Office Assistant Manager
Resume:
RIZWAN ALI
PHONE NUMBER: +92-302-*******
EMAIL ADDRESS: ************@*****.***
LINKED IN PROFILE: linkedin.com/in/rizwan-ali-chaudary-4b30385a PERSONAL PROFILE
A result oriented Administration and Coordination professional, working in Gul Ahmed Textile Mills Limited as Assistant Manager Administration & Coordination, for Directors, having national and international experience is all areas of administration and record keeping.
JOB DESCRIPTION:
Received and dispatched the documents, invoices.
Daily updated the meeting schedule and placed in the office.
Arranged the outsiders guest meetings in the corporate office.
Get the sign on the Capex, Invoices, (including personal documents)
Have arranged the daily basis directors lunch from the different restaurants. KEY STRENGTHS
Team Player: Worked within various teams across my career where I tried to drive energy within group. Business Partnership: In my current job role I am coordinating with numerous departments duly creating an environment of mutual trust and ensuring that the business needs are fulfilled on priority basis. This includes understanding of each department business process and devising mechanisms, where necessary, to ensure smooth flow of services to end users. Coordination, and Line up Skills: I the current role, in addition to administrative functions at Office, I am working directly with Two directors where I manage all their activities at the corporate office location. Analytical and Problem Solving Skills: Honed analytical and problem solving skills acquired through exposure to complex and difficult situations that requires prompt decision making. CAREER HISTORY
GUL AHMED TEXTILE MILLS LIMITED May 2016 to date Aug 21 Designation: Assistant Manager Administration
Reporting to: Vice Chairman / Director
Reports: 15 Team Members
KEY ACHIEVEMENTS:
Flawlessly administered and transferred corporate office from Center Point Building to Ocean Mall – including dismenteling and installation of all fixtures and aminities
Through effective tempreature and timing monitoring saved ~ Rs. 5 million in HVAC cost annually
Renegoriated maintenance agreement with the Buinding Management – saved Rs. 4 million in maintenance cost annually.
ADMIN JOB DESCRIPTION:
Manage housekeeping and indent monthly items request.
To manage and control Employees, requests and complaints
Keep track of and maintain grocery, admin items for the offices Page 2 of 3
Manage Pool drivers along with vehicles dedicated for the Location
Maintain monthly office grocery quota and make monthly indent
Manage & maintain cafeteria, Tea Bar, and new joining staff celebration
Arrange for Hotel and travel of Executive staff (GM, DGM, and Sr. Manager)
Coordinate with all the departments within the organization for smooth operations
Maintain and report attendance of all the staff members and uploaded in TIS payroll
Manage and maintain all office facilities of Corporate Office including 4 directors' rooms
Coordinate and make complete arrangements for Directors and Guests at the corporate office
Arranged the gifts from the branches, to the VIP, and Govt guests
Prepare Purchase and Work Orders for various requirements at the Location
Handel Petty Cash for the location under supervision of General Manager Finance
Arrange the board room for the Annual general meeting "BODM" & PRBC
Manage Female Staff Pic up and Drop facility including route management and van allocation
Coordinate with Building Management on all the related matters (Maintenance, Utilities invoices, HVAC
To ensure to implement SOP of (Pandemic COVID-19) as per the standard of Government of Sindh
Invoice processing against the services (Peon/Janitorial, Photocopier machine, drinking water, Transport) DEVELOPED FURNITURE TURNERY (SAUDI ARAB) January 2014 to March 2015 Designation: Office Assistant
Reporting to: Manager
JOB DESCRIPTION:
Maintain office file.
Maintain meeting schedule.
Dealing in office operations.
Maintain Staff Payroll and Salary.
Make a quotation, DC Invoice and take manager approval. FIVE STAR APPARELS May 2009 to December 2014
Designation: Office Assistant
Reporting to: General Manager Factory & CFO
JOB DESCRIPTION:
Attendance & Employee File Maintenance
Cafeteria Maintenance & Monitoring
Coordinate and arrange for various Management Meetings
Stationary and supplies arrangement, monitoring and maintenance
Manage all the Riders and Drivers of the Company
Check daily gate pass file (Inward & Out word)
Check Alarm and Safety System on daily basis
Check DVR “CCTV” cameras recording & get back up on daily basis
Check Fire Extinguisher meter & make a report on monthly basis
Maintain Vehicle Excise Tax, & Insurance records
Manage Sale / Purchase / Repair & Maintenance of machineries under supervision of GM Factory
Manage of Government Department including E.B.O.I, S.E.S.S.I, Labor Department, Health & Safety department, Excise & Tax department, Trade Lances Depart.
Page 3 of 3
Maintain and Coordinate membership renewal of Karachi Chamber, PKSEA & PHMEA. EDUCATION HISTORY
Bachelor in Commerce (B. Com)
Karachi University
Intermediate in Commerce (I. Com)
Sindh Board
PERSONAL INFORMATION
Date of Birth: May 05, 1989
Nationality: Pakistani
Status: Married
REFERENCE
Available on request
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