JOCELYN M. CUEVAS

Nuaja Street *** Zone ** Building 2 Room 6, Doha, Qatar

Mobile No. +974-********

Email: adpyct@r.postjobfree.com

HIGHLIGHTS OF QUALIFICATION

Highly skilled in the field of Administrative Experience in HR, Procurement, Accounts for 19 years in the Philippines and 9 years of GCC’s Extensive experience in Documentation and General Administrative in the Construction Industry. I am a hardworking, motivated and enthusiastic person. Can easily adapt to the working environment. SKILLS AND COMPETENCY

• Extensive Knowledge of Microsoft Office Application (Word & Excel) PowerPoint, Microsoft Outlook, and Proficiency in Oracle and ACONEX.

• Efficient in office work with excellent typing skills, fast learner, minimum supervision, and good in oral and written communication, positive and hardworking, organized, resourceful and honest, willing to learn and invest time & effort to accomplish the assigned task.

• Able to work with minimal supervision and as a cooperative team member.

• Can work well and remain calm under pressure.

EMPLOYMENT HISTORY

2020 to present NABINA HOLDING / INTERIOR

Document Controller

Airport Road Al Wakra St.

Doha Qatar

2019 to 2020- UCC- Infraroad

Document Controller / HR Admin Coordinator

HAMAD-Airport - Western Taxiway & Stand Development Works Package No. HIAEP/0012 - UBTJV Site Office Project

Doha Qatar (1.5 years+) – Project Base Contract

2016 to 2019 - QD-CPC-Industries

HR -Document Controller- Site Office / Receptionist Secretary- UAAC Office Site Project At Doha Metro-Red lIne South Elevated & Grade Doha Qatar

(3 years+)

2013- to 2016 - Combined Group of Trading & Contracting Company W.L.L. Secretary - Document Controller

Doha Qatar (3 years+)

2005- to 2013 - RRDC MAINTENANCE & GENERAL SERVICES. Admin / Account Assistant

Philippines (8 years+)

1997 to 2005 - SAN TECHNOLOGY INC

Japanese Manufacturing Company

General Admin Assistant- (Employees Benefits and Welfare) Purchasing Assistant (Import / Local)

Philippines (8 years+)

1994 to 1997 DIRECT LINE CARGO SHIPPING COMPANY

Admin/ Documentation Clerk Assistant

Philippines ( 3years+ )

JOCELYN M. CUEVAS

Nuaja Street 904 Zone 41 Building 2 Room 6, Doha, Qatar Mobile No. +974-********

Email: adpyct@r.postjobfree.com

PROFESSIONAL EXPERIENCE

NABINA HOLDINGS/ INTERIORS

Building 390

P.O. Box 130

Doha Qatar

HEAD OFFICE -INTERIORS.

Position: DOCUMENT CONTROLLER - (June 20, 2020, up to present)

• Responsible for receiving, logging, and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the workflow.

• Filing and distribution of all site/project-related documents not limited to drawings, letters, and invoices.

• Managing both hard copy and electronic versions of information (documents numbering, formats, issuance, review, dispatch, and recording).

• Registering all incoming and outgoing correspondences, drawings & technical submittals.

• Ensure that all project information is up to date and distributed to relevant recipients.

• Ensure to follow all Document Controller Management Standard Operating Procedure.

• Routine document management administrative tasks including document release and publishing, technical query handling, transmittal, filing, copying, and local library management.

• Coordinate with site/project team for timely submission of documents and provide help when suited.

• Assist with the production of reports and documents as required.

• Archiving contract/project documents.

• Successful closeout and handover of documentation as required by the Department Manager.

• Maintain Project Documentation as per ISO standards. UCC INFRAROAD W.L.L. Complex

Power Holding Bldg

Lusail City

Project Name: HIA Airport Expansion-TaxiWay

QA/QC DEPT

Position: DOCUMENT CONTROLLER - (Sept 15, 2020 – June 19, 2021)

• Responsible for Incoming/Outgoing flow of documents

• Filling correspondence, documents, reports, and other important documents.

• Updating the Inspection Request Logs- Incoming and Outgoing

• Preparing weekly summary reports of Incoming IR Code 3.

• Performs other duties as assigned by the upper line of authority within the scope of his qualification.

• Assist the senior document controller and reporting by performing all documents, transactions, processes, classification, registration, archiving, and distribution.

