Executive Assistant Services Specialist

Marcia D. Espinosa-Oliva

*** ******** **, **, ********, NY 12550

Cell: 845-***-****

******.********.*****@*****.***

Profile

Demonstrated history of producing accurate, timely reports. Flexible and versatile. Thrive in deadline-driven environments. Excellence in driving team to achieve goals and vision of Fiscal Departments. In addition, talent for quickly mastering technology and any new software pertaining to the financial services industry. Salary negotiable. Education

American Public University – Charles Town, WV 25414 Master of Science in Accounting, 2023

Marist College – Poughkeepsie, NY

Bachelor of Science - Concentrations in Accounting & Organizational Leadership, 2015 Dutchess Community College – Poughkeepsie, NY

Associate of Applied Science in Accounting, 2011

Skills Summary

● Experience with Accounting Software Applications: Finance Manager, nVision, ALIO, FundEz, Therap,

Choices, eMedNY, ePaces, MillinPro, NetSuite,

QuickBooks, KVS, NYSFS, Grants Gateway, Sage

100, Great Plains

● Accounting/Bookkeeping Experience

● Payroll & Human Resources Experience (ADP,

Paycom, Paychex)

● Prepared annual, quarterly, and monthly budgets

● Completed audits for Workers Comp, Insurance and required by specific grants/contracts.

● Maintained Fiscal component of Contracts, Grants

● Bilingual (English/Spanish)

● Billing, Vouchering (OMB, Medicaid, Insurance)

● AUD, CFR, Single Audit Report, Board

Financials, and Other Experience

● Prepared 1099’s, W2’s

● Responsible for oversight of Audit and Single

Audits

● Prepared reports required by NYSDOH, Medicaid,

Counties and Local Municipalities

● Supervised, Coached, Mentored, and Trained

various staff

Greystone Programs, Inc. – Hopewell Junction, NY

Billing Compliance Specialist/Senior Accountant, 2015 to 2019. Responsibilities: Oversight of Internal Audit. Coordinated all financial audits and prepared all necessary documents for audits. Reconciliation and tracking of State Aid, Managed bank accounts; Assisted with the annual filing of the CFR. Posted necessary accounting entries; Maintained several general ledgers, subsidiary ledgers, and individual accounts accurately and efficiently. Prepared monthly, unit utilization reports, managerial internal revenue reports; Created business analysis reports for revenue maximization. Responsible for all cash receipts, billing, and discrepancies. Negotiated contracts for entity with various insurance companies, and vendors. Responsible for Cash Revenue Postings.

MHRIC – New Paltz, NY

Financial Services Specialist II, 2011 to February 2015. Responsibilities: Oversight of receipts, recording and depositing revenue. Provided school administrators and support staff with training on accounting software programs. Completed 1099’s, W2’s, and various payroll for school districts. Provided implementations for requisitions, HR, Payroll and Negotiating Modules. Served as Team Lead in software implementations. Marist College – Poughkeepsie, NY

Administrative Executive Assistant. Center for Multicultural Affairs, 2008-2011 Responsibilities: Developed and implemented effective and efficient office managerial processes, Excellence, and district recognition of internal and external professionalism & courtesy; Experience with proper management of State and Federal program funds; Provided ad hoc reports as requested for internal, external clients.

Additional Experience and Skills:

Supervise staff of 10 with responsibility for all fiscally related activities, including budget preparation, financial analysis, purchasing and contracts, grants management, special districts, debt issuance and statistical and revenue analysis. Reconciliation and tracking of State Aid, assisted with the annual filing of AUD (Annual Update Document) Posted necessary accounting entries; Maintained several general ledgers, subsidiary ledgers, and individual accounts accurately and efficiently; Supervised payroll preparation process; Experience with Human Resources, Requisitioning, Negotiations, Budgeting and Receivables, Oversight of W2’s, 1099’s. Track and manage spending levels and encumbrances of funds and projects.

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