Administrative Secretary Assistant

DELANA HENDERSON

ADMINISTRATIVE ASSISTANT/HUMAN RESOURCES

Seeking a challenging and responsible dynamic position in the administrative field with an opportunity to join a stable company and grow within an organization that has integrity, values their employees, and holds an appreciation for hard work. I boast over 10 years of experience as an exceptional office administrator and six years of personnel human resources experience. I adhere to all deadlines and am responsible, reliable, and trainable employee with a desire to expand within a company. A proven record of achieving the highest levels of productivity and efficiency. I am an effective communicator with exceptional customer service, organizational, and people skills.

PROFESSIONAL SKILLS

HUMAN RESOURCE SKILLS

•Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications. Explain company personnel policies, benefits, and procedures to employees or job applicants.

•Record data for each employee, including such information as addresses, weekly earnings, absences, supervisory reports on performance, and dates of and reasons for terminations.

ADMINISTRATIVE ASSISTANT SKILLS

•Knowledge of administrative and clerical procedures such as:

•Managing files and records •Power Point

•Data Entry •Creating documents

•Customer service •Telephone systems

•Convey information effectively •Type 60 words wpm

PAYROLL AND TIMEKEEPING SKILLS

•Review time sheets, work charts, wage computation, and other information to detect and reconcile payroll. Compute wages and deductions, and enter data into computers, compile employee time, production, and payroll data from time sheets and other records.

•Employee benefits eligibility information, applications, employee owned information and 401K information.

WORK HISTORY

TOTAL WESTERN INC - BENICIA, CA JULY 2019 - JANUARY 2021

REGIONAL ADMINISTRATION ASSISTANT

Timekeeping and payroll with daily deadlines, payroll billing and equipment

Responsible in all union dispatch request and hiring for Marathon job site, General correspondence, customer service, data entry, answering phones, data entry, filing, typing, e-mails, scanning and faxing.

Updated billing and job cost budget through SAP and Track and OSCA Systems daily

Maintain all payroll and training documents, process, assisted in OSCA training/testing/scheduling documentation.

Processed expense reports, proof reading documentation. Responsible for interaction with the refinery supervisors and contacts to complete billing approval, and maintained all office inventory and all new hire task from application to dispatch to the work location.

COREY DELTA CONSTRUCTORS - MARTINEZ, CALIFORNIA MAY 2018 – JULY 2019

ADMINISTRATIVE SECRETARY

Handled timekeeping and payroll with daily deadlines, payroll billing and equipment

Responsible for all union dispatch request and hiring for Marathon job site, General correspondence, customer service, data entry, answered phones, handled data entry, filing, typing, e-mails, scanning and faxing.

Updated billing and job cost budget through SAP and Track and OSCA Systems daily

Maintained all payroll and training documents, processes, and assisted in OSCA training/testing/scheduling documentation

Processed expense reports, and proofread documentation.

Responsible for interaction with the refinery supervisors and contacts to complete billing approval, and maintained all office inventory.

UCI CONSTRUCTION, INC., MARTINEZ, CALIFORNIA AUGUST 2017 – MAY 2018

ADMINISTRATIVE ASSISTANT

Responsible for timekeeping and payroll with daily deadlines, payroll and equipment billing, general correspondence, customer service, data entry, answered cold calls, filing, typing, emails, scanning and faxing

Updated billing and job cost budget through SAP and Track System daily

Maintained all Project files/Binders, assisted in processing expense reports, and proofread documentation

Responsible for interaction with the refinery supervisors and contacts to complete billing approval, and maintained all office inventory, Cost Reports, and RFI Request.

ADDITIONAL EXPERINCE

BRAND SCAFFOLD,(TEMP), MARTINEZ, CALIFORNIA MAY 2017- AUGUST 2017

Diversified administration/time keeping and assisted the Office Manager with all payroll/ timekeeping/billing administration tasks for turnaround for Account Temps.

