Executive Assistant Administrative
Resume:
OBJECTIVE
A motivated administrative
professional seeking a position in a
challenging environment. Over 8
years experience successfully
providing administrative and
secretarial support to the operational
department. Proficient in a range of
computer applications. Well-
developed communication and
customer service skills.
SKILLS
• Creative and aggressive
self-starter with integrative
thinking skills.
• Professional and personal
credibility.
• Strong work ethic, taking
ownership of all duties and
responsibilities.
• Good communication skills.
PERSONAL INFO
• DOB – 08th JAN 1991
• Married to Antony Sylvester
• Indian National residing at
Sharjah, UAE
NEHA NAHOMIA
adpy6d@r.postjobfree.com
EXPERIENCE & KEY RESPONSIBILITIES
ADMIN ASSISTANT (TREASURY)• MAJID AL FUTTAIM VENTURES LLC • APR 2017 – MAR 2019
Bank Account Management
• Management of Bank Accounts - Opening, closing, maintenance, change of signatories, securing bank letters etc. for 5 business units and the Majid Al Futtaim Ventures Head Office.
• Online e-banking process management including review of controls for online banking and C2pay in accordance with internal policies.
• Administration and maintenance of the C2pay system for all business units, bank balance reporting and periodically ascertain if all banks continue to report balances – report any exceptions
• Liaising with banks regarding payment issues, FX payments, sanctions issues, cheque confirmations.
• Issue and maintain LC/ LG/ Amendments/ renewals
• Maintain signatory reconciliation and bank confirmations for audit purposes.
Cash Pool Management
• Preparation and consolidation of cash flow forecast and cash balances for head office and business units.
EXECUTIVE ASSISTANT • CAPGEMINI INDIA PVT LTD •
OCT 2013 – NOV 2015
• Providing administrative support to senior dignitaries (Director, Vice President and Senior Vice President).
• Calendar Management: Scheduling, coordinating and organizing events such as meetings, conference and departmental activities.
• Travel Management: Plan and execute activities related to visa processing and tickets.
• Expense Management: Arrange Forex, submit and reconcile expense reports.
• Asset management and raising request for new assets for projects by creating tickets on Remedy, IBX, LVIS and GPOC for issues follow up with respective team and tracking till the resolution.
• Integrating different vendors regarding invoicing, payment release, generating PO’s, Negotiation with vendor to get the best margin and meet the budget pre-finalized by the company.
• Handling Client Visit and Client events by providing their accommodation, transport, arranging conference and meetings. 2
EDUCATION
B COM • 2014 • KSOU
Advanced Corporate Practical
Training at HR HOUSE
ADMIN EXECUTIVE • INFLOW TECHNOLOGIES PVT LTD •
JUL 2011 – AUG 2013
• Attendance and Leave management
• Supervising administrative services within the office
• Vendor Management, Processing the bills for payment & coordinating
• Managing Purchase orders for all vendors
• Allotment of mobile connections & data cards as per the policy & managements approval to employees.
• Preparing monthly mobile/ data card statements for payroll processing.
• Ordering for supplies & stock maintenance.
• Managing Travel Desk-Ticket Bookings, Visa, Insurance, accommodation, cancellations/refunds, Web check-ins & Transport arrangements.
ADMIN & HR ASSISTANT • END TO END MARKETING SOLUTIONS PVT LTD • JAN 2010 – JUNE 2011
Administrative & Facilities Management
• Admin invoice checking & processing for payments
• Supervising administrative services within the office
• Perform general office duties such as ordering supplies, maintaining records & performing basic bookkeeping work
• Coordinating with hotels for banquets
• Preparing agendas and make arrangement such as coordinating catering for luncheons, for board & other meetings
• Travel arrangements: Ticketing, Hotel Booking and Transfer for employees and incoming visitors / Clients
Payroll Management
• Maintenance of Employee attendance and leave records
• Monitoring Electronic time recording and updating attendance
• Maintenance of Driver’s over time records and certifying for the payment
Recruitment
• Browsing, screening and scheduling interviews.
• Coordinating with the Heads and candidates for first level interviews and exit interviews.
• Joining formalities, Issue bank application for opening salary accounts, Issue PF & ESI forms etc.
• Coordinating with Business Promotions for preparation of ID card and issuing of ID cards for new employees
• Maintaining Employee Master Data updating and allotment of Employee code.
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