of inspections and other requested data.

Maintain the current Spill Report database in Excel spreadsheets and implemented new requirements for accompanying digital maps either in PDF or Geographical Information Systems (GIS) shape files. Enter spill reports with details of incident including date, location, substance, amount, and persons involved, supervisor, witnesses, causes and remedies. Coordinate with the Directorate of Emergency Services (DES) on additional incidents and reporting of fires, discharge of fire suppressants, and traffic accidents and resulting spills of oil or gasoline. Provide detailed captures of the above databases to be used in end-of-year reporting in tools such as Headquarters Army Environmental Database – Environmental Quality

(AEDBEQ), Army Environmental System (HQAES), and TIERS.

SITE VISITS AND EQUIPMENT INSPECTIONS

Conduct compliance inspections on 90-day accumulation points, generators, mobile fuel tankers, and above ground storage tanks, issuing guidance and taking or informing owners of necessary corrective action. Ensuring that owner and tenant organizations comply with all regulations in their handling and storage of petroleum, hazardous materials and wastes. Provide after-action customer assistance and technical guidance in matters pertaining to hazardous waste management, spill response action and waste containment and clean up. Perform environmental inspections and enlisted the cooperation of Federal, State and local agencies in solving complex problems related to program areas.

ENVIRONMENTAL COMPLIANCE TRAINING SUPPORT

Assist in developing course materials for the 40 hour Hazardous Material and Hazardous Waste (HMHW), 8 hour HMHW Refresher, Annual Spill Prevention, Pollution and Prevention training classes. Create course certificates for the above and maintain databases of attendee certifications levels, dates received, and expiration dates so that unit and organizational points of contact could be easily provided with a roster of individuals requiring renewal. Organize lists of civilian and military attendees and conference room availability for natural and cultural resources preconstruction briefings and Environmental Control Team (ECT) briefings. Submit orders for printed or digital media to the installation TAS-C, coordinating with DPW-ENV staff in compliance and conservation fields for their specific needs and material parameters.

SCRAP METAL AND SCRAP WOOD ACCESS CONTROL

Receive requests for access to and removal of scrap metal and wood from the corresponding Fort Irwin waste yards for various training-related or organizational uses. Issue final access requests signed by appropriate DPW-ENV personnel and educate requesting individuals or organizations on the Army controls in place to govern the allowable use and final disposition of materials. Maintain an Excel database of individuals with authorized access to provide quarterly to yard staff as a measure of additional access control check and balance. Preserve hard copy authorizations for audit.

Supervisor: Brad Jackson 205-***-****)

Okay to contact this Supervisor: Yes

General Dynamics Information Technology

Contracted to Fort Irwin, Directorate of Public Works Environmental Division

Fort Irwin, CA 92310 United States

07/2014 - 12/2016

Hours per week: 40

Assistant, Office/Program

Duties, Accomplishments and Related Skills:

As the sole administrative support personnel for the Fort Irwin Directorate of Public Works, Environmental Division (DPW-ENV), my experience in this position was varied and long-reaching, with an emphasis on compliance issues, resulting in my eventual promotion to a Project Support Technician after two years.

MULTIDISCIPLINARY PROGRAM SUPPORT

Assisted subject matter experts (SME) in daily management of programs for land/habitat conservation, biological and cultural resources, pest management, water resources, solid waste, Military Munitions Response Program (MMRP), hazardous wastes and other pollution abatement programs by maintaining digital standard reference material libraries, assisting in agency coordination (Mojave Desert Air Quality Management District, Lahontan Regional Water Quality Control Board, San Bernardino County, Local Enforcement Agency (LEA), etc.), supporting Native American tribal consultation, managing material data safety (MSDS) sheet reference libraries, researching and assembling general program data, and operating internal tracking systems and other software programs. Maintained Division awareness and applicability by distributing to responsible staff members emerging and revised policies, standards, regulations, bulletins and criteria issued by the Environmental Protection Agency (EPA), the Unites States Code (USC), the Advisory Council on Historic Preservation (ACHP), the Department of Defense (DOD), the Army, and

the State of California.