Requested documentation from refinery time keeping administration and confirmed all time for the Brand Employees, entering exceptions, through the Track Badging System.

Confirmed PO and WBS numbers through the SAP Billing System .

VALERO REFINERY, (TEMP), BENICIA, CALIFORNIA 2017

Diversified administration assisting the Valero Time Keeping Department for 1 month through a local Temporary Agency.

Requested documentation from contractors required by the Refinery.

Confirmed all time for contractors, entering exceptions, and communicating with all Vendors through the Track Badging System.

INTEGRA CSI, INC. (TEMP), PLEASANTON, CALIFORNIA 2016 - 2017

Diversified administration assisting the COO, maintained Project Binders, and requested documentation from subcontractor’s required by Public Work Department.

Confirmed all contracts were signed and correct, cooradinated all Subcontractors invoicing, held notary responsibilities, and answered phones, emails, as well as opened mail and distributed.

Confirmed all field personnel hours, confirmed daily submittals of the Projects progress, provided ongoing attention and growth of proecesses and provided support to the other department personnel when needed.

PETROCHEM INC., BENICIA, CALIFORNIA 2015 – 2016

Data entry of accounts receivable for all scaffold billing to vendors for material, labor, and equipment, including reconciliation with daily deadlines.

Accountable for accounts receivables through several billing systems including Maxwell, Bud-Exchange, Ariba, Textura, Quantify, and Orbit accounts payable system.

Worked in customer resolution timekeeping and payroll with daily deadlines, payroll and equipment billing, general correspondence, customer service, data entry, answered calls, filing, typing, emails, scanning and faxing.

Updated billing and job cost budget through SAP and Track System daily, maintained all Project files/Binders, assisted in processing expense reports, and proofread documentation.

Responsible for interaction with the refinery supervisors and contacts to complete billing approval, and maintained all office inventory, cost reports, and RFI Request.

ARDENT COMPANIES, MARTINEZ, CALIFORNIA 2013 - 2015

Handled timekeeping and payroll with daily deadlines, payroll and equipment billing, general correspondence, customer service, data entry, answered calls, filing, typing, emails, scanning and faxing.

Updated billing and job cost budget through SAP and Track System daily, maintained all payroll and training documents, assisted in the hiring process, and assisted in OSCA training/testing/scheduling documentation.

Responsible for interaction with the refinery supervisors and contacts to complete billing approval, and maintained all office inventory.

COREY DELTA CONSTRUCTORS, BENICIA, CALIFORNIA 2012 - 2013

ADMINISTRATIVE SECRETARY

Handled all timekeeping and payroll with daily deadlines, payroll billing and equipment, general correspondence, customer service, data entry, answering calls, filing, typing, e-mailing, scanning and faxing.

COREY DELTA CONSTRUCTORS, BENICIA, CALIFORNIA 2006 - 2010

HUMAN RESOURCES

Active in all aspects of Human Resources from the application process, to New Hire employee orientation, fielding calls, creating and maintained all personnel employment and medical documentation and files, assisted in dispatching employees, and handled data entry daily

Assisted Safety and Payroll departments including assisting in the field timekeeping for turnaround crews at a refinery, employment verifications, assisted in the testing, and currently certified and active in the DISA consortium to perform collections onsite drug and alcohol screens and communications for new hire and random test.

Key Accomplishments:

•Assisted all six departments throughout my employment saving company assets

•Selected by Safety Director and Vice President to do the new hire orientation presentations and new hire and random drug screens

•Assisted in annual meetings and company functions set up and providing documentation

•Assumed managerial responsibilities when supervisor was as absent from employment

CERTIFICATIONS:

•NHA Certified Medical Administrative Assistant

•Certified Billing and Coding Specialist

•Medical Terminology Certificate

•Certificate of Computerized Office Assistant - Advanced College, Paramount, California

•Typing Speed and Accuracy Certification, 60 wpm

•GED

•TWIC Card - EXP. 2022

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