Process Server Administrative Assistant

Patricia A. Jones

Phone: 201-***-**** Email ********@*******.***

PROFILE

Accounts Payable/Legal Administrative Assistant professional with a broad range of experience and comprehensive knowledge of all Accounts Payable and Legal Processes, understanding of the related business areas of, accounting, treasury and purchasing and Legal process. An expert in all aspects of funds disbursement with demonstrated skills in electronic payment execution (including international and foreign currency), bank software and websites, payment instructions and the internal controls needed in each of these areas. Legal background processing Summons and Complaints, working with Attorney’s filing court ordered Stipulations, signing Summons & Complaints working with process server daily on unserved Summon & Complaints, change of venue and Amended Summons & Complaints New York and New Jersey.

Professional Work Experience

TENAGLIA & HUNT P.A., Rochelle Park, NJ 2018-2020

Post Judgment Legal Administrative Assistant

Drafted Routine documents Wage Garnishments Executions, Writ of Executions, Bank Levies, Turnover Motions, and statement of Docketing for the State of New Jersey. Ensured all documentation was prepared properly. Prepare all documents prior to being submitted to attorneys for approval. Ensured team reviews queue of new cases, executes each step-in process, completed for documenting each function. Provided Social Security number to Court officer to issue Bank Levies and Wage Executions, following up with Court officer to see if wage Execution and Bank Levies were issued by ways of Status Letter or via Telephone.

Researched defendant Employment, following up with employer if Wage Execution was served to see why execution of wage has not been enforced, being if defendant has prior obligations, no longer employed or wages are too low for garnishment to take place. Drafted Wage Garnishment Executions for the State of Delaware and filed on Delaware Court website.

Filed Turnover Motion, Wage Garnishment Executions, Bank Levies, Writ of Executions, letters for Statement of Docketing using New Jersey E-Court Website. Coded Post Judgment mail in Manager absents. Working With collector’s calling Court officer to see if funds are being held at banks for them to be able to assist Defendant providing and typing abeyance letter to court officer to release or hold funds. Responsible for maintaining six Portfolio’s Bank of America N.A., Barclay’s Bank Delaware, Citibank N.A., Wells Fargo N.A., OneMain Financial, Department National Bank and some business Accounts.

Patricia A. Jones

Phone: 201-***-**** Email ********@*******.***

RADIUS GLOBAL SOLUTIONS/VELDOS LLC, Ramsey, NJ 2011-2018 AMERICAN EXPRESS (AMEX) Legal Administrative Assistant/ Pre-Legal Collector /Client Services representative

Ensured compliance with Federal, State, and local collection regulations laws at all times Coordinate with the Court, clients, and Counsel on maintaining court calendar. Drafted routine legal documents (Summons and Complaint, Affidavit of Service, 2nd Mailings, Amendments, Certificates of Conformity, Stipulation of Settlements, Motion for Default Judgments, Non-Compliance of Stipulation of Settlements, Cure letters, Notices and Stipulations of Discontinuance and any motion that needs to be created/drafted) for review and use by attorneys with submissions to Court via USPS mail or E-Filing. Proofread Stipulations mailing/ faxing daily.

Provided technical assistance and in-service training to less experienced employees. Contact Defendant(s) and/or Attorneys regarding overdue premiums via written correspondence.

Effectuated service on non-service summons and complaints. Maintained and update appropriate mail merges to ensure prompt and accurate service. Correspond with Civil, Special Civil, Superior and Supreme Courts

(obtain and review all index number and/or docket numbers, notifies Courts regarding any discrepancies, update files, send required notices, etc.) Authorize Process Servers to deliver Summons & Complaints to Defendants, 60 -90 120 days maintaining 50-70 percent on outstanding balances, maintaining 400 accounts, processing about 120 calls per day 60 accounts worked daily. Negotiating high balances over 15 hundred thousand. Skip tracing for other assets, properties employment. Negotiating payment arrangements before lawsuit, working with Attorney's for approval on settlements on large balances.

Following up on mortgages, title companies and CCCS companies for potential payoffs. working closely with debtors have disputes. Using Accurint, Lexis nexus for search. Sending standardized collection notice with the effort to collect outstanding debt. Responsible for doing validations if the cardholders are disputing debt and want validation of debt ordering statements for the years that are needed making sure that debt being disputed matches between what’s on statements matches what is on the CBR then sending information out to Card member /American Express.

Transferred incoming calls to collection agents/Supervisors or managers using the mrd-mmrdc required by state law providing information to agent/manager before transferring call. Updated death records in systems using search engines to find out if Card member filed bankruptcy or card member is deceased updating CBR and sending account back to American Express.