OPERATIONAL AND PHYSICAL SECURITY

Facilitated administrative requirements for installation access request containing personally identifiable information (PII) for new hires, contractors and other visitors, which was accompanied by a Privacy Act statement and safeguarded to Army standards. Enacted daily Operational Security (OPSEC), Physical Security (PHYSEC), and anti-terrorism (AT) measures to include: building visitor registration, facility key control, hard copy and digital file labeling, records storage protocol and restricted access enforcement, and sensitive document and information technology (IT) disposal. Ensured Division staff were supplied with proper personal protective equipment (PPE) for specific tasks and conducted general workplace

safety briefings on a schedule of rotating topics.

EDUCATION, BRIEFINGS, AND ORGANIZATIONAL COORDINATION

Scheduled, assembled, coordinated attendance, and assisted in administering briefings for the quarterly Environmental Quality Control Committee (EQCC) and Qualified Recycling Program (QRP) Council meetings, which were attended by the Garrison

Commander, Command Sergeant Major, Chief of Staff, and 20 other supervisory stakeholders. Recorded minutes for these and multiple other meetings including weekly DPW-ENV staff calls, monthly DPW town halls, and topic-specific coordination briefings with the Directorate of Emergency Services (DES), U.S. Army Medical Command (MEDCOM), the Veterinary Treatment Facility (VTF), and Family and Morale, Welfare, and Recreation (FMWR). Received and logged reports of incidents from DES fire and police, ascertaining the proper DPW-ENV point of contact and initiating coordination. Created and disseminated quarterly DPW-ENV Division newsletter to inform community and command on current environmental issues. Regularly created internal and external memorandums IAW AR 25-50 and staffed both internally

and externally for review.

DIVISION PERMITS, FEES, AND INVOICE TRACKING

Created and maintained Permit and Fee Invoice tracker in MS Excel. Verified accuracy of invoices, generated 1034 Public Voucher for Purchase and Services, and submitted to Directorate of Resource Management (DRM) for payment. Researched any late notices, securing receipt from DRM and submitting to vendor or regulatory office. Maintained a running annual tally of invoices for use in budget projections and Directorate-wide data calls. Assisted in reconciliation of payment disputes and established standard

operating procedures (SOP) to ensure remediation of any potential future issues.

GENERAL RECORDS AND OFFICE MANAGEMENT

Collected and verified accuracy of Time and Attendance Cards, Leave Requests, and Overtime Reports, maintaining hard copy records for use in audits. Took care of Payroll timesheets and coordinated with accountants. . Responsible for developing estimates for employees’ pay and benefits. Certified letters and packages from all disciplines and created tracking sheets for general outgoing/incoming correspondence as well as tribal and agency official government-to-government communications. Performed a variety of budgetary and administrative functions in implementing the clinic’s budgetary programs, policies, and procedure. Monitored and tracked obligations and expenditures. Submited a variety of special reports covering the status of funds, expenses, and obligations to the Clinic owners for guidance and planning. Provided, developed, formulated and revised all budget requests for the upcoming year. Supported staff with use of the Defense Travel System (DTS), Excel and Word functions, providing informal training and guidance as needed. Created and managed DPW ENV Training Log, reminding staff of new requirements and upcoming renewals. Inventoried and issued office supplies, submitting Government Purchase Card (GPC) requests to ensure uninterrupted availability and maintaining supply and utility payment receipts. Operated and managed maintenance and repairs of office equipment including copiers, fax machines, scanners. Consolidated the accuracy of budget data estimates by the use of historical data, trend analysis and statistical techniques. Recommended transfer of funds between object class and item accounts under the same allotments when funds needed to cover increases in obligations or expenditures that fall within established limits. Determined that funds are being obligated in accordance with the goals, allotments and objectives of the church by identifying, categorizing and analyzing quantitative data.

