JOB PROFILE

Sr. DOCUMENT CONTROLLER

PERSONAL INFORMATION

Name : Rowena Bautista

Mobile No. : 050*******

Email Address : adpp2d@r.postjobfree.com

Qualification : Bachelor of Science in Commerce Major in Entrepreneurship Present Address : H a m d a n S t r e e t, A b u D h a b i, U A E . Nationality : Filipino

OBJECTIVE:

Highly proactive person pursuing a rewarding career with a reputable Company, to be able to offer outstanding services as a member of an efficient staff in return for excellent and invaluable experience and opportunities for professional growth. Responsible, flexible, and highly motivated experience in my course related field where I have the opportunity to apply and enhance my knowledge and skills to contribute to company which offers opportunity. PROFESSIONAL EXPERIENCE

Over 10 Years of Work Experience, at Gulf as Sr. Document Controller in the field of Onshore / Offshore Oil & Gas Projects (EPC, Construction).

I. Present Employment: Control & Application Emirates since April 2011 till date. TECHNICAL SKILLS:

EDMS, FTP.

Proficient in using a variety of software packages. Such as, Microsoft Word, Outlook, Power point, Excel Access & Internet Browsing.

CORE COMPETENCIES:

Ability to Multitask Organizing, Problem solving, with own initiative and can work with minimum supervision.

Capable to work under pressure.

Proficient typing skills.

Data Organization and storage knowledge.

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Key Projects Handled:

Client Name and Project Description

Name of the Project: Offshore Well Head Platform Maintenance-E&I works Client: BUNDUQ

Designation: Document Controller (See below Duties & Responsibilities) Name of the Project: Provision of Repair and Maintenance of Lighting Systems in ADNOC Onshore Fields and Terminals

Client: ADNOC Onshore (ADCO)

Designation: Document Controller (See below Duties & Responsibilities) Name of the Project: CONVERSION OF OBSOLETE LOCAL PNEUMATIC LOOPS ALONG WITH INTEGRATION ACTIVITIES AT UPPER ZAKUM

Client: ADNOC Offshore

Designation: Document Controller (See below Duties & Responsibilities) Name of the Project: HP WATER INJECTION PACKAGE- DRESSER ‘E' CONTROL SYSTEM UPGRADE Client: ADNOC Offshore

Designation: Document Controller (See below Duties & Responsibilities) Name of the Project: PROCUREMENT AND INSTALLATION OF NIR ANALYZERS FOR GASOLINE BLENDING AREA IN RUWAIS REFINER (WEST)

Client: ADNOC Refining (Takreer)

Designation: Document Controller (See below Duties & Responsibilities) Name of the Project: Upgrade of Hydril RTUs on Upper Zakum Wellhead Platforms Client: ADNOC Offshore (ADMA)

Designation: Document Controller (See below Duties & Responsibilities) Name of the Project: UPGRADE OF ELECTRICAL DRIVE SYSTEMS OF GAS COMPRESSOR 91/92C101 - HABSHAN 0

Client: ADNOC Gas Processing

Designation: Document Controller (See below Duties & Responsibilities) Name of the Project: EPC for Enhancement of F&G System in ASAB-0 Client: ADNOC Gas Processing

Designation: Document Controller (See below Duties & Responsibilities) Name of the Project: EPC FOR INSTALLATION OF DIVERSION GAS CUSTODY TRANSFER FROM ASAB-3 to ASAB-1

Client: ADNOC Gas Processing

Designation: Document Controller (See below Duties & responsibilities) Pages 2 of 7

Name of the Project: EPC FOR MODIFICATION OF ASAB -1 EXISTING TRANSMITTERS FROM STEAM TO ELECRICAL HEAT TRACING PHASE-1

Client: ADNOC Gas Processing

Designation: Document Controller (See below Duties & responsibilities) Name of the Project: EPC FOR ENHANCEMENT OF FIRE AND GAS DETECTION SYSTEM IN ASAB-2 Client: ADNOC Gas Processing

Designation: Document Controller (See below Duties & responsibilities) Name of the Project: EPC to Fire and Gas System for Process & Non-Process Buildings in HSGP Client: ADNOC Gas Processing

Designation: Document Controller (See below Duties & responsibilities) Name of the Project: Provision of Repair and Maintenance of Lighting Systems in ADNOC Onshore Fields and Terminals

Clients: ADNOC ONSHORE (ADCO)

Designation: Document Controller (See below Duties & responsibilities) Name of the Project: INSTALLATION OF OXYGEN ANALYZERS Client: ADNOC Gas Processing

Designation: Document Controller (See below Duties & responsibilities) Name of the Project: EPC FOR UPGRADING OF SUBSTATION-19 AT MAQTA Client: ADNOC Gas Processing (GASCO)

Designation: Document Controller (See below Duties & responsibilities) Name of the Project: EPC for Sulphur Recovery Unit. At Abu Dhabi Refinery Client: ADNOC Refining (Takreer)

Designation: Document Controller (See below Duties & responsibilities Name of the Project: EPC for Replacement of Buhasa Obsolete 11KV Switchgear /Shifting 3.3 Camp feeders to 11KV/Network.

