Collections Clerk Executive Assistant
Resume:
Brenda Aucoin
Fort Saskatchewan, AB
Safetech – ESSO-Strathcona – Nov – 2013 - Current
Job Description for Imperial Oil Refinery
Safetech - Administration Coordinator – June 2012- Nov 2013
Creating electronic and hard copy filing system/training matrix
Updating the SOS (SafeTech Orbital System)
Bi-weekly reporting to the management team
Training new staff on the SOS and office policies
Developing client satisfaction surveys and logging the data
Internal training/mentoring tracking
Creating and maintaining new employee packages
Project turnover systems
Continuous improvement team
Accounts receivable/late pay (CDSM System)
Major Visa Accounts/Reconciliations
Time sheets and issues
Data entry and analysis
Enter all proposals into system/tract Project Cost per Proposal
Bantrel – Esso Refinery – Document Control – Jan – April 2012
Log Drawings in DSRW – Access
Infoworks
SIDS Data Base
Issue Revision and Manage hard and soft revision issues.
Turnover Closeout Packages.
Tiger System – some training.
Microfilm Drawings to be microfilm and filing system for Microfilming as per units/location for electronic copies.
Reconciliation of turnover packages before entering electronic system.
Cenovus Energy – Foster Creek – Bowen Contract – April to July 2011
Position: Contract Analyst / Document Control for Contracts
Transmittal and Scan to share point.
RFI’s - drawings
Contracts – CWP
Change orders – CWP
Report all approved RFI / Change orders to Sub Contractor
Log approvals in SCM (supply Chain Management)
Enter all approved funds into the PCT (Project Cost Tracking System.)
Terroco Contracting LTD FOR Shell Expansion– Nov 2007- December 2010
Contractual Billing / Project Controls/Lead Administrator
Progress billing for site services
Billing for Site Services/attention to detail/large workloads.
Daily, weekly and monthly reporting to the Client.
Prepare Reports, Organize and Schedule office work.
Some of my essential skills; Problem solving and decision making, critical thinking on daily bases.
Significant use of memory to keep things organized.
Organizing of millions of dollars on paper to track contractual amounts and previous cost and project to date
work under pressure, tight deadlines
Maintain Inventory of office supplies, order supplies and equipment.
Maintain all files for employees and services.
Tracking of environmental impact fluids i.e. gas, diesel, propane, glycol etc.
On site and off site reporting.
Submitting time for payroll
Creating, updating and filing of employee information
Deal with day to day contractual changes and off-scope work as well
HSE Admin Duties
Bourque Industrial Ltd.
Saint John, NB – June 2005-Aug 2007
Administrative Assistance
Answer in coming calls /Greet and serve customers
Collections Clerk - MAINTAINED PERSONNEL FILES.
Maintain Work Order Job List and Distribution
Remove completed jobs from off job list /Create job files
Maintain all payable files.
Open and distribute mail
Typed purchase requisitions and purchase orders
Photo copy and mail out purchase orders to various suppliers
All Data Entry for Payables / appropriate copies of documents in job files.
Post all payable invoices
Print off job inquiries
File and maintain all cash disbursement lists and sales order list.
Box up year end items and implement filing system for the upcoming year.
Responsible for all accounts receivable inquires /schedule payment requirements.
Cash sales.
Post all cheques and bank deposits
Projects that are tedious and require researching information
Hughes Surveys & Consultants Inc.
Saint John, NB – June 2003-June 2005
Executive Assistant
Maintain client database
Set up new job files and obtain information required to successfully complete each job.
Preparation of all Schedules A’s for the Registry Office
Liaison with Department of Health
Varity of correspondence
Research data and gathering of critical information
Scheduling meetings with Surveyors and Clients
General office duties including typing and filing.
Preparing critical documents for the direction of lawyers and clients, on time schedule.
Maintaining data pertaining to each client.
Updating and maintaining/access database tables.
Travel and reservations
Inventory Control / Hardware / Software
Surveyor’s Equipment Log/for repairs / return dates
Coping of survey plans and distribution for tentative and final approvals
Maintain main switchboard.
Time sheets / Invoicing and disbursements in the absence of payables clerk.
Assist with receivables, walk in clients and payments by visa or master card.
ALSTOM Transport Service
Calgary, Alberta – Nov 1999-Nov2002
Position: Sales Coordinator
Customer Ordering Desk/Customer Relations
Purchase Orders/work orders
Checking all price/price book
Assisting the Marketing and Sales Director/Sales Team
Preparation of all Quotes and Proposals
Maintaining Monthly Sales/Pending Report
Tracking of Shipments/Delays
Retrieving documentation for Receivables
Flights/Hotel Reservations for Sales Director
All bank deposits, issuing cheques and processing mail.
ALSTOM Power Canada Inc.
Saint John, New Brunswick – Dec 1997-Nov 1999
Bayside Re-Powering Project
Position: Site Administrator
All preparation for site set up to be able to run this office efficiently.
Delegate to two employees/Administrative support
All purchasing for administration and Engineering / set up meetings with supplies
Purchase orders
All data entry and preparation for billing.
Time sheet and expense reports.
Distribution of all incoming and outgoing documentation from overseas offices.
Distribution of all drawings and engineering procedures to sub-contractors and clients.
Maintaining the site account and petty cash.
Liaison with Immigration Canada/(HRDC )Foreign worker Employment Authorization
Composing of outgoing letters, correspondences and spreadsheets.
Reservations for all engineers coming from all over the world and home accommodations for the remanding time of the project.
Transportation reservations for all employees.
Recruiting for new employees for various positions.
Responsible for all Field Work Orders (FWO) and Non Conformance Reports (NCR’s) purpose of tracking cost of residual work.
City of Saint John
Saint John, New Brunswick – 1990-1996
Term Positions / Account Payable Clerk
Computer entered all departmental purchase orders,
reconciled work orders
Answered calls from vendors
Searched and cleared all outstanding invoices and maintained accounts.
Entered orders on the OMS System and process for payment
Answered incoming calls
reconciled accounts/ credit cards
Education
Saint John, New Brunswick
Office Administration Program
Community College Courses
Saint Vincent’s High School – Completion of Grade 12
Saint John, New Brunswick - Business Education
SAFETY COURSES AND CERTIFICATIONS:
PRINCIPLES OF HEALTH & SAFETY MANAGEMENT, PROJECT SAFETY PLAN, HAZARD MANAGEMENT, LEADERSHIP FOR SAFETY EXCELLENCE, LEGISLATION AWARENESS, BASIC INSTRUCTIONAL TECHNIQUES, AUDITOR TRAINING PROGRAM, EFFECTIVE CLAIMS MANAGEMENT.
Contact Info: adpjbb@r.postjobfree.com Cell: 780-***-****
Word Perfect 5.1/CSTS Cert. H2S Alive, First Aid
Manual Bookkeeping, Data Entry, Jonas, Syspro 6.0, People Soft
Microsoft Word, Excel, Power Point, Microsoft Office, SAP, Supply Chain
PCT, CDMS Training-time keeper, OSSA
References
Phil Perry
IOL Safety Manager
Wade Sexton
IOL HSE Turnaround Lead
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