Personal Assistant Creditors Clerk
Resume:
Miss Natalie Balmogan
Mobile: 073-***-****
Driver: Yes (Code B)
Identity number: 911**********
Age: 29 years old
Residential Address: 90 Northdene Avenue, Brakpan, 1541
Profile
Ideally seeking an entry level, permanent position with a company that will allow me to develop and further my career within their organization. My goals include completing my diploma in marketing and then furthering my studies to completing a BBA degree
INTRODUCTION
I am a polite and enthusiastic young lady, who strives to accomplish set goals. I am highly confident that I am the ideal candidate for the vacant post for the following reasons:
I conform well to rules, have a strong sense of devotion and desire to help people and I’m willing to take extra tasks that will enable the company and myself to achieve common goals
I have exceptional communication skills, time management skills, planning and organizing skills, leadership skills, and excellent telephone skills
I listen to instructions and act on those instructions with minimal guidance. I speak, write and listen effectively, I organize my thoughts logically, and explain everything clearly. I conquer job challenges by thinking critically and creativity and I work well under pressure
My interpersonal skills ensure that I relate well to others, both co-workers and customers. I have the ability to work well with others while pursuing a common goal. Some of my other qualities include adaptability and flexibility, professionalism and work ethic and positive attitude and energy. I am pro-active and self-motivated
Being given the opportunity for the vacant post will enable me not only to equip myself with further knowledge but also prove that I can be worthy asset to the company
Currently studying for a diploma in marketing (with IMM-GSM)
Objectives
To drive the organizational Office Support/HR strategy
To create the most productive work force in the workplace
To drive equality and diversity as a winning business strategy
To create a work environment of purpose and excitement
To drive a positive culture of competitiveness responsive to company strategy
Skills
Human Resource Management (Personnel Administration & working knowledge of the basic relevant employment acts; LRA, BCEA, OSH, COID, EEA).
SAP Experience
PASTEL Experience
Computer Skills (Ms. Word, Excel, Power Point, Outlook etc.)
Communication Skills (communicate confidently & effectively at all levels)
Administrative skills
Interpersonal Skills
Organizing and planning skills
Project management skills
Education
The Graduate Academy
IMM Diploma in Marketing (19 modules complete)
Brakpan High School
Matric with admission to diploma or high certificate
Work Experience
Gijima Heavy Machine
01.03.2020 – 29.10.2021
Tender tracing
Receivables
Inventory (Stock in, stock out, SIV, updating)
Create PO’s occasionally
Clearing spares coming from China – doing hs codes & duties on spares, get quotations from clearing agencies to clear & deliver spares to us, arrange documents for clearing
Follow up on waybills for spares coming from China via plane and update team on ETA and delivery, arrange payments as well as warranty claims
Overtime for technicians – request & receive timesheets, calculate & capture overtime
Maintenance records – collecting & capturing job cards onto maintenance report for dump trucks used at the mine
Receptionist – Taking calls & messages, meeting & receiving guests
Assist with sales quotations occasionally
Assist with health & safety files
Distribute RFQ’s & PO’s to the relevant people
Recruitment – assist HR with sourcing cv’s & get the correct candidates for interviews
Other admin tasks that may arise
Meeting minutes
Filing
Source cv’s and set up interviews occasionally
Assist with credit applications
Staff birthday management
Signing company vehicle policy with new staff
Updating staff list
Receive and distribute RFQ’s and PO’s to the relevant department
Reason for leaving: Retrenchment
Blax Interactive Trading Personal Assistant, Receptionist & administrator
01.11.2018 – 28.02.2019
Filing
Scanning
Order stationary & office Supplies
Taking messages for staff when they Are out
Meeting minutes
Invoicing & following Up on outstanding payments
Capture monthly receipts
Book flights
Arrange Meetings & meeting requests
Compile monthly statements & send to clients
Request remittance
Type documents
Petty cash reports
Collect & sort Post
Monthly sign in register for staff to sign in everyday
Assist With tenders
Ensure that reception area is tidy
Sesfigile Logistics – Rynfield
Personal Assistant & Admin Supervisor
02/02/2017 – 18/12/2017
creditors clerk – get quotation, take it to Director, Order numbers to managers as well as send proof
CEO or general Manager for approval, create Purchase orders on sap, fill out job cards, send
Of Payments, call companies for Tax invoices, ensure that all the correct documents are attached to invoices, give Director invoices for payment, create vat files once invoices taken off the system and make sure that all company info is correct on invoices
Petty cash
Credit card expenses
Daily expenses
Diesel usage on company cars
Queries
Vat for all company invoices
Scanning/Copies/Filing
Office groceries & supplies
Stationery –order and distribute
Source cv’s, reference checks & interviews