Client: ADNOC Gas Processing (GASCO)

Designation: Document Controller (See below Duties & responsibilities) Name of the Project: EPC for Enhancement of Existing Water Distribution Facilities, Buhasa Plant. Client: ADNOC Gas Processing (GASCO), Eternity

Designation: Document Controller (See below Duties & responsibilities) Name of the Project: EPC for ADMA Switchgear Upgrade Project. Client: Abu Dhabi Gas Liquefaction Company, ADNOC LNG. Designation: Document Controller (See below Duties & responsibilities) Pages 3 of 7

Name of the Project: Upper Zakum 750 Islands Surface Facilities Project - EPC 2. Client: ADNOC Offshore (ZADCO), Petrofac Emirates LLC. Designation: Document Controller (See below Duties & responsibilities) Name of the Project: Zadco Zirco 5xFr5 MarKV – MarKVIe Upgrade. Client: ADNOC Offshore (ZADCO), General Elictric IOC. Designation: Document Controller (See below Duties & responsibilities) Name of the Project– EPC for Expansion of Storage Facility at Bab 13. Clients: ADNOC ONSHORE (ADCO), Khansaheb Hussain

Designation: Document Controller (See below Duties & responsibilities) DUTIES & RESPONSIBILITIES

• Handling all incoming/ outgoing technical documents related to Project accurate and efficient manner.

• Responsible in producing Document correspondence Register and maintain LOD/MDR/EDDR records on spreadsheet and database.

• Development and maintain of standard document templates, correspondence.

• Establish Document Management System as per the standard of the project requirements of the ISO-9001.

• Coordinating all activities related to the document Control Procedure, including technical documents, drawings, and correspondence.

• Putting & adding document data into standard registers ensuring that the information is accurate and up to date.

• Responsible for tracking all Documents and mails that have Comments from the Client in update to the DCR and coordinate to the Project Manager for the action.

• Frequently conduct document audits confirming they are current and accurately reflect recorded evidence.

• Produce the project Master Document Register as and when required by the Project Manager.

• Responsible, in conjunction with other project members, for the collation and issue of final documentation to clients.

• Check and edit incoming documents and prepare for distribution.

• Responsible for controlling of the Project Specific E-Mail database.

• Archive Project Documentation in accordance with the company procedure.

• Maintain the Document Correspondence Register.

• Take charge of all document identification and classification.

• Creates and maintaining filing system organizing and storing paperwork/documents archiving electronic and hard copies.

• Ensure proper organization and security of documents (electronic and hard copies).

• Assist with the documentation during external audits.

• Controls incoming documents from Subcontractor & Vendors and outgoing documents to Client making sure pass to the QA/QC before sending.

• Responsible for issuing and receiving controlled documentation by creating and receiving electronic transmittals and letters to Clients, Subcontractors and Vendor’s in line with the project.

• Ensure revised documents are accessible.

• Develop and maintain an effective filling system for key project documents in both electronic and offline filing system. And distributes the email response by the client to the documents from the Subcontractor & Vendors.

• Responsible for the approval of documents from the Client.

• Coordinate with the Project Administrator of the Vendors & Subcontractor for the response of the next revision and for the IFC documents. Pages 4 of 7

• Responsible for collecting & achieving all the As-Built Drawings & Documents from the Sub-Contractor & Vendor before sending to Client.

• Confirm delivery of Documents to proper personnel.

• In charge in preparing HSE Induction Form to Site.

• Responsible in the preparation and submission of project final documentation

/Handover Dossier.

• In charge in receiving all invoices and giving to the Finance

• Department to process the payment.

• Follow up payments from the clients

• Update and maintaining for logging of new starts, contacts list, PPE mobile, laptop, wifi router, software/hardware.

• Handles Petty Cash.

• Assisting the team for their submission to Finance expense Claims

• Coordinate with the Sr. Project Engineer from the client for the pending Documents.

• Preparing purchase request in pass to procurement.

