Creditors Clerk/ Personal Assistant/ Bookkeeper

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Janet Marnewick

Mobile: 082-***-**** E-mail: *****.*****@*****.***

BOOKKEEPER/DEBTORS or CREDITORS CLERK/ ADMINISTRATIVE/ SECRETARIAL

I have been in the financial, administrative and secretarial sector for more than 38 years. I have extensive experience in bookkeeping, project administration, various administrative duties, debtors, creditors and have an excellent knowledge of Pastel Partner, Express and Evolution. I have also managed the day-to-day maintenance of commercial offices and have supervised cleaning staff. I managed an administrative team of up to 4 colleagues. CAREER HISTORY

BOOKKEEPING

Managing and coordinating the following key areas

December 2020 until current

Zabana Mining and Earthmoving

• Capturing invoices (debtors and creditors);

• Reconciliation of creditors and debtors;

• Reconciliation of bank accounts: cheque, petty cash and credit card;

• Reconciliation of mechanic’s expenses;

• Compiled report with all the expenses of the civil machinery, per machine. Achievement: I managed to reconcile the creditors accounts of Zabana Mining that were not reconciled, when I took over the bookkeeping function from the previous bookkeeper. SELF EMPLOYED

Tutor for Business Matric student and Grade 4 student May 2019 – November 2019

BOOKKEEPING/ FINANCIAL/DEBTORS CLERK

Managing and coordinating the following key areas: March 2018 – 14 May 2019

FDA Laboratory and Swavet

• Sales orders (picking slips), credit notes and Invoicing on Pastel Evolution;

• VAT & EMP201 submissions;

• Liaising with customers: e-mail and telephonic - sales

• Bank reconciliation on Pastel Evolution;

• Credit card reconciliation;

• Petty Cash reconciliation;

• Loan Accounts Reconciliation;

• Debtors collection;

• Creditors processing;

• Answering calls of clients;

• Courier claims

• Liaising with NTK, VKB and other farmer’s co-operations.

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Reason for leaving: Looked for more suitable employment closer to residence. Page 2

PERSONAL ASSISTANT/ SECRETARY at Create-A-Lifestyle, February 2014 - October 2017 Managing and coordinating the following key areas: PA/Secretary

March 2014 – Sep 2017

• Typing of contracts, letters and other correspondence on MS Word;

• Took minutes during staff meetings;

• Assisted with creditors by liaising with suppliers. (3 companies);

• General office administration and telephone;

• Responsible for office equipment and consumables;

• Buying of refreshments and stationery using petty cash;

• Balanced 2 petty cashes and submitted reports monthly;

• Attended to flight, travel and accommodation reservations, where relevant;

• Capturing travel claims and travel information, of the directors, for SARS submissions. Grant Claims functions

Feb 2014 – Sep 2017

• Checked and adjusted asset worksheets according to DTI format by comparing with invoices using Excel;

• Checked client’s financial statements against claim to ensure correct amounts were claimed for and split according to qualifying / non-qualifying claims;

• Requested relevant documentation to be submitted with claims (i.e., BEE Certificates, Tax Clearance Certificates, UIF Certificates, COI (bank form);

• Scanned documentation and submitted online to Dti;

• Processed invoice on MS Excel, authorized and sent to clients in PDF format; Reconciled claim against pay out, checked variances and requested information from the Dti;

• Attended feedback meetings and reported on claims progress. Property related functions:

Jan 2016 – Sep 2017

• The company had 2 commercial properties with a total of 14 tenants in Centurion;

• Liaised with tenants with regards to maintenance issues and discussed with director. After approval liaised with relevant service providers and coordinated with tenant and service provider/contractor for date and time of appointment. Present when maintenance was done;

• Opened admin office every morning for cleaners. Schedules cleaning rosters for 2 staff members. Authorised and administered leave (including sick leave);

• Purchased and controlled cleaning material;

• Compiled monthly invoice information for rentals on Excel (according to agreed rental amounts) and sent to the bookkeeper after director’s sign off. Emailed invoices on PDF format to tenants;

• Reconciled bank payments on an Excel spreadsheet and assisted with collections of outstanding rentals;

• Accompanied potential tenants to view premises;

• Ensured control sheets were signed upon occupation and on vacating of premises;

• Coordinate signing of contracts.