Itineraries
License discs – update & file
Checks rates for debtors department
Check for missing shipments on debtors shipment reports
Plan team building
Issue warning
Acknowledgement of debt
Acknowledgement of receipts
Fines – capture and give to HR for AOD
Order printing paper
Issue uniform to new staff
Issue cleaning material to domestic workers
Ordering and distribute PPE
Courier/post parcels
Post – sort, open and file
New staff – sign documents with them
Meter readings on a monthly basis
Give office driver tasks to do for the day
Personal errands for CEO & Director
Book accommodation for CEO
Pay domestic workers on a weekly basis
Train receptionist on answering calls & taking messages
train new admin ladies
type documents
daily reports for director
meeting requests / diary management
meeting minutes / follow ups
check up on tracking department
Assist CEO laminated and bind tenders
Vat – sort invoices into correct company order then date order, capture vatable and non-vatable amounts, calculate vat amounts on invoices & then send to general manager to check
Personal Assistant to Admin manager, CEO and Director
17/02/2016 – 18.12.2017
Filing, packing filing cupboards in debtors & Creditors department
Give work to the admin manager every morning
New logo’s onto documents for new companies for the Director
Record keep of office cleaning materials and groceries that’s being utilized
Printing documents, scanning documents and filing documents
communicating with depot managers regarding fines and acknowledgement of debt
Assisting with reception duties when receptionist is on leave or on lunch
Follow up on driver medicals to see if they fit for work
Sorting out and filing post
Handling unpaid invoices from creditors department, checking unpaid invoices and making sure that they have job cards before capturing the info and giving it to the director for payment, capturing invoices on a daily spreadsheet, take calls and messages for admin manager, CEO and director
Capture tickets and fines then send it to depot managers, request them to get acknowledgement of debt from drivers ensure that I receive acknowledgement of debt
Personal errands and matters for CEO
Set up and conduct interviews
Source out CV’s from Pnet for vacant posts
Typing out documents
Taking minutes in meetings
Co –ordinate all company/personal events, & coordinate birthdays
Accommodation & Dinner reservations for CEO and Director
Meter readings for printers and electricity
Stock take for stationary, issuing stationary and stationary forms, pack stationary cupboards, order stationary
Assist operations manager with making copies and scanning
Assist HSEQ with copies and scanning
Engen Petroleum EDC reports (daily and monthly)
Calculating vat on Engen petroleum remittance advice
Recording personal expenses onto spreadsheet on a daily basis, follow up on personal and company matters
Book tickets at computicket
Setting up meetings
Issuing new license discs for vehicles and trailers to depot managers and ensure that I get acknowledgement of receipt
Checking unpaid invoices and making sure that they have job cards before capturing the info and giving it to the director for payment
Making sure that new employee’s sign a confidentiality agreement and memorandum of understanding & explain it to them
Human Resources Assistant
Industrial Relations Assistant
14/01/2016 – 16/02/2016
Assist with a day to day operations of the HR functions and duties
Provide clerical and administrative support to human resources executives
Compile and update employee Records (hard and soft copies)
Coordinate HR projects (meetings, training, filing)
Take minutes, e-mail minutes to management and everyone present in the meeting
Deal with employee requests regarding human Resources issues
Filing, creating new employee files
Taking calls and messages when HR manager is out of the office
Creating training attendance registers
Creating employee file checklists
Meeting with BEE auditor and taking down minutes
Making photocopies, scanning documents and Printing documents
Tracking Clerk
03/12/2015 – 14/01/2016
Fleet tracking
Monitoring 27 trucks
Updating 2 hour movement flow vehicles locations, data capturing
Updating a daily report Consisting of drivers of each vehicle
Vehicle Registrations
Routes for the day
Km in and km out for the day
ETA’s (estimated time of arrival)
Closing loads
Phoning drivers on a daily basis for information
Notifying drivers of unauthorized stops and high risk areas
Communicating with depot manager on a daily basis regarding utilization and situation reports
Notifying drivers and depot managers of speeding violations
Filling in load numbers for each delivery
Using google map to see exactly where the vehicles are parked to offload
Auto Alpha Group – Titanium Trucks
Sales and Marketing
20/01/2-2014 – 15/08/2014
Sales and marketing of trucks
Trailers and tippers
Responding to customers via e-mail,
Phone calls and text messages
References
Contact Person
Company
Telephone Numbers
Candice Underhill
Gijima Heavy Machine
Jay Harilal
Blax Interactive Trading
Sumeshni Moodley
Sesfigile Logistics
Mescilla (IR/HR/payroll)
Sesfigile Logistics - Rynfield
011-***-**** / 011-***-****/ 062-***-****
Clive Johnson (tracking manager)
Sesfigile Logistics – Rynfield
Jerryl
Auto Alpha Group – Titanium Trucks
Contact this candidate