Document Controller
Resume:
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CAREER OBJECTIVES
Seeking a Document Controller position in a well-established firm to use my education and experience in a way that benefits the company. JOB PROFILE
DOCUMENT CONTROLLER / TECHNICAL ASSISTANT
EDUCATIONAL QUALIFICATION
2004-Diploma in Computer Application (National Institute of Computer Technology)
2000–Diploma in Electronics (Industrial Training Institute)
1997–Vocational Higher Secondary (Board of Vocational Higher Secondary)
1995–Technical High School Living Certificate (Board of Technical Education) COMPUTER PROFICIENCY
Working knowledge of MS Word, Ms Excel, Ms Power Point Outlook & Internet DETAILS OF EXPERIENCE
TOTAL EXPERIENCE – 10 Years
From.05-09-2019 to 04-03-2021
Project: RRW (Ruwais Refinery West) - Crude Flexibility Project Package #3 Client: ADNOC
Contractor: Samsung Engineering Co LTD.
Subcontractor: Industrial Technology Services Middle East LLC (I T S M E) Position: Document Controller.
SHIJU VARGHESE THARAKAN
Palavila Puthen Veedu
Puthusserikone; Ezhukone (P.O)
Kollam (Dist.); Kerala (State)
India; Pin – 691505
PH #: +91-474-******* (India)
Mob #: +919*********(India)
Mob #: +971********* (WhatsApp)
Email: adpwgc@r.postjobfree.com
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Tasks:
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence. From.03-02-2018 to 15-11-2018
Project: K.S.C – Lower Fars Heavy Oil Development Program Client: Kuwait Oil Company (K.S.C)
Contractor: Petrofac & C C C
Subcontractor: Nasser M Al Baddah & Partner General Trading & Contracting –
(NBTC –Shutdown Work)
Position: Document Controller
Tasks:
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Receipt, control and distribution of general correspondences.
Distribution of all documents like approved drawings, specifications, procedure etc.
Maintain a log of all incoming and outgoing transmittal
Storage and retrieval of document
Generate Instrument Loop Folder for the Project
From.09-03-2015 to 28-3-2017
Project: Kuwait National Petroleum Company - Clean fuel Project Client: K N P C
Contractor: Petrofac through Foster Wheeler
Subcontractor: Nasser S Al Hajri Corporation
Position: Lead Document Controller
Tasks:
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Input document data into the standard registers ensuring that the information is accurate and up to date.
Generate the various document control reports as required.
Typing of site documents, and follow up of all the site needs
Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
Maintain updated records of all approved documents and drawings and their distribution clearly
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Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Maintain the files and control logs as required by the project.
Knowledge in use of spreadsheets, database, word processing and selected job specific software.
Responsible for receiving, circulating and recording all incoming and outgoing faxes, emails and hand deliveries.
Ensuring sequential numbering system in each and every outgoing correspondence.
Ensuring quality formats being used adequately for correspondences, submittals, transmittals to clients, consultants, subcontractors and within divisions and departments.
Ensuring all correspondences regarding contractual matters is forwarded to the CM.
Ensure all correspondences reach proper department.
Bring up quality forms, checklists as and when needed in coordination with QA/QC Engineer for technical aspects.
Maintain documentation for projects under taken by Contracting Division making in use the project numbering system for easy traceability and proper filing (soft and hard copy).
Coordinate with QA/QC Engineer for maintaining quality documentation so called, Document Register, & Drawing Register
Responsible for maintaining & controlling the issue of project technical documents as per the Document Control Procedure.
Responsibility for planning, developing and administering the Document Control Management System and procedures for the company.
To co-ordinate with site document controllers for regular and up to date dissemination of documents to various levels in the organization.
To ensure that an up to date general filing system including a master file of all types of materials as required is maintained.
To ensure that all incoming documents / drawings & outgoing documents / drawings are maintained.
As per Project Quality Plan, project documents are separately maintained for different stages: Enquiry, Design, Construction, Supervision and Maintenance.