Achievement: Adapted to an unfamiliar sector of employment with ease. Reason for leaving: Retrenchment

PROJECT ADMINISTRATION MANAGER/ PROJECT ADMINISTRATOR at Thuthuka Group Ltd., May 2008 - February 2014

Managing and coordinating the following key areas: a) Thuthuka Group (Head Office Based) December 2009 - February 2014 Project Administration Management

• All administration and updating of projects;

• Liaising with Directors, Project Managers and clients and managing 4 Project administrators;

• Member of SHEQ committee.

• Responsible for electronic filing system according to ISO standards; Page 3

• Liaising with ISO auditor during evaluations.

• Attended meetings at clients, where relevant.

Debtors and Creditors

• Reconciled and processed invoices for 150+ creditors, to the value of R20 million, using Pastel Evolution;

• Responsible for full bookkeeping function of engineering division after Financial Manager resigned;

• Receival, typing and placing of orders (MS Word), faxing orders to suppliers, processing invoices and credit notes on Pastel Evolution, EFT payments and Bank reconciliations;

• Invoicing and reconciling of debtors using Pastel Evolution. Achievement

Earned the respect of the Directors for being alert and accurate with financial information. b) Klomac a division of Thuthuka Group Ltd

May 2008 – November 2009

Bookkeeper and project administration

• Full bookkeeping function until trial balance on Pastel Accounting and EFT payments and bank reconciliation;

• Petty cash management;

• Managed and reconciled local and international (African countries) 30 debtors and 30 creditors function. (R3 million);

• Purchasing from suppliers and placing of orders at Siemens (London);

• Invoicing of debtors and forex debtors (Botswana);

• Managed 3 sales administrators;

• Managed all projects until delivery of client’s orders.

• All administration office duties;

• Inventory control and stock take;

Achievement: Designed an efficient sales structure when the sales department was not functioning properly and orders of R800 000 were discovered in a storeroom.

Reason for leaving: Thuthuka Group - Retrenchment – company went into business rescue. Klomac – Business was sold.

DEBTORS CLERK at SHL SA (Pty) Ltd., May 2004 – April 2008 Managing and coordinating the following key areas:

• Collecting of outstanding Debtors book of R5 000 000;

• Extremely detailed Invoicing of Consultants work;

• Compile financial reports with strict deadlines;

• Bank reconciliation & capturing;

• Training & supervising new debtors’ clerks.

Achievements:

• Was one of 3 candidates that did the best, in the suitable candidate evaluation aptitude tests.

• My suggestion for a name for the new international programme of the company was chosen as the winning name.

• Adhered to strict deadlines of reporting on the 2nd business day of the month.

• Worked under extreme pressure.

Reason for leaving: Career improvement.

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BOOKKEEPER at Valhalla Service Station, August 2003 – March 2004 Managing and coordinating the following key areas:

• Bookkeeping to trial balance;

• Ordering of petrol & stock for shop and monthly stock take.

• Wages on Pastel.

Achievements:

• Adapted to an unfamiliar employment sector with great ease;

• Supervised the service station when the manager was on leave. Reason for leaving: Career improvement.

WAGES CLERK/ ADMINISTRATIVE CLERK at various companies, Standard Bank and in the Department of Education, January 1996 - July 2003

Education

• Grade 12 at Hoërskool Suid-Natal, 1981

Subjects: Afrikaans (1st Language), English (2nd Language), Maths, Science, Music and Geography;

• Personal enrichment: Honours Degree – MINTS University, 2018;

• Certificate Bookkeeping – ICB, 2012 - Subjects: Bookkeeping to Trial balance, Computerised bookkeeping, Payroll & VAT control, Business Literacy, Financial statements, Cost & Management accounting, Income Tax returns, Business law & Accounting control;

• Diploma: Technical Financial Accounting – ICB, 2011;

• Additional Training: Government provisioning course Level 1 & 2 Self-enrichment studies

• Obtained an Honours degree in Christian Counselling and Theology. Computer Literacy

• MS Excel (Advanced); MS Word (Advanced); Outlook (Advanced); Power Point (Moderate); Pastel (All functions) Personal Details

• Date of birth: 1964/02/28

• Full Names: Janet Marnewick

• Residential Area: Tzaneen, Limpopo

• Gender: Female

• Languages: Afrikaans & English – Fluent

• Availability: To be negotiated

• Driver’s license: EB

• Criminal record: None

• Alternative number: 084-***-**** (Lenné Oberholzer) References:

Monique van der Gryp – Zabana Earthmoving – 083-***-**** Chris Roos, Director: Create-a-Lifestyle - 082-***-****

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