Supervisor: Terri Shirnia 619-***-****)

Okay to contact this Supervisor: Yes

Engility

Fort Irwin, CA 92310 United States

02/2007 - 04/2014

Hours per week: 40

Administrative Assistant to Command Staff

Duties, Accomplishments and Related Skills:

As a contractor employee of Engility, which provided military support services at the National Training Center (NTC)/USAG Fort Irwin, I held the position of Administrative Assistant to the Joint Center of Excellence (JCOE) command team, to include the Director, Deputy Director, and Chief of Staff of the Joint Improvised Explosive Device Defeat Organization (JIEDDO). During my seven year tenure, I acted as the Personal Assistant to Director, Deputy Director and Chief of Staff in a high security organization. I acted as the "first face" of the organization and focused on providing World Class Customer Service with an

emphasis on courtesy. Some of the primary daily duties I accomplished were:

SCHEDULING AND TRAVEL COORDINATION

Managed calendars of Director, Deputy Director and Chief of Staff in MS Outlook. Scheduled and coordinated meetings, conferences and other commitments, applying knowledge of priorities. Issued invitations, tracked responses, and replied to invitations. Maintained office master calendar; tracking meeting and travel schedules of 50 JCOE employees. Briefed leadership on daily commitments; anticipated and assembled associated materials for appointments, presentations and conferences. Maintained suspense tracking systems to monitor reporting requirements, taskers and other deliverable deadlines. Prepare travel orders and managed travel arrangements in DTS for all members of the Command Group for CONUS and OCONUS. Prepared travel orders and managed travel arrangements in DTS for all members of the Command Group and 3 Bureau of Alcohol, Tobacco, Firearms and Explosive (ATF) agents. Gathered travel requirements from customers. Coordinated domestic and international flights, hotels, car rentals. Generated itineraries for customers. Gathered receipts and created travel vouchers. Interpreted and applied strict government travel regulations. Assisted JCOE staff with travel planning. Provided guidance on regulations, policies, and clearance, authorization and documentation requirements.

WORKFLOW ADMINISTRATION AND ORGANIZATIONAL COURTESIES

Reviewed incoming taskers. Determined relevant stakeholders; created routing slip and routed to secure signature of acknowledgement. Monitored progress of deliverables and briefed stakeholders on upcoming deliverable deadlines. Coordinated signature acknowledgement of policy changes in Policy Book. Maintained conference room schedule. Reserved rooms, coordinated audio-visual requirements. Prepared participant materials. Set up rooms and refreshments. Ran PowerPoint during presentations.

Recorded, prepared and disseminated minutes.

COMMUNITY, STAKEHOLDER, AND COMMAND COMMUNICATIONS

Communicated administrative policies, initiatives, emerging policies and directives to community and stakeholders on behalf of Command Leadership. Greeted and screened visitors and callers to protect productivity and priorities of leadership. Answered questions and disseminated information to level of authority. Applied knowledge of programs to route calls to appropriate personnel. Escorted visitors to offices and conference rooms. Prepared facilities for VIP visitors. Greeted and interacted with VIPs, applying proper protocols in military arena. Used MS Word to prepare, proofread and edit correspondence and memos under signature of leadership. Amended and updated reports. Ensured accurate grammar, spelling, formatting and clarity. Scheduled and coordinated secure video teleconferences (VTC), issuing invitations and authorizations. Updated PowerPoint slides for

presentations and briefings.

RECORDS MANAGEMENT

Created and administered files and databases to manage and maintain accurate record of correspondence, reports, projects, training, forms, and invoices and expenses. Generated routine database reports in Excel, preparing multiple views in spreadsheets, charts and graphs per user needs. Trained incoming Administrative Specialist on records systems, office policies, operations and customer service standards. Taught use of information management systems, suspense files and specialty databases. Provided technical guidance and moral support through learning curve.

Supervisor: Scott Thein 571-***-****)

Okay to contact this Supervisor: Yes

Northrop Grumman

Fort Irwin, CA 92310 United States

08/2003 - 02/2007

Hours per week: 40

Quality Assurance Analyst

Duties, Accomplishments and Related Skills:

As a contractor employee of Northrop Grumman, which provided military support services at the National Training Center (NTC)/USAG Fort Irwin, I held the position of Quality Assurance Analyst within the installation Personal Property Office and provided customer service solutions to civilian and military counterparts. During my four year tenure, some of the primary daily duties I accomplished were:

CUSTOMER SERVICE AND SERVICES COORDINATION

Coordinated transportation of personal property for incoming and outgoing military and civilian personnel. Verified Permanent Change of Station (PCS) authorizations and confirmed allowable shipment limitations. Provided technical guidance to customers regarding entry and exit processes, educating them on documentation requirements, and ensuring smooth transitions. Ascertained shipment and temporary storage requirements and rates for varying sizes of loads and varying levels of assistance needs. Verified and extended Storage-in-Transit (SIT) and Do-it-Yourself (DITY) moves. Acted as an intermediary between customers and contractor/sub-contractor transportation and storage companies to transfer information

and organize services.

