Executive Assistant Administrative
Resume:
LINDA PHELPS
CONSTRUCTION EXECUTIVE ASSISTANT/CONTRACT ADMINISTRATOR
CONTACT
adpwzt@r.postjobfree.com
PROFILE
10+ years’ experience in the Construction Industry working with Subcontractors, General Contractors, Developers and Brokers. Experienced in all Payment Applications (G-702-703) Lien Waivers and processing Union Payroll. I am a motivator, skilled in conflict resolution, encouragement and team building, honest, reliable polished with a professional demeanor.
CONSTRUCTION EXPERIENCE
THE ANNEX GROUP-FRANKFORT
OAK CREEK-FRANKFORT
ARC - LEMONT
WIS - BRIDGEVIEW
STAG’S LEAP WINE CELLARS– NAPA, CA
EMPLOYMENT RESPONSIBILITIES
THE ANNEX GROUP
5/2016-CURRENT
Executive Assistant to the President of Construction and Contact Administrator. Primary point-of-contact for Project Managers and Field Superintendents setting up temporary power, water, fencing, mobile offices and storage units for multi-million-dollar projects through-out the US. Custodian of all contracts enforcing awareness of and adherence to contractual requirements for both Owner and General Contractor Agreements and all Purchase Orders and Subcontract Agreements and maintaining Insurance Certificates for all Subcontractors. Obtain all G702-G703 and Lien Waivers monthly from all Subcontractors and verify for accuracy prior to submitting to various Funding Institutions.
OAK CREEK CONSOLIDATED
2/2014-5/2016
Administrative Assistant to the President and C.F.O. for a Union General Contractor working at Refineries, Power Stations and Paper Plants. Daily processing of all Union Payroll for Electricians, Pipefitters, Operating Engineers, Insulators, Carpenters and Laborers. Daily Job Costing ran through Foundation Construction Software and Excel Project Logs. Implement Employee Safety Training Schedules and Certifications.
WIS
10/2012-2/2014
Administrative Assistant for a Union Carpentry Company processing Daily Facility Repair Work Orders through Client Based Web Software for Bank of America insuring completion dates are met. A/R, A/P and J/C through Sage-Timberline Construction Software. Responsible to making all travel arrangements for crews working out-of-state projects.
ARC
12/2011 – 10/2012
Administrative Assistant for a General Contractor working for Freddie Mac on Foreclosed Properties. Daily Processing of all Building Permits, Subcontractor Work Orders, Scheduling Inspections and Occupancy Walk-Throughs with Villages, Cities and Townships. Obtaining Freedom of Information Records on properties. Verify job site photos for contractors’ payouts. Worked with all Brokers to get utilities on and gas and water meters restored. Maintaining all job boards daily indicating each projects status for Rough and Final Inspections and reasons if failed during Inspection.
STAG’S LEAP WINE CELLARS
12/2006 – 9/2011
Construction – Facilities Administrator
Assisted the Owner – Warren Winiarski and his son, Stephen in the Construction Department while building the 1st ever Underground Wine Caves in Napa, CA.
Prepared all Construction Documents, Contracts, Purchase Orders, Submittals, RFI’s, AIA Architects Billings, administrating all Change Orders and Punch List items. Provided Daily Work Orders and following up to make sure the work was completed as directed for the following Winery Departments – Construction, Landscaping, Maintenance, Visitor’s Center, Winiarski Residence, SLV House and Barn, Cellar, Lab, Hospitality and Public Relations. Responsible for all Daily Job Site Photos. Worked on the Safety Committee Team and relaying possible violations to the Department Crew Leaders.
Procuring all Construction Permits through Napa County and scheduling all Inspections.
Setting up Weekly Onsite Construction Meetings with Architects, County Officials and Subcontractors making sure all proper video and audio equipment was in order and all food and wine was in place for the meetings.
Six Months out of every year Stephen Winiarski would leave the winery for his surfing business in Baja, I would run the Construction Department solely by myself with weekly conference calls for updates on schedules and financial budgets.
INTERESTS AND EXPERIENCES
PROFICIENT IN QUICKBOOKS, FOUNDATION SOFTWARE, SAGE-TIMBERLINE, BILL.COM AND PROCORE CONSTRUCTION SOTWARE
STATE AND FBI CLEARANCE PAPERS
SCHOOL BOARD OF DIRECTORS FOR CHARTER SHOOL AND PARENT-TEACHER VOLUNTEER FOR 3RD GRADE ACCELERATED READERS
VOLUNTEERED AT A NON-KILL ANIMAL SHELTER
GREAT DANE OWNER AND RESCUER
LINDA PHELPS
Linda Phelps
Cell and Text #815-***-****
Resume is to remain strictly confidential and employment contacts must be agreed upon before pursing.
References upon request
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