Patricia A. Jones

Phone: 201-***-**** Email ********@*******.***

Worked with dispute department to determined that correspondence presented is a validated dispute/fraud or accounts were settled or paid in full by other collection agencies investigating to resolve working with American Express.

Checked mail dealing with courts to see if bankruptcies have been filed do the card member that filed have or had an account with American Express if so document paperwork and send information to American Express.

Checked voicemail in morning, for calls that came in the night before documenting accounts, and Y-mailing information to the agents assigned to the account. Front desk receptionist meeting and greeting clients on a needed basis in charge of maintaining stock room for office supplies and restocking.

SUPREME OIL COMPANY, Englewood, NJ 2008-2009

Accounts Payable Manager/Supervisor

Responsible for processing all A/P disbursements for Supreme Oil Company. On a monthly basis processed 500 checks, 4 Million /15 wires monthly with a combined value of over $6 million using Great Plains accounts payable/general ledger payment systems troubleshooting two divisions. Monitored Comdata checks/fuel charge usage, Visa gas cards for trucks delivering product, matching up Wires/Ach with receipts daily. Pulling electronic invoices off the web and paying them in a timely basis for north and south division. Responsible for bringing Accounts payable to current. Accounts payable department was running four months behind in invoicing and in four months brought invoicing down to a half month behind almost current managed a team of three employees. Worked closely with accounts receivables and purchasing to ensure that credits were being taken from vendors /drivers for improper paperwork of damaged goods to customer, also to ensure that A/P received purchase orders for three-way matching. Worked closely with the receiving dock, to ensure that backup paperwork /product was accounted for/and received so that invoices can be processed.

Responsible overseeing process for all invoices freight, raw materials, parts, and misalliances invoices using three-way matching.

Responsible for vendor maintenance/ customer services setup daily making sure that new vendors supplied W-9 and making sure that freight companies provided truck insurance for delivery of products for the company.

Approved A/P batches to make sure that the general ledger accounts were correct, dates, invoices numbers and that batches were being posted in the right month. SUN CHEMICAL CORPORATION, Parsippany, NJ 1992 - 2008 Corporate Accounts Payable Supervisor 2001 – 2008

Responsible for all disbursements for multiple Sun Chemical divisions. On a monthly basis processed 7,000 checks, 3,000 ACH payments and 100 wires with a combined value of over $100 million using CODA Financials for accounts payable and general ledger, Bottomline software for Patricia A. Jones

Phone: 201-***-**** Email ********@*******.***

check printing and bank transmissions and several internet-based payment systems. Regular correspondence with external and internal parties on payment inquiries and troubleshooting twelve divisions.

Responsible for processing all invoices for the corporate headquarters and central research facilities. Approximate monthly volume of 2,000 invoices $11 million. Much of this related to specialized areas such as garnishments, insurance, benefits, legal and tax. Had regular effective contact with leaders in these and other corporate areas, and was a main point of contact with all of the corporate vendors on payment issues,

Led the conversion of employees and external vendors from check to ACH payments. Helped develop the procedures for automated recording of various wire transfers, many of which were previously handled completely offline. Assisted on numerous projects relating to improving payment processes and controls. Assisted on the outsourcing of our document imaging and retention function.

Led the corporate accounts payable department, supervising an initial staff of two. Due largely to the process improvements mentioned above and some work moved or eliminated, staff was reduced to one in 2003 and to none in 2005. Responsible for running accounts payable dept alone for three years.

Assisted in 1099 preparation and took corrective action to insure accurate reporting. Provided data and performed key research in the areas of escheat law compliance and unclaimed property audits.

Reviewed and cleansed CODA vendor data for loading into SAP. Provided onsite training and knowledge transfer to new payment and data teams on technical aspects of international payments and bank account details.

EDUCATION

Las-Comp IT Business 2010-2011

Business Certification Microsoft Office 2007/2010, QuickBooks, Accounting Fundamentals Career Planning, Communication Skills.

Hohokus of Business Academy, 2003-2005

Business Administration

Computerized Accounting, English/Business Writing, Management Principles/Introduction to Business, Professional Development, Human Resource Management, Marketing/Advertising, QuickBooks, Risk Management, Accounting fundamentals, and Microsoft office. Skills

Over fifteen years of experience in Accounts payable/5 Years Working in Legal dedicated to professionalism, highly motivated towards goal achievement, and can adapt immediately to any accounting system or Legal System. Can type 55WPM, strong communication skills, ability to work independently and set/meet defined deadlines, ability to work closely with management to understand each project’s objective. Proficient in Accurint, ACMS, E-Courts, Latitude, CODA Financials Lexis Nexus online research, and CLS legal database.

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