FILE AND DATABASE MANAGEMENT

Established and administered files in the Transportation Operation Personal Property System (TOPPS) database. Entered accurate datasets for customer, cost center for billing, origination and delivery points, and authorizations. Logged routing and booking of transportation, to include accessing and updating various contractor/sub-contractor tracking systems to monitor progress and delivery. Maintained electronic and hard copy document files to include: customer orders and authorizations; company, contractor, and sub-contractor service agreements; certifications of delivery; customer service evaluations or complaints; and final delivery inspection and close-out documentation. Managed back-up data to sufficient company and Government standards to pass potential audits and inspections.

QUALITY ASSURANCE AND SURVEILLANCE

Certified statements of service and issuing final certificates of delivery. Received, documented, and followed-up on customer complaints or grievances. Researched delays and missing property using various company-specific tracking systems and inspection of vendor’s internal documentation. Enforced accountability of shipping companies for control of property and timely delivery. Maintained control and accountability for expendable and non-expendable property including Government Furnished

Equipment/Property (GFE/GFP).

INVOICING AND CONTRACT PAYMENTS

Reconciled contract terms, invoices and payments to 100% accuracy. Reconciled Central Billing Account (CBA) for Contracting Travel Office. Worked within company specific internal invoicing and payments systems applications to calculate payments to customers and contracted companies. Analyzed and evaluated transaction documents. Approved or denied Central Web Application (CWA) and Power Track for Government Bill of Lading (GBL) shipments.

Supervisor: Karen Espinosa 760-***-****)

Okay to contact this Supervisor: Yes

Hi Desert Transfer and Storage

Hesperia, CA 92340 United States

11/2001 - 08/2003

Hours per week: 40

Secretary

Duties, Accomplishments and Related Skills:

In my role as a secretary for Hi Desert Transfer and Storage, I served as liaison between the company and the Military transportation offices with whom we coordinated (USAG Fort Irwin and the Marine Corps Logistics Base, Barstow). I eventually leveraged my experience in this position into a promotion as a Quality Assurance Analyst with Northrop Grumman, working even more closely with the Military transportation offices and providing direct support to soldiers and families customers.

In my general daily duties for this position I: Ensured accuracy, completeness and Government approval on all vouchers; Maintained all required documents prior to filing; Was responsible for receiving all military and local C.O.D shipments; Provided estimates and surveys for all shipment types; Was responsible for maintaining department schedule; Maintained customer confidence and protect operations; and Prepared reports and maintained office supplies.

Desert Van and Storage

Barstow, CA 92311 United States

02/1998 - 10/2001

Hours per week: 40

Office Manager

Duties, Accomplishments and Related Skills:

In my role as an Office Manager for Desert Van and Storage, I maintained the office facilities, provided clerical support, and served as liaison between the company and the Military transportation offices with whom we coordinated (USAG Fort Irwin and the Marine Corps Logistics Base, Barstow).

CUSTOMER SUPPORT

Selected the most economical and advantageous rates, routes, and modes in order to meet customer's needs and requirements. Performed follow-ups on all shipments in and out of our Area of Operation to ensure timely delivery. Perform pre-moving surveys for Military and Commercial business.

CLERICAL PROCESS ACCOUNTABILITY

Ensured accuracy, completeness, and Government approval on all vouchers. Maintained and filed all documents as required. Was responsible for scheduling labor resources. Was responsible for payroll

within the local office.

FACILITATION OF GOODS TRANSPORTATION

Ensured that Commercial shipments were classified, routed, and that rates were in accordance with the commercial rate solicitation. Evaluated carriers represented by my office for performance, shipment refusal, missing items, and shipment turn down. Obtained shipment clearance from Military Traffic Management Command (MTMC), as well as aerial and water port terminals. Perform on-the -spot inspections to ensure that containers were properly marked with all required data to include correct Transportation Control Movement Documents (TCMD). Monitored local shipments and Van Line Order Entry. Was responsible for applying solicitation or contract provisions and rates to services performed. Knowledgeable and experience on forms DD 619-1 and DD-1840.

