Administrative Assistant Executive

Judith Sharp

Catonsville, MD *****

410-***-**** cell

**********@*******.***

CAREER GOAL: Seeking a position in an office environment which will allow me to further utilize my existing experience, enable me to acquire new skills, and be part of a company’s growth and advancement.

SUMMARY OF QUALIFICATIONS

Excellent administrative skills.

Well organized-detailed-oriented.

Ability to multitask a variety of challenges and responsibilities.

Completes assigned goals on time.

Exceptional database management skills.

Skill sets in Microsoft Office (Word, Excel, PowerPoint)

Works well in individual and team office environments.

Dependable and hard working.

EXPERIENCE

Dispatcher/Project Administrator

November 2010 to Present

Receive and enter service calls into Maximo database

Timely close completed work orders and service requests.

Entering information and set up of all new contacts/New Employees into the Maximo database.

Ensuring that all data is current and correct in Maximo database. Customer information, Equipment information, Etc.

Remove or modify equipment status in Maximo

Complete Payroll in both Peoplesoft and SAP

Create quotes and other correspondence

Assist other departments when needed

EXECUTIVE ADMINISTRATIVE ASSISTANT

Manpower

May 2009 to November 2010

Various administrative work as needed by customers

EXECUTIVE ADMINISTRATIVE ASSISTANT

Cordoba Enterprises, LLC

July 2007 to February 2009

Supervised and managed daily financial management

Accounts payable including all tax calculations

Account receivables

Payroll

Issued purchase orders daily and reviewed all invoices for accuracy.

Responsible for accurate inventory of all parts, tools, and equipment at each of our three locations and entered information in the Fleet Maintenance Pro database.

Ordered all parts, tools, and supplies for the offices and truck fleet.

Completed truck renewals, emissions, Power of Attorneys, and 2290s.

Negotiated pricing with various vendors to obtain the best price and set up new vendor accounts.

Updated and maintained current catalogs and contracts for all suppliers.

DIRECTOR OF ADMINISTRATION

Ecology Services, Inc.

October 2006 to July 2007

Performed day-to-day administrative and financial operations.

Monitored financial performance and prepare reports.

Managed purchasing, payroll, accounts payable and receivable, and client invoicing. Monitored payroll and benefits services.

Assisted in filing cost proposals and invoices for federal contracts.

Monitored administration of contracts and project budgets by program staff. Managed receptionist, office equipment, and supplies.

Maintained employee benefits plans, expenses, and leave records. Interacted with property management, vendors, and equipment and software suppliers, Evaluated new service delivery methods, procedures, and techniques.

OFFICE MANAGER

Clean Ventures @ National Institutes of Health

June 1990 to October 2006

Supervised office activities to achieve maximum expense control and productivity. Developed procedures and policies for office activities, such as filing, records maintenance, typing, and word processing and faxing.

Responsible for the maintenance of office equipment and supplies.

Schedule appointments gave information to callers, and otherwise relieved officials of clerical work and minor administrative and business detail.

EDUCATION:

Barstow High School, Barstow, California, General Studies

University of Phoenix, Associates in Business

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