• Scan letters and documents, and file electronically in the Computer Reference Number sequence.

• Copy and distribute required documents

JOCELYN M. CUEVAS

Nuaja Street 904 Zone 41 Building 2 Room 6, Doha, Qatar Mobile No. +974-********

Email: adpyct@r.postjobfree.com

UCC INFRAROAD W.L.L. Complex

Power Holding Bldg

Lusail City

Project Name: HIA Airport Expansion-TaxiWay

HR DEPARTMENT

HR ADMIN-COORDINATOR – ( 19 Oct 2019 – Sept 2020 ) 1. Responsible for Land Side Passes to all Subcontractors and New UBTJV Employees.

• Review, Sorting and check all the documents received from all Subcontractors and Newly hired employees to schedule for induction.

• Coordinating to HSE to the schedule given.

• Responding to all inquiries and sending the procedure in regards to Land Side Passes Concern.

• Preparing Application for G4S Induction and Vehicle Pass Application.

• Responsible for receiving Car Registration / Estimara copy for applying vehicle pass sticker for Land Side.

• Scan and copy the Signed Application for Induction and Vehicle Application along with all documents before submitting them to G4S.

• Maintain the soft copy on all submitted applications for Gate Pass and Vehicle Pass.

• Collection and Distribution of Gate Pass and Vehicle Sticker.

• Handling Petty Cash for Land Side Passes Expenses. 2. Assisting the employee for lost ID and Vehicle Pass applied for replacement. 3. Assisting and sending a temporary pass to all Incoming Visitors, New Joiner, and Supplier/ Subcontractor.

4. Another task is related to HR Administrative functions such as distribution of QID, Sim, releasing all the Certifications requested, and receiving all the leave applications. QD-CPC- Industries W.L.L. Complex

Light Industries Area (East)

Mesaieed Industrial City

Project Name: ISF Project/ Wood Factory (Wood & Interior Finishing Division) Position: DOCUMENT CONTROLLER / ADMIN-COORDINATOR

15 Nov 2016 to 19 Sept 2019

• Directly reporting to Division Manager

• Responsible for all Incoming inquiries related to ISF projects like quotations, Invoices of all delivered manufactured Doors, Ceiling from Factory going to Site.

• Assigned in Daily Activities in production by the issuance of the Delivery Note.

• Handling all HR-related works such as Leave application, Travel request, preparation of leave settlement and final settlement, and all employees inquiry.

• Schedule visitors and clients as instructed.

• Maintaining Physical and digital personnel records like employments contracts, updating internal databases with new hire information, and renewed iD’s.

• Assist and respond to employees’ inquiries about benefits (ex. number of vacation days they’re eligible for)

JOCELYN M. CUEVAS

Nuaja Street 904 Zone 41 Building 2 Room 6, Doha, Qatar Mobile No. +974-********

Email: adpyct@r.postjobfree.com

• Sending internal communication as per advice by the Division Manager (memos, reminders, and other sorts of communications).

• Maintain logbooks, including sign-in/out logs, for visitors and attendance of the employees.

• Maintains documents, files, and records per department

• Monitors assigned department activities and/or program components for coordinating activities QD-CPC- Industries W.L.L. Complex

Light Industries Area (East)

Mesaieed Industrial City

Project Name: Metro Redline South

Elevated & Al Grade

Position: DOCUMENT

CONTROLLER / RECEPTIONIST

15 Mar 2016 to 19 June 2018

• Implement and maintain document control processes and procedures.

• Ensure Document Management according to established procedures and standards.

• Maintain and manage electronic and hard copy documents as required.

• Process incoming documentation, registration in the system internal distribution, and archiving, and utilize a Document Control Database suitable for identification, recording, and tracking of documents.

• General document control activities such as scanning, photocopying comply with project standards and ensure all documents are as up to date as possible within electronic filing systems.

• Make sure that controlled copies of the latest approved documents and drawings are distributed internally and externally.

• Mark any obsolete documents and archive them separately.

• Maintain the status of all incoming/outgoing and technical documentation

• Preparing necessary documents needed for Submission such as Official Transmittal, Material Approval Request (MAR), Shop Drawings (SD), Calculation, Request for information both hard copy & soft copy.

• Receiving and submitting ERS (Engineer’s Review Sheet) to the Contractor

• Receiving and sending of letters to the Contractor.