• In charge for applying (LOA) Letter of Assistance for CNIA pass (Manpower & Vehicle).

• Responsible for day-to-day administrative task to support CAE team Onshore / Offshore.

• Arranging PPE items, mobile, laptop and router requirement for Onshore/Offshore.

• Responsible for the requests of team for Mobilization and Demobilization.

• Responsible for the accommodation booking at site and arranging couriers.

• Assist with the preparation of invoices and in charge for the submission to client.

• Responsible for requesting CNIA pass to Admin Department.

• In charge in requesting Medical Fitness Certificate to Client (MFC) for ADNOC Offshore/Onshore Projects.

• Requesting Optima Travel Card to Client.

II. Since September 2010 to March 2011 with Wireless DATA Middle East, Abu Dhabi UAE. Secretary – Reporting to the General Manager.

DUTIES & RESPONSIBILITIES

• Handling Secretarial duties such as, sort out and distribute incoming correspondence including mails, faxes, and emails.

• Maintain general manager calendar, provide reminders as appropriate in coordinating schedules and meetings.

• Maintain management record files and perform basic bookkeeping records.

• File corporate documents such as employees file, records, and reports.

• Process approvals for purchase orders and requisition of supplies and equipment needed by the sites project.

• Monitor the expiry of the company related documents like Trade License, Chamber of Commerce, Pest Control, Vehicle Registration cards and insurance etc.

• Monitor the expiry of the employee related documents like labor card, insurance card, emirates ID, and others.

• Monitor site operations and maintain attendance keeping.

• Assist in releasing recruitment advertisement.

• Conduct pre-screening of submitted CVs and shortlist candidates

• Calling applicants and conduct preliminary interview.

• Coordinate and schedule recruitment interviews for the managers.

• Coordinate with operations managers for interview and collect feedback for interviewed candidates.

• Interface with candidates for documents and visa process.

• Set ups transportations & accommodation arrangements for employees.

• Handling customer’s complaints and forward the unsolved issue to the management for further action.

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• Supervise day to day operation, staff timings, and schedule and sites projects. location.

• Coordinate travel arrangements for employee to be deploy in the sites outside Abu Dhabi City.

• Handle and manage company petty cash.

III. Since December 2008 to August 2010 with Nanyang Photo Trading Company, Kuala Belait, Brunei Darussalam.

Stock Supervisor cum Quality Controller – Reporting to the General Manager

• Responsible for daily opening and closing of the shop

• Developed organizational skills through controlling stocks and arrange items display.

• Responsible for receiving shipments from Singapore, Thailand, Malaysia, Hong Kong, China, Taiwan, Philippines on behalf of the General Manger’s absence.

• Responsible for checking the invoices of every delivery and make sure that jives with every item that was delivered.

• Monitor and check every item of the delivery and make sure everything does not have any problem or damages.

• Supervise in achieving old items and stocks to be safe for the next season.

• Responsible for pull outing stocks from the warehouse to be display to the store.

• Supervise in tagging of price and bar codes of each item before it will be delivered to the store for display

• Help in monthly inventories of sales and stocks.

• Deals and transact with the supplier and the purchaser in same time and make sure that every item delivered and to be distributed to the pharmacy branches will jive with the invoices

• Responsible for collecting the payment of the item that was delivered to the purchaser every end of the month.

• Received and delivers order the other pharmacy outlets.

• Creates monthly status inventory report to monitor the business.

• Gives accurate information about the product and update customers of the upcoming new brands for the generic medicines

• Coordinate with team effort to maximize sales.

PROFESSIONAL PRACTICE PLACEMENT, (OJT) On Job Training IV. Since June 2006 to May 2007 with Jacks Restaurant, Philippines.

• In charge of invoice, inventory, and cash handling.

• Work along the processing line.

• Confident and can handle multi-task while working under high pressure environment.

V. Since August 2005 to March 2006 with Rose Bowl Hotel, Baguio City, Philippines Assistant to the Office of CPA

• Provide administrative and personal support to the CPA through excellent organizational skills and constantly practices tact, initiative, and independent judgment within established guidelines. Attention to details is also adapted with the ability for working on multiple job simultaneously, complete record, files conversation, and other information is maintained.

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• Perform other duties as requested by the CPA which includes but not limited to the following:

Maintain Calendar, provide as appropriate and Coordination of schedules

and meetings.

Set up accommodation and travel arrangement, prepare the expenses

and reimbursements.

References upon request….

DECLARATION

I hereby assure that all the details furnished above are correct to the best of my knowledge. Rowena Bautista

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