Meeting Planner Administrative Assistant
Resume:
LORRAINE CRUZ, CMP
West Milford, NJ 07480
adpkrz@r.postjobfree.com
Objective: To obtain a part-time – full time challenging position in meeting planning, that will allow me to utilize my meeting and event planning experience and expertise.
Experience:
2019-2021 Health and Wellness Partners, LLC Upper Saddle River, NJ
Part-time Medical Meeting Planner
Directly responsible for the logistics of dinner meetings
Coordinate ground transportation for speakers
Liaison between client Sales Representatives, District Managers, Physicians and company.
Establishment working relationships with many restaurants in the
Reconcile meetings for accounting
Gather proper receipts for ground, lunch and dinner programs
Distribute proper paperwork to clients for their meeting.
Database Management
Negotiate costs with the venders and suppliers to ensure the meeting is managed and planned within the allocated budget,
2012 – 2019 Health and Wellness Partners LLC Upper Saddle River, NJ
Part-time Medical Meeting Planner
Directly responsible for the logistics of dinner meetings
Coordinate ground transportation for speakers
Liaison between client Sales Representatives, District Managers, Physicians and company.
Establishment working relationships with many restaurants in the
Reconcile meetings for accounting
Gather proper receipts for ground, lunch and dinner programs
Distribute proper paperwork to client for their meeting.
Database Management
Negotiate costs with the venders and suppliers to ensure the meeting is managed and planned within the allocated budget,
2011 – 2012 Health and Wellness Partners Ramsey, NJ
Freelance Medical Meeting Planner
Directly responsible for the logistics of dinner meetings held throughout the United States
Communicate with the pharmaceutical company (client)
Participate in launching a new product
Coordinate ground transportation for speakers
Communicate with vendors
Establishment working relationships with many restaurants in the United States
2008 - 2010 Ramapo College Ramapo, NJ
Part-time administrative assistant
Worked in many different departments while seeking full time employment as a medical meeting
planner
10/05-3/2008 Haymarket Medical, Inc. Montvale, NJ
Meetings Manager
Executed and managed logistics for CME dinner meetings held throughout the United States
Planned Advisory Board Meetings, Council Meetings and Speaker Training Programs
Assigned moderators, and faculty for all meetings.
Arranged travel for faculty
Supervised staff to assist in the completion of all the details surrounding each meeting including collating, sending mailings and shipping materials
Communicated and negotiated with AV, printers, hotels/restaurants, on site coverage, and ARS vendors
Prepared menus
Designed meeting budgets
Organized satellite symposia within national meetings
Arranged slide reviews, faculty dinners
Reconciled meetings based on budget
Found venues for meetings by building specifications and sending Requests for Proposals
Managed staff to ensure that mailings, expense checks, and vendor payments were sent promptly and accurately
02/03-9/2005 Torre-Lazur McCann Healthcare Parsippany, NJ
Meeting Planner
Directly responsible for the logistics of CME dinner meetings held throughout the United States
Communicate with the pharmaceutical company (client)
Participate in launching a new product
Assign moderators for all meetings
Organize a schedule to accommodate daily meetings for several different drugs.
Contact and schedule thought leaders
Coordinate transportation and accommodations for speakers and moderators
Process reimbursement of honoraria and expenses
Process billing for each individual meeting
Communicate with vendors (registration center, printers, art director, editor, AV companies)
Establishment working relationships with many hotels and restaurants in the United States
01/01-12/2002 PROACTIVE Healthcare Communications Upper Saddle River, NJ
Senior Program Director
Manage the organization of special events, dinner meetings, advisory board and faculty programs
for pharmaceutical marketing programs.
Manage and communicate with telephone center, moderators, restaurants, doctors,
distributors, and pharmaceutical companies on all aspects of the program
Design and implement databases for invitations and queries for specific information
On site contact person
Arrange and book accommodations and transportation for speakers and guests
Directly responsible for site selection, budgeting and contract negotiations
Strong organizational and communication skill
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