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Accounts Payable Legal Secretary

Location:
Placentia, CA, 92870
Posted:
December 03, 2021

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Resume:

MARY ANN SMITH

Placentia, CA *****

714-***-****

adpjf7@r.postjobfree.com

SUMMARY

Analytical, precise Accounts Payable professional with over 18 years of experience in several industries including pharmaceutical, finance and tire industry. Exceptional skills in data entry, expense reports and GL coding. Also skilled in reconciling expense reports, tracking data and auditing invoices.

12000 KPH Attention to Detail Time Management

Deadline Driven Reliable Accurate Reports

Compliance/Audits Process Oriented Project Management Contract Administration Customer Service Relationship Building PROFESSIONAL EXPERIENCE

YOKOHAMA CORP. OF NORTH AMERICA, Santa Ana, CA 2008 - 2021 Accounts Payable Analyst

Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.

Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.

Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

Investigates and resolves problems associated with processing of invoices and purchase orders.

Prepares batch check runs, wire transfers, and ACH transactions.

Assists with monthly status reports, and monthly closings.

Processes freight invoices through National Traffic Consultants (NTC)

Handles all vendor correspondence via phone or email and attaches the corresponding purchase orders to incoming invoices with all supporting documentation.

Process three-way PO matching invoices.

American Express Reconciliation – Receipt and properly coding to the correct accounts.

Trainer for new accounts payable associates.

Scanning invoices with LaserFiche software.

MARY ANN SMITH PAGE 2

FREMONT INVESTMENT & LOAN, Brea, CA 2003 - 2007

Accounts Payable Clerk II

Responsible for expense reports company wide. Processed all invoices and approval, coded invoices to cost center and GL. Researched discrepancies and updated vendor information.

Consistently meets all deadlines.

Relied upon as the “Go to” person on expense report. Assisted other departments with questions on expense reporting issues.

Promoted from Accounts Payable Clerk to Accounts Payable Clerk II within 3 months.

Maintained a 100% accuracy rate.

AMERISOURCE BERGEN CORPORATION, Orange, CA 1999 - 2003 Contract Representative

Responsible for timely implementation of Supplier and Buying Group contracts. Reviewed contracts and coordinated with customers, suppliers, divisions and management to ensure contract policies and procedures are properly executed. Managed ongoing compliance with contract terms. Resolved issues between Suppliers and Buying Groups. Communicated issues to the manager of contract department.

Processed up to 500 contracts with thousands of data entries per month.

Researched up to 500 discrepancies per month to ensure correct pricing and effective dates.

TECHNICAL SKILLS

Microsoft Software: Word and Excel

10-key by touch 12,000 kph, typing 40 wpm, Oracle Accounting Software, SAP, Concur, LaserFiche

EDUCATION

Loan Processing Certificate, American School of Mortgage Banking Legal Secretary Certificate, Orange County Business College



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