Document Controller Control
Resume:
ALUNGAL HAFZAL
Sharjah, U.A.E
Mob: ++971-********* / E-Mail: ********@*****.***
Skype ID: ahhafzal
B A C K G R O U N D
Document Controller / Office Administrator with IT skills over 15 years of professional experience in Middle East & India. Exceptional at providing services in project / office based documentation management including experience in Electronic Data Base Management Systems-EDMS in accordance with the requirements of ISO 9001.
Areas of expertise & Key Skills include: -
Document Control & Office Administration
Expert in EDMS - Aconex
IT Exposure: -
MS Office - Word, Excel, Power Point
Web designing tools: HTML and Adobe Photoshop
Hardware: Network Installation, PC Assembling and Troubleshooting Language: Java, C++ and Database MS-SQL
R E L E VA N T E X P E R I E N C E
Royal Blue Contracting. L.L.C –Sharjah, U.A.E – (November 2019 – July 2021) Document Controller
The responsibilities: -
Receiving, registering, copying, scanning and distributing all project related documents such as Correspondence, Drawings, Daily progress reports, Non Conformance Report, Test Report, Site Observation Report, Work inspection request Civil & MEP, Material inspection request, Site memos etc. Receiving the material sample from the supplier and make the material approval submittal and submit to the consultant. Coordinate the flow of technical documents between project operations, engineering disciplines, and other related support groups. Read & analyse incoming memos, submissions, & reports to determine their significance. Maintaining a tracking facility to enable documents to be updated easily using excel log. Checking dispatch documents are accurate. Responsible for maintaining hard copy information. Maintaining Folder structure for Civil & MEP for easy access for documents and drawings. Ensuring all documents is as up to date as possible within electronic filing.
Paper Shadow (Architecture & Construction, Kochi, Kerala, India) Office Administrator (June 2018 – September 2019)
Coordinate and oversee all office activities Ensure adherence to relevant company procedures and policies, Coordinating all activities related to the document control procedure,Oversee the members of the administrative team and coordinate their activities, Make travel arrangements, Handle phone calls and all related correspondence, Keep databases in check and update them regularly,Control the office supplies state and make sure it is in accordance with office needs, Supervise cleaning crew and cleanliness of office space
,Create and present reports for senior managers,Coordinate and participate in office space planning, maintenance and renovations when necessary.
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ALYSJ-JV (Metro Gold Line Project, Doha - Qatar)
Document Controller (March 2014 – April 2018)
The responsibilities: -
Receiving, registering, copying, scanning and distributing all project related documents such Correspondence, transmittals, drawings, daily progress reports, site inspections, site memos, through EDMS- Aconex. Correspondence internal distribution through Aconex workflow and follow up the review status through e-mail, sending outgoing letters through Aconex and maintaining the log also. Checking the proper codification in the document while uploading in Aconex. Arranging the QRPL- Quality Records Package Listing (Work complete inspection request submit to client) documents as per QA/QC Template. Including distribution of documents, tracking and reporting on document review progress. Maintain procedures for maintaining documents and manage change control of documents. Ensure the correct stamping all documents or drawings in accordance with the prevailing document Control procedures. To maintain the record of all controlled copy drawings and documents issue to site approved documents & drawings. Distribution through Aconex such as drawings, Inspection Test Plan, Material Approval Request, Method Statement, Sub Contractor Approval Request, Procedures, Plan etc and distribute hardcopy with controlled copy stamp to the site and maintaining the excel Log also. Uploading Inspection Request, Inspection Report, Test Report, Daily Progress Report etc into Aconex using bulk processing with metadata template. Inspection Request and Inspection Report maintaining register in MS-Access also. Develops and maintain comprehensive filing system. Ensures fast retrieval documents. Ensure that all incoming and outgoing controlled documents are recorded, file and distributed to the Appropriate people as organisations specified through Aconex. Timely distribution of latest revision Level documentation to all appropriate users and ensure that obsolete documentation is removed from distribution. Where necessary undertake administration tasks as required by the engineers and other site based staff. Ensuring confidential matter is retained in the best ethical way. Ensure EDMS is properly implemented and regularly maintained. Maintaining hardcopy documents in proper filing way with labelling and make Index page for easy identification for all files and keep current hard copies and file supersede version. City Builders & Contracting Co. Thrissur, Kerala-India Office Co-ordinator (June 2012- February 2014)
The responsibilities: -
Office administration support, Coordinating all activities related to the document control Including technical documents, Correspondence and other corporate documents. Update all the documents in the DC program. Monitoring, maintaining and making sure latest versions of soft copies and hard copies are available to the project and support teams.
Jumbo Electronics – Abu-Dhabi (Jan 2010 – April 2012) Sales Documentation & IT Support
The responsibilities: -
Documentation, invoicing and collecting the invoice with delivery confirmation from the customer. Daily check the stock report and order from the vendor etc. Provided customers with competitive quotations Involved in the recording and administration of sales by forwarding reports and copies to the sales office. Submitting the daily sales reports to the office. Trouble Shooting Networking and Hardware problems etc. Page 3 of 3
Royal Blue Contracting. L.L.C –Sharjah, U.A.E – (October 2007 - Sep 2009) Document Controller
The responsibilities: -
Receiving, registering, copying, scanning and distributing all project related documents such as technical submittals, material submittals, drawings, contract execution plan, site progress reports, site inspections, site memos etc. Coordinate the flow of technical documents (drawings, specifications, calculations) between project operations, engineering disciplines, and other related support groups. Read & analyse incoming memos, submissions, & reports to determine their significance & plan their distribution Follow up with the client’s document controller to ensure receipt of the sent documents by E-mail or by hand. Maintaining a tracking facility to enable documents to be updated easily. Checking dispatch documents are accurate. Responsible for maintaining hard copy information. Ensuring all documents is as up to date as possible within electronic filing. Provide advice on procedures of issue and methods in accessing the system. Lesco Contracting Company. Al Jubail Saudi Arabia, K.S.A Document Controller (Aug 2005 – Sep 2007)
The responsibilities: -
Process, manage and control all documents types including drawings, specifications, reports, data Sheets, lists, and Schedules in accordance with procedures and guidelines of the company documents acknowledgements, checking completeness of documents and informing to the relevant department section as required. Maintaining official mails & Keeping all transaction details on local network for access all staff to find out Submittal, RFI, and correspondence; which were received and send to the consultant, Subcontractors& other vendors. Maintain and keep folders/filing of all In & Out documents. Respond to queries of engineers regarding revision status of issued documents from technical department. Assisting procurement Department in enquiries and collecting the information of companies and material details through internet. Ensuring telephone callers are handled efficiently, courteously and messages are taken & returned promptly.
Q U A L I F I C AT I O N S
Computer Hardware & Networking Diploma (Govt. of Kerala-India, Affiliated to I.T.E.S. 3 Years Diploma) Certified in Computer Hardware from Ministry of SSI, Govt. of India Diploma in Computer from NIIT
Microsoft MCSA-2000 Certified
DRIVING LICENSE
Valid Driving Licenses - U.A.E & India
PERSONAL DETAILS
Sex : Male
Nationality : Indian
Languages : English, Arabic, Hindi & Malayalam
Marital Status : Married
Date of Birth : 22 December 1977
Visa : Visit Visa
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