• Monitoring, Checking, and Tracking the Submittal status in standard document management program to register documents and produce logs, transmittals, and other reports as required for Shop drawing, Material Submittals, Calculation, and Structural reports, & Method Statement.

• Uploading all Submittal and Workflows through Electronic Document Management System

( ACONEX).

• Setting up project filling systems and make log and file all incoming, outgoing correspondence. Ensure and organize Document Register and Master Data List activities.

• Ensure All approved documents and drawings are properly filed and send a copy to the site

• Coordinate to Project Manager & Technical Manager all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

• Responsible for the staff's daily attendance and preparing Purchase Requisition for office stationaries needed.

• Generate the various document control reports as required, maintain updated records of all approved documents and drawings and their distribution. Circulating all documents needed via email outlook.

• Maintain updated records and logs of all approved documents such as shop drawings material submittals, method statements, and other concern submittals related to the project. JOCELYN M. CUEVAS

Nuaja Street 904 Zone 41 Building 2 Room 6, Doha, Qatar Mobile No. +974-********

Email: adpyct@r.postjobfree.com

COMBINED GROUP for Trading & Contracting W.L.L.

Building 127 E-Ring Road Al Furat Street Doha Qatar Position: SECRETARY-GENERAL ADMIN COORDINATOR

26 May 2013 to 25 Feb 2016

• Performs general clerical duties such as: o Receiving, Circulating, and recording all Incoming and Outgoing faxes, Emails, and hand deliveries and ensure all correspondence is forwarded to the proper department.

• Sending and Encoding all Purchase Order in the system, to ensure supplier received a copy and coordinate the delivery schedule.

• Assigned and replaced reception duties.

• Responsible for receiving all documents from the site and Maintaining updated records of all approved documents and drawings.

• Coordinate all activities related to the Document Control Procedure, including technical documents, drawings, and commercial correspondence. Generate the various document control reports as required.

• Receiving All the purchase requests issued by the central/site and head office.

• Implementing the purchase structure supplier’s policy to make LPO.

• Getting the best price for all needed items with the highest quality and credit payment facility, by obtaining at least three price quotations with the same specification and quality.

• Getting the approval of the best price quotation from the concerned department and the cost control manager then issues the LPO.

• Submitting the LPO to the cost control manager to review and sign then to the financial controller for approval.

• Submitting the approved LPO to the supplier to start the purchasing process.

• Following up with the supplier until delivering the requested items on the agreed date.

• Following up with the receiving clerk that the items are matching for quantity & quality, if not the purchasing officer has to take the necessary action to discuss with the supplier how to manage the matter or ask the second priority supplier to deliver us what we need to match our quantity and quality by new LPO promptly to avoid any problem related to a shortage of any items for the central store or outlets.

• Providing suppliers evaluation reports.

COMBINED GROUP for Trading & Contracting W.L.L.

Building 127 E-Ring Road Al Furat Street Doha Qatar Project Name: Wedding Hall @Al Dayen

Position: SECRETARY DOCUMENT CONTROLLER

15 June 2015 to 25 Feb 2016

• Assisting in Receiving all Material/ Technical Submittals and coordinating with the Consultant regarding all concern matters.

• Responsible for circulating all correspondence to Sub-Contractors.

• Preparing and issuing transmittal for Shop Drawings, Material Submittal, Inspection Request, Method Statement including ITP and Risk Assessment, & Correspondence.

• Preparing Updating Logs, Tracking and records of all documents submitted and their Status.

• Performs document quality checks per Company document control procedures.

• Communicate and liaise with project teams for the efficient flow of documentation, hand over and closeout of project activity to ensure consistency in document control.

• Process outgoing documentation, and preparation of daily transmittal to the client and the main office.

• Maintain an accurate filing system for all incoming documents whether electronic or hard copy. JOCELYN M. CUEVAS

Nuaja Street 904 Zone 41 Building 2 Room 6, Doha, Qatar Mobile No. +974-********

Email: adpyct@r.postjobfree.com

RRDC MAINTENANCE & GENERAL SERVICES

Philippines

Admin / Account Assistant

Aug. 2005- Mar -2013

• Assist Finance/Administrative Officer in supervising and providing guidance to team members regarding the commitment of works assigned.

• o actively communicate within the team and with other branches in a cooperative and goodwill manner through all possible communication means.

• Coordinate Finance/Administrative Officer in organizing and maintaining the filing system.

• Updating Employees' profiles, their related documents, and contracts

• Checks and submits benefit Claims of employees with SSS, Philhealth, and Pag-ibig.

