Emergency Management Accounting Clerk

PAM HUDSON

** ***** ******* *****, ***********, AR 72127 (M) 479-***-**** ***.****@*****.***

OBJECTIVE

A position where my skills in office procedures and management coupled with skills in accounts payable and receivable can be utilized to the efficient operations of a progressive administration office.

SKILLS

• Making travel arrangements • Email • Office machines

• Proficient in ASSIS • Faxing • Word processing

• Prioritization • Front desk • Accounts payable/receivable

• Problem solving • Strong interpersonal skills • Accuracy

• Record keeping • Listening • Billing

• Scheduling appointments • Oral communication • Bookkeeping

• Typing • Proofreading • Training on billing procedures/polices

• Answering phones • Data entry • Budgeting

• Communication • Data management • Expense

• Correspondence • Database fluency • Spreadsheets

• Customer service • Microsoft Office • Technology

• Decision making • Client/Vendor relations • Efficient

• Filing • Prepare statements/reports • Management

• Multitasking • Photocopying and collating • Planning

• Sorting • Time management

WORK HISTORY

7/2019 – Present

Virco Manufacturing – Conway, AR – Accounting Clerk

● Responsible for routing mail to various departments for approval to pay invoices

● Responsible for processing invoices for payment

● Print checks to pay open invoices

● Verify from monthly statements invoices have been received and processed for payment

● Work daily report of invoices that did not meet requirements to process for payment

● Work daily report of invoices that were not recognized by the computer system

● File Paid Invoices

● Responsible for all fright billing.

10/2015 - 12/2018

Save The Children - Head Start, Russellville, AR - Fiscal Specialist

● Process Purchase Requisition for supplies, materials, equipment and travel. Upon approval, generate Purchase Order’s, place orders, verify all receipts and close Purchase Order’s upon completion.

● Reconcile expenditures against all Grants for balances owed and open amount on Grants, 4/2021

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● Make travel arrangements including airline tickets, hotel, car rental, travel advances when needed, for 200+ Western Arkansas Staff

● Using Agresso, worked with Vendors on all outstanding invoices and open Purchase Order’s.

● Prepared In Kind Reports to be submitted to the Federal Government by uploading reports into ChildPlus.

● Generated Procurement Order’s for all orders over $3,000 to be created.

● Supervisor, which included time card approval, request for Paid Time Off, generated yearly reviews, disciplinary action if needed.

05/2006 - 10/2015

Arkansas Dept. of Emergency Management, No. Little Rock, AR - Buyer/Fiscal Support Analyst

● Process Purchase Requisition for supplies, materials, equipment and travel. Upon approval, generate Purchase Order’s, place orders, verify all receipts and close Purchase Order’s upon completion.

● Reconciled 100+ Corporate Credit Cards

● Processed sealed competitive bids.

● Maintain, track and assign numbers to all Assets, such as equipment used in office and field.

● Use AASIS (Arkansas Administrative Statewide Information System) to process invoices.

● Processed Grant Payments, Prepared and entered Bank Deposits of all checks for Hazardous Material Fees and submit to State Treasurer.

● Cancel/Reissue lost or stolen Warrants, i.e. checks.

● Prepare Quarterly Expenditure Reports for Domestic Preparedness Branch Previous Employers

10/05-05/06 ICT, Inc.- Provider Services Representative 09/03-08/05 DaySpring Behavioral Service, Inc.- Business Office Manager 09/00-09/03 Counseling Associates, Inc.- Accounts Payable and Accounts Receivable 10/98-09/00 Community Service- Administrative Assistant 10/98 to priors-

Delta Dental-Customer Service Representative

Comfort Inn-

Customer Relations

Seattle First National Bank-

Bank Teller

ACCOMPLISHMENTS

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Obtained Arkansas Certified Emergency Management certification, completed the following Emergency Management courses: NIMS-National Incident Management Systems, Hazardous Material Awareness, Terrorism Awareness, Mitigation Planning Workshop

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