Grants Manager Administrative Officer

Continued…

ROSE AMUSO AYEE Dansoman Round About, Anege Link GA 113/18 +233-*********

LinkedIn profile: www.linkedin.com/in/rose-amuso-ayee-441680156 Finance & Administrative, Human Resource/Grants Manager 10+ years’ successful experience leading high-impacting Financial stewardship, Financial Management, Analysis & Planning/ Administrative, Grants and HR management initiatives. Experienced, Accomplished, Goal-focused finance, Admin and Human Resource professional with expertise in Accounting, Financial Management, Administration, Grants, Human Resource and logistics management. Talent for Board, management & employee advisor, Financial management, Financial reporting, Budget Management, Resource Mobilization, Audit and assessment reviews, Project risk analysis and management, USAID rules and regulations, and implementation with proven history of improving bottom- line factors. Skilled in grants due diligence, strategic operational planning, training and development, as well as supply/inventory management. Collaborative communicator continually focused on building relationships and promoting synergy across business lines to drive positive change, cohesive, comprehensive business practices and enhanced profitability. CORE COMPETENCES

Financial Management & Planning

HRM knowledge & expertise

Accounting & Payroll

Budget Preparation & Variance Administration

Administrative expert

Team work, team building and team motivation

Strategic Analysis & Planning

Training, Facilitation and coaching

Project Monitoring and Evaluation

Risk Analysis & Management

Advising and coordination

Coaching Mentorship

Security Risk Management

Proactivity and analytical acumen Recruitment & selection

Organizational Assessment & Grants due diligence

High stake negotiations & Key partnership development

IFRS, GAAP, Tax, USAID & DFID rules & Regulations

Cross department collaboration

Domestic & International Experience.

Human Resource information systems

Professional Experience

JDARLS GROUP OF COMPANIES

FINANCE CONSULTANT (MARCH 2019 TO DATE)

I work as a financial consultant for Tax and all accounting related activities in line with accounting, payroll, and cash flow forecast and investment.

Duties include preparation of Income tax, monthly close out of books of account, preparation of payroll, financial reporting, and cash flow preparation, preparation of books of account and reports for internal and external audit, and advising the Board on investment, Management and employees on Organizational objectives, Training and coaching staff both on HR, Admin and Finance policies. Prepare annual external audit, tax compliance, reporting, submission and resolution of finance process issues leveraging internal and external resources, Ensure correct and timely finance reporting to the Jadarls Group and strong compliance with local and Group policies.

Achievements include;

Set up their internal controls by preparing policy manuals, documentation for data collection, inventory and staff payroll which was never in updated.

Trained over 200 staff within one year and improved performance across departments by 30%

Updated the HR, Admin and Finance policies and trained staff and management on compliance.

Trained the staff on internal controls and policy manuals and also mentored one key staff to manage proper book keeping.

Established an accounting software which the company now uses to enter their financial data.

• Facilitated with expertise finance support and liaison to Jadarls Group Finance including interacting with cash management and other Finance functions.

ROSE AMUSO AYEE Page 2

• Advised the Management on contracts and procurement and vendor liaison resulting to increased income within three months.

• Cut down on the expenditure on Administration, contract fees and Tax by excellent interpersonal & negotiation skills resulting the company recording 45% profit.

• Support Managing Director with local governance/regulatory/ compliance activities, reporting and local communications. HOPE FOR FUTURE GENERATIONS, NGO – ACCRA

Finance & Administrative Manager, July 2014- March 2019 Lead finance, Admin & HR support team of seven (7) accounting staff, Twelve in (12) Administration and two (2) HR officers spread across all Regional offices of Ghana. Managed staff strength of 400 staff- Training, payroll, coaching, including recruitment, selection, firing and performance management. Managed financial reporting, budgeting and tracking of fifteen(15) various projects from varying donors including; A DFID project under A consortium of three(3) partners with offices spread all over the Regions of Ghana with I being the Finance contact person to implement the eradication Ebola and Cholera in Ghana ( 2014-2018) working with 23+ sub grantees and 1200+ volunteers. Responsible for all the USAID funded projects sub-granted to HFFG including budgeting, budget tracking, Managed Administrative responsibilities for the Organization and staff including, planning for meetings, staff travel, visas, working permits and accommodation for international vising volunteers, and others. Managed internal and external Organizational and individual project audit as well as reviews and assessment from prospective donors. Administered program budgets from various donors based on agreed terms of the contract making emphasis on variances and recommendations for each. I managed major procurement based on USAID standard Procurement Rules and Regulations (22 CFR 226) including USAID Acquisition and Assistance Policy,

Substantially improved efficiency and productivity while reducing staffing and operation costs by 40% resulting to the company saving funds to own their office premise.

Advised on development of strategic directives and spearheaded on implementation of those that concern Finance and Administration.

Effectively led International project teams to proven results across multiple projects, regions and districts.

Successfully closed out all projects without and major record of fraud, misappropriation or bribery issues.

Through my resource strategies and bargaining skills, the organization won three quarters of the funding proposals including Bill and Melinda Gates Foundation, Global Fund, USAID Care Continuum Project, Simavi, and others.

