BRANDIE SMITH

Administrative Assistant

P R O F E S S I O N A L P R O F I L E

A highly resourceful, flexible, innovative, and enthusiastic individual who possesses a considerable amount of knowledge regarding administrative and office procedures. A quick learner who can absorb new ideas and is experienced in coordinating, planning and organising a wide range of administrative activities. Well organised and an excellent team player with a proven ability to work proactively in a complex and busy office environment. Brandie is now looking for a career advancement opportunity with a company that will allow her to develop her skills & potential.

C O N T A C T

229-***-****

adplm7@r.postjobfree.com

142 leighton Dr. Leesburg, Ga 31763

E D U C A T I O N

ASSISTANT SPECIALIZATION DIPLOMA

Business Admin./Tech. Med Admin

Albany Technical College

2004

EDUCATION DIPLOMA

Early Childhood

Professional Career Development Institute

2004

DIRECTOR’S CERTIFICATE

Childcare Ed. Institute

2008

HIGH SCHOOL DIPLOMA

New Beginning Christian School

Albany, GA

2003

S K I L L S

●Maintaining an electronic and hard copy filing system.

●Providing training and orientation for new staff.

●Coordinating and arranging repairs to office equipment.

●Comprehensive knowledge of Microsoft Word, Outlook, Excel and Access.

●Scheduling meetings and preparing agendas for them.

●Effective organizational skills.

●Organising travel & accommodation arrangements.

●Resolving administrative problems.

●Supervising other clerical staff.

●Conducting research on behalf of managers.

●Scheduling and delegating administrative tasks.

●Creating presentations and writing up reports.

●Ability to type at 65+ wpm.

T E C H N I C A L S K I L L S

• HTML

• Social Media

• Microsoft Office Suite

• Google Suite

• VIP Legacy

• GBWA

• Suntrust Banking

• Trowe Price

E X T R A

ACHIEVEMENT

VOLUNTEER EXPERIENCE

LifeSpring Church

I N T E R E S T S

• Gardening

• Animals

• Volunteering

• Family

L A N G U A G E S

ENGLISH Proficient

E X P E R I E N C E

Administrative Assistant

Albany Beverage Company/ 2015 – Present

●Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.

●Designed electronic file systems and maintained electronic and paper files.

●Maintained the front desk and reception area in a neat and organized fashion.

●Served as the central point of contact for all outside vendors needing to gain access to the building.

●Made copies, sent faxes and handled all incoming and outgoing correspondence.

●Organized files, developed spreadsheets, faxed reports and scanned documents.

●Properly routed agreements, contracts and invoices through the signature process.

●Received and screened a high volume of internal and external communications, including email and mail.

●Created and maintained spreadsheets using advanced excel functions and calculations to develop reports and lists.

●Providing secretarial services such as minute taking, WP and diary management

●Ensuring office procedures and systems operate efficiently.

●Handling requests for information and data.

●Setting up email groups for committees.

●Circulating documents via post and email.

●Scanning and copying contracts, notes and other documents.

●Checking stationary levels and ordering new supplies.

●Opening, dating, copying and circulating incoming post.

●Raising purchase orders and chasing outstanding accounts.

●Recording, compiling, transcribing and distributing the minutes of meetings

Administrative Assistant

Albany Motor Cars / 2013-2015

●Managed business finances, including paying vendors and suppliers for products and services rendered.

●Reconciled vendor statements and handled payment complaints or discrepancies.

●Prepared weekly certified payroll reports as required for government projects and processed timecards for paychecks.

●Monitored payments due from clients and promptly contacted clients with past due payments.

●Screened applicant resumes and coordinated both phone and in-person interviews.

●Answered and managed incoming and outgoing calls while recording accurate messages.

●Keep records or prepare reports for the owner or management concerning visits with clients.

●Performed daily tasks like photocopying, courier pickup and delivery, faxing, coordinating group and client meetings, arranging for catering services, updating client lists and managing daily incoming mail and answering incoming calls to the office.

●

●Children’s Friend/ home daycare. 2013-2009

●Setting up new accounts for parents and students in the system, caps, food program. Ect.

●Answering to the state on all routine visits, preparing the documents needed for any problems that was found and correcting as needed.

●Greet and interact effectively with the general public, staff members, students, teachers, parents and administrators, using tach and good judgment;

●Provide secretarial and clerical support for building administrator.;

●Respond to telephone calls, routes call and takes messages;

●Enroll new students; prepare cumulative folders and request records for new students;

●Enter student information students transferring from within and outside of the school system;

●Monitor and replenish inventory of supplies;

●Prepare purchase orders;

●Assist teachers in preparing instructional materials;

●Performs other duties as assigned by appropriate administrator

P E R S O N A L A T T R I B U T E S

●Attention to detail.

●Punctual and reliable.

●Can work without supervision.

●Ability to cope and work under pressure.

●Good written and verbal communication skills.

●Able to work as part of a team.

●Having a patient outlook.

●Ability to multitask and manage conflicting demands.

●Ability to prioritize tasks.

Contact this candidate