Document Controller

RODEL A. FLORANTE

Bldg. **, Zone 39, St. 845

Al Nasser, Doha, Qatar

Mobile : +974-****-****

Email : adpxg1@r.postjobfree.com

SUMMARY

An experienced Document Control with over 19 years (total 13 years in Qatar) exposure in various areas of Document Management Systems aligning with client’s and consultant’s required deliverables. Knowledgeable from the creation, review, distribution, retrieval and archiving aspects of document lifecycle. Widely involved in the project technical documents, engineering documents, contracts or agreements, letters or correspondence, commercial documents, method statements, RFI, prequalification documents materials and samples process and control in accordance to company’s Quality management System and ISO 9001. Ensures documents are properly received, accurately recorded, and distributed as per approved distribution matrix to the concerned functional area, discipline, or stakeholder. Adhere and adopts to organizational policies and procedures and incorporate the industries best practices in document management systems. EDUCATION

Bachelor of Science in Computer Science, 2002

University of Perpetual Help System, Philippines

ROLES AND RESPONSIBILITIES

Principal Accountabilities

Coordinates all activities related to the Document Control procedure.

Maintains the documents and drawings in the Document Control office under safe.

Receives all type of contract documents, correspondence, tender, legal and same to shall circulate to concerns recipients and departments.

Inputs document data into the standard registers ensuring the information is accurate and up-to-date. 1. Document Management and Administration Support

Coordinates all activities related to the Document Control procedure, including technical documents, QA-QC, Construction Document and drawings, technical, financial, commercial correspondence etc.

Maintains the documents and drawings in the Document Control office under safe, and will be sole responsible for handling.

Ensures all receive type of contract documents, correspondence, tender, legal and same are circulated to concerns recipients and departments.

Ensures to follows and understand well organized standard hierarchical folder structure for all projects.

Encodes document data into the standard registers ensuring that the information is accurate and up to date.

Produces report to project director & manager and to all project team.

Frequent follow up on documents status and outstanding items with project team and with external parties.

Ensures proper understanding of all client procedure, requirement on documentation perspective to put in place and follow accurately without any discrepancy

Prepares and follow project defined transmittal to client, consultant, sub-contractor and other external parties

Ensures that document is quality checked before transmitting, submitting to internal & external parties to avoid any discrepancy

Ensures project comments are received, sent and tracked and the methods how incorporated comments are filed and traced in an effective way

Ensures that all documents have no errors in filenames, submissions, etc. before submitting it to the internal department or to external stakeholder/parties to avoid rejection/confusion.

Monitors and ensures that the latest revision of all documents is available in project and distributed to all concerned parties

Ensures proper monitoring of supersede old documents when new revision issued, able to know how superseded document are processed and what are the steps followed further

Follow the procedures and develop to register construction related documents, maintain Logs accurately on daily basis

Ensures pro activeness in retrieving documents like, reports, correspondence are required by project director, project manager or higher management

Provides support to Project Team by managing incoming/ outgoing project information and documentation on daily basis

Manages the documents registry to allow accurate and easy retrieval of information and able to locate information in a timely manner.

Ensures that all governing documents are properly identified confidential document and handle such kind of document while routing to specify recipients

Receives and register all IFC and As-built during project close out and assist, coordinate with senior document controller for final documentation

Liaises with PD, PM and Engineers for any technical assistance and readily available to location any kind for documents

KEY SKILLS

Knowledge in documentation standards

Knowledge in use of spreadsheets, database, word processing and selected job specific software

Knowledge of records management principles and procedures including record keeping and filing principles and practices

Good working knowledge of English, both written and verbal

Knowledge of Office machines and other related equipment

Computer literacy and experience of using a range of Microsoft Office software

Organized and efficient, with attention to detail and follow through

Proficient and accurate in data entry and management

Meticulous and able to follow through with tasks promptly.

Strong presentation, organization, communication and time management skills

Good interpersonal skills

Speak clearly and distinctly to convey correct and accurate information effectively

Sets priorities which accurately reflect the relative importance of job responsibilities

Can perform at an advance level of Word, Excel, and Power Point.

Knowledge in Aconex system.