Developed a financial training manual for the sub grants and NGO partners, extracted a hand book from financial manual, and made an addendum for various office policies. I’m currently working on a child protection policy for the Organization.

Developed a Risk Management list which Management now uses to track and assess various risks for the current running projects implemented by HFFG.

Shattered performance expectations, including adding $ 1.2 M in revenue per year and attained national renowned outstanding performance.

Efficiently and effectively trained over 400 staff, over 2,000 volunteers and the Board on various issues that resulted to both national and external awards of the organization for all contracts, budgets and procurement in the region on behalf of the organization.

Created strong working relationship between sitting government administrations, non-governmental organizations, local communities, churches and the organization. WORLD EDUCATION GHANA

Senior Finance & Administrative Officer, April 2010- June, 2014 Oversaw and comprehensively managed financial needs of the Organization from budgets to spending and financial reporting for all programs. Developed recommendations concerning opportunities for growth and cost reduction and presented findings to executive Management based on continuous analysis of monthly cash flow and profit and loss reports. Led teams in finance and administrative functions responsible for implementation in numerous key areas including all aspects of accounts, payroll, auditing and human resources, including insurance, staff requests and retirement contributions. Streamlined budgeting processes and introduced process improvements that enhanced productivity. Simultaneously managed Organizational expenses and program costs for numerous activities and programs with a focus to reducing, negotiating expenses while gaining profitability in income areas. Managed all aspects of contracts and sub agreements, stake holders, staff and independent contractor payroll the movement of freight and personnel ensuring compliance with established regulations and objectives. Partnered in the development of strategies and SOPs focused on cost-effective cargo shipment and efficiency. Developed and implemented new budgeting models and templates to address needs of different productions providing new tools for strategic planning and increased financial oversight. Provide strategic leadership, mentorship, and training for personnel.

Efficiently managed consolidated financial statements for the organization all over the three offices in the Regions of Ghana including tracking their funds with compliance and promptness.

Successfully developed a more efficient workflow by improving documentation processes and streamlined office procedures resulting to prompt financial reporting and liquidation of advances.

Instrumental in personnel providing effective support above classifications through the provision of effective leadership, training and coaching.

Instrumental in complete turnaround of underperforming finance and program team, set higher expectations and instituted individual accountability resulting in 250% revenue increase over the four years.

Supported stewardship of World Education resources, monitoring budgets, forecasting, reporting on key data and providing basic admin and human resources functions that enabled effective management of funds and ensured assistance to beneficiaries was undertaken in the most efficient and effective way.

Negotiated an upward increase of the program budgets from donors and ensured sub grantees performed their part of the tasks under the USAID – FOCUS regional project making where we became a referral for all USAID projects in 2010- 2013.

MARIESTOPES UGANDA

Country Programs Accountant -Uganda, September 2007 - November 2010 Generates invoices, journal entries and report on a daily basis. Supported the month end close and financial statement preparation, review and analysis. Supported creation of budgets and external financial audit activities. Managed preparation of contracts, their accuracy and validity of requisitions and charge orders. Enter data to Quick books and verified accuracy through cost points from home office and reported to home office rectifications made. Supported in the monthly CFO reporting package with comprehensive analysis, Built relationships with vendors, service providers by renewing and negotiating contracts for savings where possible. Documented and verified over 500 incoming invoices and entered to QuickBooks weekly. Managed fleet of vehicles and inventory by ensuring availability of logistical support to the staff.

Reduced company complaints by less than 1% by verifying and ensuring quality service to clients and stake holders.

Successfully executed grants budgets with speed and accuracy,

Identified and resolved discrepancies resulting to accurate financial report with the three years I worked.

Efficiently and promptly reconciled bank statements and cash book for all the offices, made accurate journal entries resulting to identification of a fraud from one of the partners.

Reduced monthly close period from 7 to 5 days through standardizing process.

Consistently developed and natured strong relationships with the Revenue Authorities, partners and Board of Directors. INTERNATIONAL MEDICAL GROUP (INTERNATIONAL HOSPITAL KAMPALA, IAA HEALTH INSURANCE, IAA CHARITY ORGANIZATION)

Accounts Officer, January 2001- August 2007.

I was responsible for quick books entry for each of the company group accounts. Generated invoices and filled claim sheets for insurance and hospital. Prepared cashbooks and bank reconciliations for the various companies. Followed up on clients in regards to their outstanding payments.

ROSE AMUSO AYEE Page 4

Effectively and efficiently managed entries of all the group accounts with minimal errors and reconciled the cash book and bank statements promptly.

Generated over 250 invoices and claim forms for companies without errors. Education

Master of International Finance (On Going)

Liver Pool University - UK

Bachelor in Accounting

Uganda Christian University, Kampala

ACCA Part 111

Management Accountancy Uganda.

NOTE

Accounting I Business & Finance Management Administration and HR services Budgeting and budget control Information systems and accounting Packages

Training & Development

Budget Administration I Financial Management Development GAAP & FRS standards Risk analysis &Management Philanthropy and Humanitarian management Monitoring and Evaluation Research and Report Writing Movement Control Coordination Leadership & Management Strategic Management Contract Compliance USAID Rules & Regulations Ground Transport and workshop Management Training and coaching Tax and Audit Administration Referees

Contact this candidate