To receive, sort all incoming correspondences, Vendor Documents, project drawings and technical documents.
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To ensure that all receipts and dispatch are registered in the log.
To ensure that copies of all correspondence are issued to respective recipients after receipt and dispatch.
Communication / Liaison with Project Management Team, Client & Subcontractors effectively and resolve problems & issues related to documentation.
To archive and retrieve as necessary the old project documents and store them in the Archive Department in corporate office.
From.05-03-2012 to 25-04-2014
Project: Borouge -03 Utilities & Off-site project, Ruwais Abudhabi Client: Borouge
Contractor: Hyundai through Daeyoung Emirate Contracting L L C Ruwais-Abu Dhabi U.A.E
Position: Document Controller
Tasks
Reporting on the performance of the document control system for review and as a basis for improvement of the documents control system.
Ensure that Project Team and contractors comply with the document management system process and procedures.
Work closely and liaise with contractors’ document control group in all matters relating to document control.
Maintain document logs for correspondence, material approval submittals, shop drawing,
Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material & Shop drawing submittals and Filing etc.
Receive and distribute project documents and drawings based on the Document Distribution Matrix to the right department and right person (action parties) as per agreed procedure after Project Manager’s Review.
Receive, record, log, scan and distribute all project documents, shop drawings and other submittals.
Ensure the correct stamping all documents or drawings in accordance with the prevailing document control procedures.
Maintain records of engineering documents and drawings in hard copies and electronic files and monitor the revisions and approval status thereof.
To maintain the record of all controlled documentation – issue, status and location. svt_dc_cv_rev: 04_0 5 P a g e
Record of Drawings, Method Statement, Material Submittals, Sample Submittals, NCRs, Contracts, LOIs, Payment Certificates, Documents of Civil, Mechanical, Instrumentation, Electrical, Piping, Structural Documents, Drawings, Specifications, Calculation Sheets and Data Sheets, Progress Reports, Survey Reports, Soil Investigation Reports etc.
Document distribution by Transmittal System as per Document distribution Matrix for Hard copy and Electronic Document Transfer.
To file all project documents : project wise, date wise, subject wise, sender wise with sequence.
Maintains and controls filing system for Engineering, Construction documents,
Ensure that all documents are issued with the transmittal system.
To maintain accurate record of the receipt and issue of transmittals. From.05-05-2005 to 30-01-2010
Al – Omeirini Co Ltd. (A leading maintenance contracting co. in Riyadh Kingdom Of Saudi Arabia
Position: Admin Assistant / Technical Assistant
Tasks
Maintained petty cash and processed payroll of site workers
Plan meetings and take detailed minutes
Receiving daily timesheet from Supervisor and Preparing WPS payroll
Provide general supports to employees, managers and visitors
Coordinate all facilities include vehicle, Drinking water,sanitary water service, Arranging Staff accommodation,ablution block and toilet manifest preparation etc.
Maintaining and ordering office supplies for main office and branches
Ensuring confidentiality of company's documents and timely starting and completion of projects
Maintained daily files, cash receipts and deposits, etc.
All attendance and leave records are prepared and checked for main office
Maintain up to date employees records
Maintain and keeping records of punching machine
Coordinating and supporting admin manager for the inspection of site camps
Assist with the implementation, management and administration of the electronic document management system.
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Skills and Competency Requirements:
Ability to keep clear and accurate records and reports.
Ability to use computer and rapidly input data and retrieve records and information.
Ability to organize work load and to manage a filing methods and management techniques
Good Communication skills
Personal Information
Date of birth : May 31, 1979
Place of birth : Ezhukone
Sex : Male
Civil status : Married
Citizenship : Indian
Languages : English Hindi Malayalam
Passport no : U 3366201
Issue date : 02-07-2021
Date of expiry : 01-07-2031
Declaration:
I hereby declare that all above furnished information is true to the best of my knowledge & belief.
Date:
Place: SHIJU VARGHESE THARAKAN
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