Admin Ashok
Resume:
Ashok Raheja
Address: # **, **** *****
Layout, Kodagalahatti Village,
Hunsamaranahalli PO,
Bengaluru North – 562157.
************@**********.***
OBJECTIVE
Seeking to work with a Dynamic Organization where my creativity & responsibility can be nurtured and to endeavor towards achievement of the Organization’s Goals through dedicated teamwork.
CAREERPROFILE
A dedicated professional with 15 years of experience in End to End Activities of HR, Overall management of General Administration, Facilities Management, Procurement, Purchase & Store keeping.
ACHIEVEMENTS
Independently established Personnel Department in my previous company with new system for smooth running of work. Introduced Biometric Solutions for Attendance Record.
PROFESSIONALSTRENGTH
Have excellent interpersonal communication skills demonstrated by ability to work with people of diverse backgrounds. Ability to maintain a positive attitude in the face of changes in work assignments. An independent and self-motivated professional with an ability to grow positive relationships with colleagues at all organizational levels.
EDUCATION
10 + 2 (Arts) P.S.E.B, Mohali - 50%
Diploma (Mech.) P.S.B.T.Ed. & Ind. Tr. – 56%
Degree (BBA) Annamalai University – 53%
Post Graduation
(MSW)
Annamalai University – 60%
Computer
Course
One Year Diploma in Computer Application from
Manipal Computer Academy, Bangalore with ‘A’ Grade. EXPERIENCE
YEAR
(FROM – TO)
DESIGNATION NAME OF ORGANIZATION
Mar 2002 to
Aug 2004
Personnel
Assistant
Maharaj Charan Singh Charitable Hospital,
Haryana.
Oct 2004 to
Jul 2009
Personnel Officer Crystal Granite & Marble Pvt.Ltd. Ramanagaram, Bangalore.
Aug 2009 to
Apr 2013
Coordinator
HR/Admin & Facility
INSP Consultancy Services Pvt. Ltd., Bangalore.
Apr 2013 to
Feb 2014
Executive Admin &
Facility
VDB Pvt. Ltd., Bangalore.
Mar 2014 to
Jun 2016
Store Incharge Pathseekers School (RSSB – E&E Society), Beas. July 2016 to
Feb 2017
Asst. Manager –
Admin.
Karle Infra Pvt. Ltd., Bangalore.
Mar 2017 to
Dec 2020
HR Consultant at a pvt. Firm & Construction of own house Jan 2021 to Sep
2021
HR & Admin Officer VRS Manpower and Security Service Pvt. Ltd. Bangalore.
PERSONALDETAILS
Marital Status : Married
Date of Birth : 11.11.1973
Languages Known : English, Kannada, Hindi, and Punjabi Hobbies : Music, Badminton, Swimming & Reading
Books
Job Profile (HR, Admin & Facilities):
Manpower planning, entire process of Recruitment & Selection with the coordination of department head, negotiations & fixation of Salary.
Appointment of candidates for desired posts, Joining formalities, Induction and Orientation Program.
Issue Offer/Appointment letters, salary break up, ID Cards, confirmation letter.
Training Schedules with the help of Competency Matrix, Training Cycle Training Need a n d i t s e f f e c t i v e n e s s .
Handling Performance Appraisal Process & Identifying scope for enhancing the same.
Employees’ Promotion & Increment.
Payroll Handling (HRMS) and salary preparation.
Team spirit, liaising with Govt. Authorities & External Agencies.
HR reports, Employees’ Counseling/Grievances, Monitoring Statutory Compliances and Employee Satisfaction.
Handling HR policies & procedures, Insurance, Incentives, Ex-gratia, Loans, Advances, LTA and Medical.
Handling Exit interviews, Full & Final Settlements.
Handling Vendors and Consultants for their service and payments.
General Administration like Security, Transport, Canteen, Stationery, Housekeeping, Office Management, Office Operations
Maintenance of Records/Statutory documents, Government Approvals, NOCs, Labour License & Insurance, Plans, Company Seals & its usage.
Inventory Management, Events Management, dealing with Government Officials.
Planning and Procurement of all the stationary & Pantry Items, House Keeping, Budgeting and Expense Monitoring.
Purchasing Mobile sets & SIM Cards, Management of Mobile Bills, electricity/telephone/mobile/Internet & Data cards and their payments.
Handling Petty cash, Bill Certification and submission to accounts.
Maintenance of Genset/ACs/UPS, Pest Control, Vendor Management, Transportation, Travel, QMS and ISO Compliance, Front Desk operations, Admin Planner, Team Management.
Responsible for preparation of Admin & Facility Budget and Expense Monitoring, and Admin Cost Control.
Responsible for Bill Certification and submission to pre audit pertaining to Office, Admin and Facility expenses & Site Admin Expenses.
Handling & Visiting Corporate & Site Offices, Disbursement of Salaries at site office.
Handling and up keeping of events and conference rooms for meeting. Job Profile (Stores & Purchase):
Analyse material requirements considering material usage in last quarter and user department needs.
Responsible for the procurement and distribution of material like entire Stationery, Art & Craft, Housekeeping, IT, Furniture & Fixtures, Utensils etc.
Responsible for correctness of purchase and its timely procurement.
Responsible for Housekeeping & cleanliness of the premises.
Responsible for arranging things for field trips & tours of staff and children.
Arranging food & other eatables for children & staff.
Arranging items required for functions in the school.
Ensure Quality check of the items received and verifying the quoted price with actual bills.
Physical Verification of Quantity of material received or issued against bills or indent form.
Responsible for the process of stitching & distribution of uniform to the staff & Children.
Responsible for procurement & maintenance of electrical & electronic equipments.
Ensure efficient packing and unpacking of incoming and outgoing goods. Additionally, ensures unloading of materials from trucks.
Maintain all the files and documents w.r.t Purchases.
Ensures that the materials received are taken on Purchase register correctly, GRN (Goods received Note) generated and the register is put up to the Accounts Officer for signature.
Responsible for preparing Half Yearly Budget and its execution for the school.
Preparing MIS Reports for Secretary and Addl. Secretary.
Conduct reconciliation and Internal Audit of Books (e.g. Purchase register, Issue Register, Class Registers etc.) on regular intervals.
Responsible for the allotted software to maintain the records. (Opening Stock, Receipt, Issue & Closing Stock)
Coordinate with Teaching and Non-Teaching staff for effective material requirement gathering.
Responsible for Vendor Management & its development.
Prepare Comparative Statements.
Attending meeting, as per instructions from the Principal, with vendors, suppliers & coordinators.
Responsible for maintenance and upkeep of the Stores.
Responsible for keeping store area in a neat and orderly manner.
Installation of Fire Extinguishers and timely refilled.
(ASHOK RAHEJA)
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