Ram, Inc.

Fort Irwin, CA 92310 United States

07/1997 - 10/1997

Hours per week: 40

Logistical Specialist

Duties, Accomplishments and Related Skills:

In my role as a Logistical Specialist for Ram, Inc., I served as a supply management specialist with a responsibility to analyze pertinent data and produce reports concerning company and Government property accountability, logistical programs, and administrative matters regarding lease of Ram vehicles

to the USAG Fort Irwin Transportation Motor Pool (TMP).

LOGISTICAL SUPPORT

Planed and coordinated logistical functions and provided guidance to employees within the company. Received shipments due in for processing, and processed the appropriate paperwork based on those shipments. Checked items against purchase orders and packing slips, and made sure bar codes and serial number matched against each other; Stocked and stored supply items. Accumulated data to determine

computation of annual requirements of equipment, material, and supplies.

FINANCIAL RECORDS AND FORMS

Coordinated and monitored supply related issues that include contracting/purchasing actions, fund expenditures, Financial Liability Investigation of Property Loss (FLIPL) reports, and work orders for real

property, updating and maintaining the Available Balance Files.

PROPERTY ACCOUNTABILITY

Maintained control and accountability over all expendable and non-expendable property, as well as Government Furnished Property (GFP). Issued items out to employees and documented on appropriate accountability forms, updating quantity changes in the computer system. Made new part cards for new items and equipment. Ensured the requisition, receipt, storage, accountability and issue of supplies and Standard Army Maintenance Information System equipment. Established hand receipts for equipment and maintained supporting document files. Conducted inventories of assigned government property and equipment.

FACILITATION OF REPAIRS AND MAINTENANCE

Maintained and filed all required documents, and was responsible for shipping Military equipment to vendors for repair.

Hughes Technical Service

Fort Irwin, CA 92310 United States

09/1996 - 07/1997

Hours per week: 40

General Clerk II

Duties, Accomplishments and Related Skills:

In my role as a Clerical Clerk for Hughes Technical Service, I provided program support for supply lines of commercial products to Military installations (USAG Fort Irwin and the Marine Corps Logistics Base, Barstow).

In my general daily duties for this position I: Ensured accuracy, completeness, and Government approval on all vouchers; Maintained and filed all required documents according to regulation; Assisted the Procurement Department as needed; Prepared and submitted preliminary Request for Quotes (RFQs) to Vendors; Conducted vendor contact for follow up on past due purchase orders; Processed distribution of completed procurement packages; Was responsible for computer input of purchase orders and payments; In-processed returned equipment for vendor repairs, and made shipping arrangements as required; and Obtained quotes and authorization for repair costs and services.

Education:

Barstow High School Barstow, CA United States

High School or equivalent

Job Related Training:

1) Spill Prevention and Action Plan, last update 02/2021;

2) NTC 40 Hour Hazardous Materials and Hazardous Waste, 05/2016;

3) 8 Hour Refresher Hazardous Materials and Hazardous Waste, 02/2021;

4) California Hazardous Waste Classification, 5/2016;

5) Environmental Compliance Training System, 5/2016;

6) GHS Hazardous Materials Communication, 1/2015;

7) Basic Air Pollution Meteorology, 11/2014;

8) Introduction to Air Pollution Toxicology, 11/2014;

9) Environmental Statistical Techniques, 11/2014

10) HAZWOPER 40 Hour, last update 07/2021

Additional Information:

TECHNICAL SKILLS

MS Office Suite including Word/Access/Excel/PowerPoint/Outlook including calendar; Adobe Acrobat; SharePoint Defense Travel System (DTS); Army Records and Management System; Correspondence Database; Permit and Fee Invoice Tracker Database; DPW Environmental Training Log; Compliance Inspection Database and Tracking System; Spill Reports Database; Electronic and Hard Copy file Systems; Property Book/Hand Receipts Use; maintenance and minor troubleshooting of general office equipment including printers, copiers, fax machines, scanners, shredders and multi-line phone system; Type 45 wpm

AWARDS

JCOE Performance Award, 2009

Contact this candidate