EMPLOYMENT HISTORY:

August 3, 2010 – December 30, 2021 (11 years+)

Company : BOOM Construction Company, PWA/Ashghal Projectss Projects : Central Doha and Corniche Beautification Project -Package 03 P003-Lusail Express Way Project Lusail, Doha Qatar, Development of Roads in Block 1300 Duhail, Doha Qatar, Doha Express Way (Road Works) Al Sadd, Doha Qatar

Position: Document Controller (Supervisor)

April 14, 2009 – May 31, 2010 (1 year+)

Company : ABB AG Germany/ Switzerland

Qatalum Combined Cycle Power Plant CCPP, Messaieed City, State of Qatar Project : Qatar Aluminum Project

Position : Project Completion System (ProCoSys)/Document Controller Duties and Responsibilities:

Works hand in hand with the client ProCoSys Team.

Extensive experience in ProCoSys software.

Prints and compiles Mechanical completion check records to be used for Inspection.

Encodes and verifies punch list items after a quality inspection.

Produce reports that helps Quality Assurance and Quality Control engineers in Analyzing project, the status.

Clears punch list items after the job is done on site.

Asks the client for Handover certificates, Livening up Notification, Technical Acceptance Certificates and Take over Certificates.

Responsible for document filing and arrange according to specification for easy Retrieval of document information (electronic & hard copies).

Using database collection, filing and updating.

Receiving incoming documents and distributing to appropriate personnel

Responsible for scheduling request for inspection (RFI) for Mechanical, Electrical, and Instrument.

Reporting to Quality Assurance and Quality Control (QA/QC) Manager.

Preparing documents such of request for inspection-(RFI), QA/QC Data Package of Mechanical, Electrical, for handover to client at the end of the project. other duties may assign.

October 2008 – March 2009

Company : Qatar Datamation System (QDS)

Gridco III Bldg. 1 C-Ring Road, Doha, Qatar

Position : Document Controller/Coordinator

Duties and Responsibilities:

Accept deliveries

Makes delivery note whenever the product is ready to be deliver to the client.

Update and monitor the system weekly and monthly.

Prepare all documents necessary for invoicing.

Makes an invoice proposal.

Makes quotation and letters for the client and for the supplier.

Hold company petty cash.

Report directly to the general manager.

Prepare purchase order for every product request.

Maintenance of systematic recording and filing of all incoming /outgoing Communications.

Promptly & politely attend telephone calls.

Perform faxes, check / send e-mails and filing of all-important documents. Keeping file for all the correspondence occurred within the department. October 2002 – August 2008

Company : Mercury Drug Corporation

Pavillion Mall-Laguna, Philippines

Position : Administrative Assistant

Duties and Responsibilities:

Assist customer in their needs

Maintain level of medicine inventory.

Check the validity and encoding of the prescribed medicine in the system.

Undertakes all routine matters and making inquiries and follow up on behalf of superior.

Maintenance of systematic recording and filing of all incoming/outgoing communications.

Supervise all administrative problems and escalate it to the authorized persons.

Promptly & politely attend telephone calls.

Performed faxes, check / send e-mails and filing of all-important documents.

Keeping file for all the correspondences occurred within the department.

Responsible for stock monitoring

TRAINING AND SEMINARS ATTENDED

Effective Business Communication Venture Gulf Training Center Bldg. No. 67 St. 251 Zone 55, Fareej Al- Soudan, Doha-State of Qatar

Share Point & Documentum Training Course Ashghal Tower 2, West Bay Doha State of Qatar

Word Safety Organization Basic Occupational Safety and Health Course (BOSHC)

PERSONAL INFORMATION

Civil Status : Married

Visa Status : Residence Visa, Company Sponsored, Transferable Qatar Driver’s License : Valid, 2026-06-23

REFERENCE

Sherwin Olimpo Anthony Amores

Quality Manager Planning Engineer

Parsons International Parsons International

Mobile: +974-****-**** Mobile: +974-*******

Email: adpxg1@r.postjobfree.com Email: adpxg1@r.postjobfree.com Rami Bashir Galo Sintos

RE Roads QS Engineer

Parsons International Parsons International

Mobile: +974-******** Mobile: +974-********

Email: adpxg1@r.postjobfree.com Email: adpxg1@r.postjobfree.com Gad Romih David Saffar

RE Utilities Senior RE

Mobile: +974-******** Mobile: +974-********

Email: adpxg1@r.postjobfree.com Email: adpxg1@r.postjobfree.com

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