SHAZIA KHAN

647-***-**** adpllv@r.postjobfree.com

Administrative Assistant

SUMMARY OF QUALIFICATIONS

Well-developed communication, interpersonal and organizational skills honed through 3+ years of experience in fast-paced, deadline-driven office environments

Proficient in Microsoft Office

Strong communication skills verbal and written

Good judgment and strong problem-solving ability

Ability to work under pressure with attention to accuracy and detail with minimum supervision

Fluent in English, Urdu, Hindi and Punjabi

RELATED WORK EXPERIENCE

Office Administrator – Saand Inc – January 2019 – May 2019

Greeted clients in a professional and courteous manner

Transferred incoming phone calls and messages to the appropriate staff

Maintained Board room and equipment for meetings

Booked appointments for clients, staff meetings and scheduled calendars

Photocopied and scanned documents

Sent and distributed incoming mail and courier

Helped with the organizations of events and meetings

Managed office inventory and supplies

Ordered coffee and office supplies on the regular basis

Ordered food for staff and client meetings

Prepared Excel sheets for accounts department

Administrative Assistant – Assemble Rite October – December 2017

Created, reviewed product specifications and work instructions.

Reviewed paperwork daily to ensure accuracy.

Collected and recorded accurate data regarding defects

Review audits throughout the shift on both the inspection and the employee.

Co-ordinated all changes associated with the sort and work instructions.

Communicated sort/inspection results to managers, supervisors and customer/suppliers.

Written and distributed email, correspondence memos, letters,

Provide scheduled documents on daily basis

Act as the point of contact for internal and external staff

Received and transferred phone calls to appropriate staff

Scanned and faxed documents

Administrative Assistant - Borden Ladner Gervais LLP – August 2017

Updated Lawyer’s information and data entry

Photocopied, scanned and faxed documents

Organized lawyer’s calendars

Filing documents

Receptionist/Administrative Assistant- The Access Point- Nov 2014 - Nov2015

Greeted clients in a professional and courteous manner

Received high volume of incoming phone calls and transferred them to appropriate staff

Board room and equipment set up for meetings

Booked appointments for clients, staff meetings and scheduled calendars

Photocopy, fax, scanned documents

Information and record update of client files

Send and receive mail and couriers

Helped with organizations of events and meetings

Managed office inventory and supplies

Maintained and organized filling system

Entered and organized database of 5000 clients

Receptionist Curves Fitness Centre 2008 – 2010

Answered inquiries at front desk in a prompt manner and ensured client needs were met

Inputted client data into an electronic database and ensured 100% accuracy

Taught clients how to properly use the equipment to avoid injury and increase their wellbeing

Volunteer Experience

Administrative Assistant Welcome Centre Vaughan - 2011

Responded to multiple incoming calls; provided information regarding services and referred to appropriate personnel/resources when required

Assisted in the coordination and set up of promotional activities and workshops

Maintained a database of confidential client information, which was then used to analyze trends

Scanned, photocopied, and filed documents; ensured files were accessible at all times

EDUCATION

Legal Assistant Certificate Humber College Toronto - 2013

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