• Files and updates personnel records

• Responds to employees’ general inquiries on payroll concerns. SAN TECHNOLOGY INC, -

Japanese Manufacturing Company

Philippines

General Admin/ HR Assistant- (Employees Benefits and Welfare) Nov.2001-July 2005

• Handling all documents related to employees such as Leave, Claims, Performance Evaluation, Terminations, and All Benefits information.

• Compile and update all the employee records and assist in payroll preparation by providing relevant data

(absences, leaves, and other concerned information)

• Responsible for checking, receiving, and evaluating the SSS Sickness and Maternity notification.

• Submit all sickness and maternity notifications to SSS Office for evaluation.

• Informs claimant about sickness evaluation

• Make a summary report about the status of sickness notification every week.

• Prepares sickness reimbursement for approved sickness employee's notification.

• Inform thru memo the claimant of the signature of their sickness reimbursement.

• Submit to SSS all sickness reimbursement for stamping

• Prepares sickness and maternity report

• Conducts Orientation to newly hired employees, concerning benefits and welfares of the employees.

• Assist in the processing of Phil. Health requirements, Pag-ibig, SSS Loan application. SAN TECHNOLOGY INC

Japanese Manufacturing Company

Philippines

Purchasing Assistant (Import / Local) Sept. 1997-Oct 2001

• Approved and check all received Purchase Requisition by the canvasser from requesting party

• Coordinate with requesting party regarding the status of their request.

• Coordinate with canvasser by sending the request for quotation to the supplier.

• Evaluate and verify submitted quotation and negotiate to the supplier about Price, Schedule of Delivery, Terms of Payment and Warranty

• Monitor all the deliveries, undelivered items, price, payment, and cash advances. JOCELYN M. CUEVAS

Nuaja Street 904 Zone 41 Building 2 Room 6, Doha, Qatar Mobile No. +974-********

Email: adpyct@r.postjobfree.com

• Evaluate supplier's performance, prepare purchase Order and Coordinate with the nominated Supplier.

• Responsible for receiving and evaluating all approved Purchase Requisition forms.

• Negotiate with supplier for Schedule of Delivery, Advance Delivery, and Flight Schedule.

• Coordinate the person-in-charge in material control regarding the receiving report of all incoming goods with the corresponding invoice

• Prepares monthly report of Balance Confirmation and Price List of the Raw and Auxiliary Materials.

DIRECT LINE CARGO SHIPPING COMPANY

Admin / Documentation Clerk Assistant

June 1994-July- 1997

• Verifies and keeps records on incoming and outgoing shipments and prepares items for shipment by performing the following duties to quality and productivity standards.

• Operates lift trucks or hand trucks to convey, move or hoist materials to proper departments or areas.

• Maintain an inventory of shipping materials and supplies. Suggest and instruct customers on shipping products and services, routes, and rates. Assemble, gather and document shipping parcels.

• Maintain and manage logbooks for incoming and outgoing parcels. EDUCATIONAL QUALIFICATION

COLLEGE - FOOD SERVICES MANAGEMENT (1988 -1993)

Philippine Christian University-

Taft Avenue Manila, Philippines

TRAINING/SEMINARS

1. Aconex Project Management Software

Doha Metro-Red Line South Elevated & at Grade. Qatar Rail Project September 2016

2. January 25,2003 Environmental Management System Training San Technology Inc. TFT Plant - Rosario Cavite, Philippines 3. September 18,2003- SSS Orientation Concerning Sickness/ Maternity Benefits Loans Granting and Repayments, & Contribution Payments Cavite Economic Zone Rosario Cavite, Philippines

4. August 27- 28,2001 Basic Supervisory Skills Seminar (August 27- 28,2001) San Technology Inc.- Neomax II Training Room- Rosario, Cavite, Philippines 5. August 18 to Sept. 18, 1991, Integrated Hotel & Restaurant Services Jimmy Valeroz Consultancy and Training Midland

Plaza Hotel- Ermita, Manila, Philippines

PERSONAL INFORMATION

Nationality: Filipino

Languages: English/Filipino

Marital Status: Widowed – with 3 children

Religion: INC Christian

JOCELYN M. CUEVAS

Nuaja Street 904 Zone 41 Building 2 Room 6, Doha, Qatar Mobile No. +974-********

Email: adpyct@r.postjobfree.com

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